{"id":1649070,"url":"https://alion.io/job/emcorgroup-administrative-assistant-lead","title":"Administrative Assistant Lead","company":{"id":8145,"name":"EMCOR Group","domain":"emcorgroup.com","url":"https://alion.io/company/emcorgroup","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"iCIMS","truth_index":{"grade":"A","score":100,"open_postings":8,"ghost_share":0,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":10,"computed_at":"2026-10-23T05:54:15Z"}},"role":"Administrative","role_family":"Administrative","seniority":"lead","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Hobart, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":50000,"max":60000,"currency":"USD","period":"year","gross":null,"usd_annual":60000},"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":true},{"name":"Outlook","optional":true}],"status":"live","first_seen_at":"2026-10-02T00:09:26Z","employer_posted_date":"2026-10-02","last_verified_at":"2026-10-23T12:23:51Z","board_verified":true,"closed_at":null,"days_open":21,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":21},"description":"About Us\nWe are a full-service electrical construction, maintenance, and design-build firm. We have worked on thousands of projects ranging from commercial tenant improvements and high-rise developments to high-voltage distribution and railroad lighting systems.\nJob Summary\nThe lead Administrative Assistant will be responsible for assisting the Division Manager and Project Managers with information management support and document control. The ideal candidate must perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers. He or she must be reliable, punctual, organized, and have demonstrated ability to juggle multiple priorities in a very busy office.\nThis role will be located in Northwest Indiana.\nEssential Duties & Responsibilities\nReview, correct and enter time sheets into database and payroll software.\nProcess and check new hire paperwork for field employees.\nAnswer telephones and give information to callers, take messages, or transfer calls to appropriate individuals. \nEnter and maintain accounts payable invoices and matching against purchase orders to ensure accuracy.\nCreate, maintain, and enter information into databases. \nUse computers for various applications, such as database management or word processing. \nOperate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions.\nAssist project managers with tracking any lost time and project site shutdowns.\nProcess and distribute necessary reports internally and externally. \nMaintain records of work reports, payroll, and other documentation; organized filing system.\nServe as liaison between field office and main office; project team and field personnel as needed.\nConserve time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.\nMaintain confidentiality of company information. \nEscalate critical and/or sensitive issues to the Division Manager with recommendation for resolution.\nPerform additional assignments as required by the company or as directed by management.\nQualifications\nTo perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.\nPREFERRED EDUCATION and/or EXPERIENCE\n3 - 5 years working in an administrative job, supporting management.\nHigh school diploma or GED required.\nBachelor’s Degree or currently pursuing preferred.\nWorking knowledge of the construction industry, operations management, and safety practices a plus.\nWorking knowledge of federal, state, and city regulations and guidelines.\nPREFERRED SKILLS and ABILITIES\nBusiness writing and reporting skills \nExcellent organization, communication, customer service and interpersonal skills \nScheduling and time management skills \nStrategic, analytical, and multi-tasking skills \nCOMPUTER SKILLS\nMust demonstrate proficiency in Microsoft Office applications, (i.e. Outlook, Word and Excel).\nWorking knowledge of project and financial software a plus. \nREQUIRED ATTRIBUTES\nThe requirements listed below are representative of characteristics and demonstrated capabilities sought to perform this job successfully.\nMust demonstrate integrity, honesty, professionalism, and appropriate concern regarding dissemination of sensitive and confidential information.\nMust have the ability to make sound decisions and produce accurate and timely results in mind.\nMust prioritize and organize work in a fast paced multi-task environment. \nMust monitor and analyze data and solve problems on a tactical and strategic level.\nMust build positive working relationships with multiple levels of employees, management, suppliers, and customers.\nMust demonstrate commitment to company values.\nLANGUAGE SKILLS\nMust have the demonstrated ability to effectively communicate in English, cooperate, and collaborate with multiple levels of customer, employees, unions, government agencies, vendors and suppliers, and other contractor organizations.\nPhysical Demands\nThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.\nWhile performing the duties of this job, the employee is regularly required to sit, see, talk, and hear. The employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls. The employee is regularly required to walk, reach with hands and arms, climb or balance and stoop, kneel, crouch, or crawl. The employee may occasionally lift and/or move up to twenty-five (25) pounds. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.\nWork Environment\nThe work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee may expect to work in typical office environment conditions except when visiting field locations. Field environments may vary based on project, manufacturing, or weather conditions. The noise level in the work environment is usually moderate to loud.\nBenefits\nCompensation Range: We offer a competitive Annual Salary starting at $50K - $60K inclusive of a potential annual discretionary bonus.\nBenefits: We are committed to providing employees with a comprehensive benefit package which includes medical, dental, and vision coverage, along with health savings and flexible spending accounts, life insurance, disability, a 401(k)/Roth Savings Plan, College Coaching and Employee Assistance Program.\nAs a leading provider of electrical construction, we are always looking for individuals with the talent and skills required to contribute to our continued growth and success.\nEqual Opportunity Employer/Veterans/Disabled\nEqual Opportunity Employer\nAs a leading provider of mechanicaland electrical construction, facilities services, and energy infrastructure,we offer employess a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and sucess. Equal Oppurtunity Employer/Veterans/Disabled.Affirmative Action Policy\nPlease review our Affirmative Action Policy.\nNotice to Prospective Employees\nNotice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process - it is probably fraudulent.","description_format":"text","description_chars":7363,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":true},"security_clearance":false,"languages":[{"language":"English","level":"Upper-Intermediate (B2)","optional":false}]},"benefits":["Life insurance"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Manufacturing","Real Estate","Facilities Management"],"lifecycle":[{"event":"open","at":"2026-10-02T00:09:26Z"}],"visa":[],"liveness":{"score":23,"band":"cold","label":"Long shot","p_open":1,"p_active":0.651,"p_room":0.35,"age_days":21,"expected_fill_days":10,"reasons":["conf:3","velocity","win:tail","comp:brand"],"computed_at":"2026-10-23T05:54:15Z"},"pay":{"stated_usd_annual":60000,"is_top_pay":true},"html_url":"https://alion.io/job/emcorgroup-administrative-assistant-lead","json_url":"https://alion.io/job/emcorgroup-administrative-assistant-lead.json","meta":{"generated_at":"2026-10-23T15:58:52Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":24105,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-24T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":8145},"rest":"https://alion.io/mcp/rest/get_company?id=8145"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Femcorgroup-administrative-assistant-lead"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Femcorgroup-administrative-assistant-lead"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Femcorgroup-administrative-assistant-lead"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/emcorgroup-administrative-assistant-lead\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Femcorgroup-administrative-assistant-lead"}]}