{"id":1648311,"url":"https://alion.io/job/emcorgroup-administrative-assistant-inspections","title":"Administrative Assistant - Inspections","company":{"id":8145,"name":"EMCOR Group","domain":"emcorgroup.com","url":"https://alion.io/company/emcorgroup","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"iCIMS","truth_index":{"grade":"A","score":100,"open_postings":5,"ghost_share":0,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":8,"computed_at":"2026-10-21T05:46:15Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Barberton, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":51000,"max_usd":97000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":1977},"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":true}],"status":"live","first_seen_at":"2026-10-02T00:07:48Z","employer_posted_date":"2026-10-02","last_verified_at":"2026-10-22T03:48:39Z","board_verified":true,"closed_at":null,"days_open":20,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":20},"description":"About Us\nWe provide industry-leading, end-to-end fire protection, mechanical, and HVAC services. Our skilled tradespeople work in virtually every market across the nation.\nS.A. Comunale has been a local industry leader for end-to-end mechanical, fire protection and HVAC services for nearly 100 years. We offer our clients significant financial strength, unmatched bonding capability, an award-winning safety program, and large-scale purchasing power. With 16 locations and over 1,450 employees, including 850 skilled tradesmen throughout Ohio, Pennsylvania, New Jersey, Kentucky, Maryland, and West Virginia, S.A. Comunale can work in virtually every market sector and facility type.\nClick the link below to watch a short video about S.A. Comunale.\nhttps://comunale.com/application/files/5717/5459/5043/Sprinkler_Highlight_Vide_LoRes.mp4\nJob Summary\nS.A. Comunale is seeking and Administrative Assistant to suppoer the Inspections department. Provide administrative support to the Service & Inspection department. Duties include general clerical, purchasing, inventory, and accounting responsibilities and project-based work. Project a professional Company image through in-person and phone interaction. Other duties may be required as assigned by the Vice President of Service and Inspection as well as the Regional Inspections Manager.\nEssential Duties & Responsibilities\nInclude the following. Other duties may be assigned.\nSchedule, assign and track progress for training courses for Inspector Trainees.\nSchedule, assign and track online exams for Inspectors and Inspector Trainees.\nMake hotel and travel arrangements for classes, training and meetings for Inspectors and Inspector Trainees.\nSubmit inspector information for required licensing in all required cities, counties and states.\nSubmit information for Inspector NICET certification.\nTrack Continuing Education Credits for Inspector NICET certifications.\nBackup for Norton Inspection Administrative Assistant for customer and inspector calls.\nEmail reports to Inspectors and customers as required.\nPull completed tickets and sort for billing.\nFile reports compliance engine and other portals.\nFile backflows to AHJ’s.\nPrice out work tickets, note ticket closing remarks and close.\nEmail / mail invoices to customers.\nBill quarterly, monthly and annual billing on accounts.\nCreate new and re-assign tickets.\nClose tickets non billable for various reasons.\nSet up new clients and sites and enter new tickets per MJS or customer call-ins.\nUpdate customer accounts per customer’s request.\nUpdate customer frequencies into CRM.\nCreate PO’s.\nEmail reports to local Fire Inspectors.\nDistribute customer PO’s when received.\nAttend all necessary meetings.\nQualifications\nHigh School Diploma or GED is required. \n3+ years of administrative experience is required.\nConstruction industry experience is a plus. \nProven knowledge of Microsoft Office Software (i.e. Word, Access, and particularly Excel) is required.\nKnowledge of general office machines and telephone systems is required. \nEqual Opportunity Employer\nAs a leading provider of mechanicaland electrical construction, facilities services, and energy infrastructure,we offer employess a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and sucess. Equal Oppurtunity Employer/Veterans/Disabled.Affirmative Action Policy\nPlease review our Affirmative Action Policy.\nNotice to Prospective Employees\nNotice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. 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