{"id":2818750,"url":"https://alion.io/job/emcor-group-receptionist-administrative-assistant","title":"Receptionist & Administrative Assistant","company":{"id":8145,"name":"EMCOR Group","domain":"emcorgroup.com","url":"https://alion.io/company/emcorgroup","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"iCIMS","truth_index":{"grade":"A","score":100,"open_postings":5,"ghost_share":0,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":8,"computed_at":"2026-10-22T06:10:10Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Raleigh, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":41000,"max_usd":72000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":4005},"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":true},{"name":"Outlook","optional":true}],"status":"live","first_seen_at":"2026-10-18T15:26:50Z","employer_posted_date":"2026-10-18","last_verified_at":"2026-10-22T03:48:39Z","board_verified":true,"closed_at":null,"days_open":3,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":3},"description":"About Us\nWe are a leader in the design, manufacturing, installation, and servicing of a diverse line of controlled environmental chambers. Our walk-in rooms and reach-in chambers are specifically constructed to maintain the stringent environmental conditions required for a wide range of specialized research, development, and manufacturing activities.\nJob Summary\nEnvironmental Specialties is seeking an Administrative Support Specialist that will be responsible for receiving and transferring all incoming telephone calls, performing general office duties to include mailing, copying, scanning, distribution and collection. Will also administratively support other departments as needed, such as Accounting, Service, etc.\nEssential Duties & Responsibilities\nKey Duties:\nReceive all incoming telephone calls and transfer as required.\nGreet all visitors and make announcements for employees.\nDistribute incoming mail daily\nScan and attach all invoices for accounting.\nAssist accounting and service departments with billings \nCreate and maintain secure spreadsheet of all employees, personal information, home address, and home phone and cell numbers.\nMaintain phone list of all extensions and cell numbers.\nMaintain postage machine postage, service and supplies.\nDistribute faxes as received.\nPerform misc. mass mailings, including UPS shipments. \nPrepare express mail and certified mail as requested.\nArrange conference room scheduling and create welcome signs for visitors\nArrange catering as required for company meetings.\nOrder flowers as need arises \nOrder business cards and stationery \nMaintain inventory of office supplies, paper products, and kitchen and break room supplies including price comparison, coding invoices. \nScanning multiple folders that contain information to be saved to hard drive or emailed \nFiling Purchase Orders\nQualifications\nPreferred Qualifications:\n1+ years of front office/receptionist experience.\nPreferred candidate will have a college degree\nMust be able to operate multi line telephone.\nIntermediate computer skills utilizing Microsoft Office products (Word, Excel, Teams, Outlook) required.\nMust be able to handle and prioritize multiple projects and meet deadlines.\nExcellent telephone and communication skills required.\nStrong organizational skills and professionalism required.\nPhysical Demands\nAbility to sit & stand in an office environment with some walking and occassional lift and carry of office supplies weighing up to 50lbs.\nWork Environment\nOffice environment with occasional travel to other work sites\nBenefits\nBahnson offers high-quality employee benefits that start the 1st day of the month after your start date!\nHealth Insurance: 4 plans available to choose from with Rx coverage\nHeath Saving Account (HSA) and Flexible Spending Accounts (FSA) options available\nDental insurance: 2 plans available to choose from\nVision insurance\nCompany-paid Accidental Death/Dismemberment coverage\nCompany-paid Life insurance\nCompany-paid Short-Term & Long-Term Disability coverage\n401(k) Retirement Plan with company match up to the first 6% and immediate vesting\nOther Great Benefits:\nCompetitive Paid Days Off + Holiday Pay\nWeekly pay with direct deposit \nEmployee referral incentives\nEmployee Assistance Program (EAP)\nTuition Reimbursement\nEqual Opportunity Employer\nAs a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.Affirmative Action Policy\nPlease review our Affirmative Action Policy.\nNotice to Prospective Employees\nNotice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process - it is probably fraudulent.Geographic Disclosure\nOffice is in Raleigh, NC","description_format":"text","description_chars":4280,"description_truncated":false,"requirements":{"experience_years_min":1,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":true},"security_clearance":false,"languages":[]},"benefits":["Dental insurance","Health insurance","Life insurance","Retirement plans","Vision insurance"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Facilities Management","Construction","HVAC & Refrigeration"],"lifecycle":[{"event":"open","at":"2026-10-18T15:26:50Z"}],"visa":[],"liveness":{"score":76,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.85,"p_room":0.9,"age_days":3,"expected_fill_days":8,"reasons":["conf:2","velocity","win:mid","comp:junior,brand,attention"],"computed_at":"2026-10-22T06:10:10Z"},"pay":null,"html_url":"https://alion.io/job/emcor-group-receptionist-administrative-assistant","json_url":"https://alion.io/job/emcor-group-receptionist-administrative-assistant.json","meta":{"generated_at":"2026-10-22T07:04:02Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":2433,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-23T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":8145},"rest":"https://alion.io/mcp/rest/get_company?id=8145"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Femcor-group-receptionist-administrative-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Femcor-group-receptionist-administrative-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Femcor-group-receptionist-administrative-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/emcor-group-receptionist-administrative-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Femcor-group-receptionist-administrative-assistant"}]}