{"id":1648482,"url":"https://alion.io/job/emcorgroup-administrative-assistant-inspectionservice","title":"Administrative Assistant – Inspection/Service","company":{"id":8145,"name":"EMCOR Group","domain":"emcorgroup.com","url":"https://alion.io/company/emcorgroup","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"iCIMS","truth_index":{"grade":"A","score":100,"open_postings":8,"ghost_share":0,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":12,"computed_at":"2026-10-25T05:49:26Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Arbutus, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":51000,"max_usd":97000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":1977},"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"closed","first_seen_at":"2026-10-02T00:07:48Z","employer_posted_date":"2026-10-02","last_verified_at":"2026-10-24T21:35:17Z","board_verified":false,"closed_at":"2026-10-24T21:35:17Z","days_open":22,"trust":{"level":"not_scored","repost_count":null,"flags":[],"days_open":22},"description":"About Us\nWe provide industry-leading, end-to-end fire protection, mechanical, and HVAC services. Our skilled tradespeople work in virtually every market across the nation.\nS.A. Comunale has been a local industry leader for end-to-end mechanical, fire protection and HVAC services for nearly 100 years. We offer our clients significant financial strength, unmatched bonding capability, an award-winning safety program, and large-scale purchasing power. With 16 locations and over 1,450 employees, including 850 skilled tradesmen throughout Ohio, Pennsylvania, New Jersey, Kentucky, Maryland, and West Virginia, S.A. Comunale can work in virtually every market sector and facility type.\nClick the link below to watch a short video about S.A. Comunale.\nhttps://comunale.com/application/files/5717/5459/5043/Sprinkler_Highlight_Vide_LoRes.mp4\nJob Summary\nJob Title: Administrative Assistant - Inspection/Service\nS.A. Comunale is seeking an Administrative Assistant - Inspection/Service. This role will provide administrative support to the Maryland Branch. Duties include general clerical, purchasing, inventory, and accounting responsibilities and project-based work. Project a professional company image through in-person and phone interaction. Other duties may be required as assigned by the Branch Manager.\nEssential Duties & Responsibilities\nInclude the following. Other duties may be assigned.\nTake incoming service/inspections calls and distribute to Service/Inspections Coordinator/Manager.\nResponsible for billings and accruals for Inspections and Service.\nVerification of incoming billing, i.e.; time and material sheets checked for accuracy in dates, materials and time(s) posted against accurate project.\nAssist in the distribution of inspections and service work to subcontractors.\nAssist in AHJ reporting, as required.\nResponsible for mailing, faxing, photocopying, answering phones, and filing as needed.\nAssist Inspections/Service Coordinator with scheduling manpower for the inspectors, inspector trainees and Service personnel.\nAttend bi-weekly inspection/service meetings and take notes.\nRun errands as needed.\nAssist Inspections/Service Coordinator with the maintenance of licensing and certifications for assigned personnel for the Inspections/Service Department.\nAssist Service Manager in any issues or corrections needed by the Corporate Branch for the Service/Inspections Department.\nAssist with customer requests for Service/Inspections Department.\nUpdate daily/weekly/monthly task calendar for Inspections/Service Department.\nSubmit and code Credit card receipts and statements for the Service/Inspections Department.\nAssist in processing of contracts/subcontracts and new fire alarm/extinguishers/monitoring contracts for the Inspections/Service Department.\nFuture integration of fire alarm and fire extinguishers to require reporting/orders, etc.\nReview daily Service/Inspection accounts and assist Inspections/Service Coordinator with account updates as needed, i.e.; Address/Payment/Credit Information, etc.\nQualifications\nHigh School Diploma or GED is required. \n3+ years of administrative experience is a plus.\nKnowledge of general office machines and telephone systems is required.\nAbility to think strategically, make sound decisions, and produce accurate and timely results is required.\nEqual Opportunity Employer\nAs a leading provider of mechanicaland electrical construction, facilities services, and energy infrastructure,we offer employess a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and sucess. Equal Oppurtunity Employer/Veterans/Disabled.Affirmative Action Policy\nPlease review our Affirmative Action Policy.\nNotice to Prospective Employees\nNotice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process - it is probably fraudulent.","description_format":"text","description_chars":4263,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Manufacturing","Real Estate","Facilities Management"],"lifecycle":[{"event":"open","at":"2026-10-02T00:07:48Z"},{"event":"close","at":"2026-10-24T21:35:17Z"}],"visa":[],"liveness":null,"pay":null,"html_url":"https://alion.io/job/emcorgroup-administrative-assistant-inspectionservice","json_url":"https://alion.io/job/emcorgroup-administrative-assistant-inspectionservice.json","meta":{"generated_at":"2026-10-26T02:47:10Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":3642,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-27T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":8145},"rest":"https://alion.io/mcp/rest/get_company?id=8145"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Femcorgroup-administrative-assistant-inspectionservice"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Femcorgroup-administrative-assistant-inspectionservice"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Femcorgroup-administrative-assistant-inspectionservice"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/emcorgroup-administrative-assistant-inspectionservice\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Femcorgroup-administrative-assistant-inspectionservice"}]}