{"id":1648448,"url":"https://alion.io/job/emcorgroup-office-managerassistant-project-manager","title":"Office Manager/Assistant Project Manager","company":{"id":8145,"name":"EMCOR Group","domain":"emcorgroup.com","url":"https://alion.io/company/emcorgroup","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"iCIMS","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Richmond, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":50000,"max":65000,"currency":"USD","period":"year","gross":null,"usd_annual":65000},"salary_estimate":null,"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-02T00:07:48Z","employer_posted_date":"2026-10-02","last_verified_at":"2026-10-12T19:42:21Z","board_verified":true,"closed_at":null,"days_open":10,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":10},"description":"About Us\nWe are a full service, single-source contractor providing design, installation, service, and inspection of fire protection, suppression, sprinkler, and alarm systems. Taking a collaborative approach, our team works closely with clients to develop the right solutions to help ensure people, facilities, and overall businesses are prepared to survive and minimize a fire related event.\nJob Summary\neTEC Fire Protection was founded in 2001 and is a full service, single source Class A contractor providing design, installation, service, and inspection of fire protection systems. eTEC is a wholly owned subsidiary of EMCOR Group, Inc.\neTEC Fire Protection is searching for a full-time, on-site Office Manager/Assistant Project Manager to join our team. This individual plays a critical role in supporting the administrative, financial, and project management of the company. This position is responsible for managing daily office functions while assisting project managers with job setup, billing, lien waiver administration, and project documentation. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities.\nPay Range- $50,000 to $65,000\nEssential Duties & Responsibilities\ndaily office operations and Manage administrative functions.\nAnswer and direct incoming phone calls while providing a professional and welcoming first impression for customers, vendors, and visitors.\nOversee office supplies and equipment to ensure the office remains organized, stocked, and fully operational.\nOrganize and maintain electronic and physical filing systems.\nProcess daily bank deposits, including checks and ACH payments, ensuring timely and accurate recording of all transactions.\nFollow up on outstanding invoices and manage collections to ensure timely payment of customer accounts.\nSet up new projects by creating job files, entering project information into COINS, and ensuring all executed contracts are received and readily accessible.\nRequest, review, and maintain Certificate of Insurance (COIs) and bonds for projects.\nProcess change orders in COINS and maintain accurate executed records.\nAssist with the preparation and submission of project billings, including AIA progress billings and lien waivers.\nCoordinate with project managers, customers, subcontractors, and vendors to facilitate the timely processing of contracts, billing, lien waivers, change orders, and project correspondence.\nMaintain accurate project files and document control systems to ensure compliance for audits.\nSupport management with special projects and other administrative duties as assigned.\nQualifications\nHigh school diploma or equivalent.\n2+ years of office management or construction administration experience.\nStrong proficiency in Microsoft Office (Excel, Word, Outlook).\nExcellent organizational and multitasking skills.\nStrong written and verbal communication abilities.\nAbility to prioritize work and meet deadlines.\nConsistently produces accurate, thorough, and high-quality work through a strong commitment to detail.\nPrevious construction industry experience, including familiarity with AIA billing and lien waiver processes, is preferred.\nKnowledge of project management software such as Procore, Textura, GCPay, or similar platforms is a plus.\nDemonstrates a positive attitude, works effectively in a team environment, and consistently upholds high standard of quality and accountability.\nBenefits\nCompetitive salary\nPaid Holidays (8)\nPaid Time Off (PTO)\n401k with employer contribution\nHealth, dental, and vision insurance\nEmployer paid life insurance\nPaid Long-term and Short-term Disability\nTuition assistance\nEqual Opportunity Employer\nAs a leading provider of mechanicaland electrical construction, facilities services, and energy infrastructure,we offer employess a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and sucess. Equal Oppurtunity Employer/Veterans/Disabled.Affirmative Action Policy\nPlease review our Affirmative Action Policy.\nNotice to Prospective Employees\nNotice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process - it is probably fraudulent.","description_format":"text","description_chars":4605,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":true},"security_clearance":false,"languages":[]},"benefits":["401k plan","Life insurance","Vision insurance"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Manufacturing","Real Estate","Facilities Management"],"lifecycle":[{"event":"open","at":"2026-10-02T00:07:48Z"}],"visa":[],"liveness":{"score":14,"band":"cold","label":"Long shot","p_open":1,"p_active":0.408,"p_room":0.35,"age_days":10,"expected_fill_days":5,"reasons":["conf:3","velocity","win:tail","comp:junior,brand"],"computed_at":"2026-10-12T06:55:09Z"},"pay":{"stated_usd_annual":65000,"is_top_pay":true},"html_url":"https://alion.io/job/emcorgroup-office-managerassistant-project-manager","json_url":"https://alion.io/job/emcorgroup-office-managerassistant-project-manager.json","meta":{"generated_at":"2026-10-12T20:41:06Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":33568,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-13T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":8145},"rest":"https://alion.io/mcp/rest/get_company?id=8145"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Femcorgroup-office-managerassistant-project-manager"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Femcorgroup-office-managerassistant-project-manager"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Femcorgroup-office-managerassistant-project-manager"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/emcorgroup-office-managerassistant-project-manager\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Femcorgroup-office-managerassistant-project-manager"}]}