{"id":1648440,"url":"https://alion.io/job/emcorgroup-specialty-facility-coordinator","title":"Specialty Facility Coordinator","company":{"id":8145,"name":"EMCOR Group","domain":"emcorgroup.com","url":"https://alion.io/company/emcorgroup","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"iCIMS","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Cincinnati, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":34000,"max_usd":59000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":2661},"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-02T00:07:48Z","employer_posted_date":"2026-10-02","last_verified_at":"2026-10-06T21:48:56Z","board_verified":true,"closed_at":null,"days_open":5,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":5},"description":"About Us\nJob Summary\nThe Specialty Facility Coordinator coordinates facility services across an assigned market to support timely, compliant, and consistent service delivery. Key responsibilities include managing work orders, service provider onboarding and assignments, preventive and reactive maintenance schedules, inspection programs, pricing, and related system data. The role also ensures inspection reports and invoices are processed promptly, reviews billing for accurate general ledger coding, and collaborates with internal teams, customers, and third-party service providers to resolve issues and maintain service standards\nEssential Duties & Responsibilities\nManage assigned work orders from initiation to completion, including creating follow-up work orders for PM-identified repairs and ensuring timely vendor execution and client updates\nCoordinate onboarding and management of preferred service providers, including maintaining vendor assignments, pricing, and system data (CMMS and customer portals)\nCreate, update, and maintain PM/RM schedules, ensuring timely receipt, accurate documentation, and proper storage of inspection reports within CMMS and designated master folders\nMaintain and track inspection schedules, compliance documentation, and customer reporting, including KPIs, metrics, and status updates for escalations\nEnsure timely receipt and resolution of inspection, monitoring, and service invoices, partnering with Accounts Payable and account teams as needed\nReview preliminary billing data to ensure accurate coding to customer GL accounts\nCommunicate effectively with internal teams, customers, and vendors, including proactive escalation management and status reporting\nRespond to specialty-related emergencies during designated support hours\nParticipate in internal meetings and cross-functional collaboration to support operational alignment\nOther duties as assigned\nQualifications\nEducation\n(HS Diploma, Under/Graduate Degree, etc.)\nAn associate degree from a two-year college and/or equivalent experience is required; a bachelor’s degree is preferred.\nBusiness Experience\n(prior years’ work/related experience)\nProfessional Experience: One to three years of experience in a fast-paced professional environment is required.\nPreferred Industry Experience: Experience in the fire and life safety industry is preferred.\nLicenses/Certifications\nValid driver’s license\nLanguage Skills\nAbility to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.\nTechnical Qualifications & Skills\n· Ability to prioritize competing demands and deliver results in a fast-paced, dynamic environment\n· Ability to adapt to evolving business needs, shifting priorities, and changes in assigned responsibilities or service areas\n· Demonstrated ability to work independently with minimal supervision\n· Demonstrated sound judgment and decision-making skills, including the ability to recognize when issues require escalation and follow appropriate escalation protocols\n· Strong problem-solving, organizational, and time-management skills\n· Demonstrated customer focus and commitment to professional, timely, and high-quality service delivery\n· Ability to build effective working relationships and collaborate across cross-functional teams\n· Demonstrated reliability, accountability, and attention to detail\n· Proficiency in Microsoft Office applications, including Outlook, Excel, and Word\nPhysical Demands\nThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.\nWhile performing the duties of this job, the employee is frequently required to stand; walk; use hands to finger, handle, or feel; and talk or hear. The employee is occasionally required to sit; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 50 pounds.\nWork Environment\nThe work environment characteristics described here are representative of those an associate encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.\nWhile performing the duties of this job, the associate is regularly exposed to moving mechanical parts and risk of electrical shock. The associate is occasionally exposed to wet and/or humid conditions; high, precarious places; fumes or airborne particles; toxic or caustic chemicals; outside weather conditions; extreme cold; extreme heat; and vibration. The noise level in the work environment is usually loud.\nEqual Opportunity Employer\nAs a leading provider of mechanicaland electrical construction, facilities services, and energy infrastructure,we offer employess a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and sucess. Equal Oppurtunity Employer/Veterans/Disabled.Affirmative Action Policy\nPlease review our Affirmative Action Policy.\nNotice to Prospective Employees\nNotice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process - it is probably fraudulent.Geographic Disclosure","description_format":"text","description_chars":5946,"description_truncated":false,"requirements":{"experience_years_min":1,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"associate","optional":true},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Manufacturing","Real Estate","Facilities Management"],"lifecycle":[{"event":"open","at":"2026-10-02T00:07:48Z"}],"visa":[],"liveness":{"score":89,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.895,"p_room":1,"age_days":4,"expected_fill_days":20,"reasons":["conf:0","velocity","win:early","comp:junior,brand"],"computed_at":"2026-10-06T05:45:30Z"},"pay":null,"html_url":"https://alion.io/job/emcorgroup-specialty-facility-coordinator","json_url":"https://alion.io/job/emcorgroup-specialty-facility-coordinator.json","meta":{"generated_at":"2026-10-07T00:28:35Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler","counted_by":"address","units_charged":1,"used_today":783,"day_limit":5000,"remaining_today":4217,"minute_limit":60,"resets_at":"2026-10-08T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":8145},"rest":"https://alion.io/mcp/rest/get_company?id=8145"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Femcorgroup-specialty-facility-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Femcorgroup-specialty-facility-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Femcorgroup-specialty-facility-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/emcorgroup-specialty-facility-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Femcorgroup-specialty-facility-coordinator"}]}