{"id":1704342,"url":"https://alion.io/job/emcorgroup-executive-administrative-assistant","title":"Executive Administrative Assistant","company":{"id":8145,"name":"EMCOR Group","domain":"emcorgroup.com","url":"https://alion.io/company/emcorgroup","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"iCIMS","truth_index":{"grade":"A","score":100,"open_postings":8,"ghost_share":0,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":12,"computed_at":"2026-10-25T05:49:26Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Jacksonville, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":34000,"max_usd":74000,"period":"year","method":"role_country_seniority_unknown","sample_n":10823},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-02T14:15:13Z","employer_posted_date":"2026-10-02","last_verified_at":"2026-10-25T08:52:00Z","board_verified":true,"closed_at":null,"days_open":22,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":22},"description":"About Us\nWe design, install, and maintain advanced electrical systems. Our expertise spans traditional electrical contracting, security solutions, audio-visual integration, wireless networking, and building management systems.\nJob Summary\nExecutive Administrative Assistant - Join the Miller Team\nAre you looking for a rewarding career as an Executive Administrative Assistant?\nDo you thrive in a team-focused environment where serving others is at the heart of what you do? If so, you may have just found your ideal opportunity.\nFor nearly 90 years, Miller Electric Company has been a proud signatory contractor with the IBEW, employing the most experienced and highly trained workforce in the industry. Our success is rooted in our core values-trust, collaboration, safety, quality, community, and stewardship-and in how we bring these values to life every day.\nWe are seeking a highly organized, proactive, and detail-oriented Administrative Assistant to support the Group President for all Florida operations. This role is critical to ensuring efficient day-to-day executive support, seamless scheduling, and well-prepared meetings. The ideal candidate is a strong communicator who can anticipate needs, manage competing priorities, and handle confidential information with discretion.\n Benefits\nMedical and Dental (100% of the premium covered by Miller Electric)\n401k retirement with company matching\nVision plans\nDisability Insurance\nBasic and Supplemental Life Insurance \nFlexible Spending Accounts\nTravel Accident Insurance \nDisability Insurance \nPaid Vacation & Holidays\nTuition Reimbursement Program\nCollege Coach Services\n#Miller\nEssential Duties & Responsibilities\nManage and coordinate the Group President’s calendar, including scheduling internal and external meetings across multiple Florida locations \nOrganize and prioritize daily schedules to ensure optimal use of executive time \nPrepare, compile, and distribute documents, reports, presentations, and agendas in advance of meetings \nAttend meetings as requested to take notes, capture action items, and distribute follow-up summaries \nCoordinate travel arrangements, including flights, lodging, transportation, and itineraries \nServe as a point of contact between the Group President and internal teams, leadership, and external partners \nAssist with organizing leadership meetings, site visits, and special events. \nMaintain accurate records, files, and correspondence in an organized and accessible manner \nHandle confidential and sensitive information with professionalism and discretion \nProvide general administrative support and assist with special projects as needed \nQualifications\nREQUIRED\nProven experience as an administrative assistant or executive support role, preferably supporting senior leadership \nExceptional organizational and time-management skills \nStrong written and verbal communication abilities \nHigh attention to detail and accuracy \nAbility to manage multiple priorities in a fast-paced environment \nProfessional demeanor with the ability to interact effectively at all levels of the organization \nProficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams) \nAbility to work independently, anticipate needs, and exercise sound judgment \nHigh school diploma \nAbility to maintain a high level of trust and confidentiality with sensitive items \nPositive attitude and the ability to work with and learn from others \nEffectively communicate with both internal and external customers \nAgility in computer software \nPREFERRED\nExperience supporting executives with multi-location or regional operations \nFamiliarity with meeting coordination, travel planning, and executive-level correspondence \nExperience preparing meeting minutes and executive summaries \nExperience supporting Project Managers \nExperience in the Construction industry \nAccounting experience \nBenefits\nMedical and Dental (100% of the premium covered by Miller Electric)\n401k retirement with company matching\nVision plans\nDisability Insurance\nBasic and Supplemental Life Insurance \nFlexible Spending Accounts\nTravel Accident Insurance \nDisability Insurance \nPaid Vacation & Holidays\nTuition Reimbursement Program\nCollege Coach Services\n#Miller\nEqual Opportunity Employer\nAs a leading provider of mechanicaland electrical construction, facilities services, and energy infrastructure,we offer employess a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and sucess. Equal Oppurtunity Employer/Veterans/Disabled.Affirmative Action Policy\nPlease review our Affirmative Action Policy.\nNotice to Prospective Employees\nNotice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. 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