{"id":2690278,"url":"https://alion.io/job/emd-group-administrative-assistant-2","title":"Administrative Assistant","company":{"id":1844673,"name":"EMD Group","domain":"emdgroup.com","url":"https://alion.io/company/emdgroup","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Schema","truth_index":{"grade":"A","score":93,"open_postings":8,"ghost_share":0,"stale_share":0.5,"repost_share":0,"time_to_fill_p50_days":21,"computed_at":"2026-10-27T05:46:45Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":["Carlsbad, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":29,"max":45,"currency":"USD","period":"hour","gross":null,"usd_annual":90000},"salary_estimate":null,"experience_years_min":1,"visa_sponsorship":true,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-10-16T08:44:47Z","employer_posted_date":"2026-10-22","last_verified_at":"2026-10-27T09:46:38Z","board_verified":true,"closed_at":null,"days_open":11,"trust":{"level":"ok","repost_count":1,"flags":[],"days_open":10},"description":"Work Your Magic with us! Start your next chapter and join EMD Electronics.\nReady to explore, break barriers, and discover more? We know you’ve got big plans - so do we! Our colleagues across the globe love innovating with science and technology to enrich people’s lives with our solutions in Healthcare, Life Science, and Electronics. Together, we dream big and are passionate about caring for our rich mix of people, customers, patients, and planet. That's why we are always looking for curious minds that see themselves imagining the unimaginable with us.\nEverything we do in EMD Electronics is to help us deliver on our purpose of being the company behind the companies, advancing digital living. We are dedicated to being the trusted supplier of high-tech materials, services and specialty chemicals for the electronics, automotive and cosmetics industries. We foster a global collaborative organization made up of individuals who have the passion to win, obsess about the customer, are relentlessly curious and act with urgency. Together, we push the boundaries of science to make more possible for our customers.\nThis role does not offer sponsorship for work authorization. External applicants must be eligible to work in the US.\nYour Role:\nEMD Electronics in Carlsbad is seeking a highly organized and proactive Administrative Assistant to provide comprehensive administrative support to the Thin Fims R&D team and to the US Managing Director. In this role you will be a trusted partner, managing complex schedules, coordinating communications, and streamlining operations to enable the executives to focus on strategic priorities.\nKey Responsibilities:\nManage and maintain executives’ calendars, including scheduling meetings and appointments. \nCoordinate travel arrangements when requested and prepare detailed itineraries. \nServe as the primary point of contact between executives and internal/external stakeholders. \nPrepare, edit, and proofread correspondence, reports, presentations, and other documents. \nGenerate purchase orders, Ariba transactions and P-card transactions for chemicals and laboratory supplies.\nCreate purchase requisition in SAP, partnering with internal teams depending on total cost of purchase. \nCommunicate with vendor to track shipments.\nCreate SAP projects and tie projects into accounting programs for costing projects. \nOrganize and prioritize incoming communications, including emails and phone calls.\nAssist in the preparation and follow-up of meetings, including agenda creation and minutes. \nProcess expense reports, invoices, and purchase orders, ensuring compliance with company policies and timely reimbursement. \nAdministrative support in an office environment requiring understanding of company policies and programs. \nAdminister confidential information with discretion and professionalism. \nSupport special projects and perform other administrative tasks as needed. \nWho You Are\nMinimum Qualifications:\nHigh School Diploma or GED\n5+ years of executive or personal assistant experience or office/administrative experience. \nPreferred Qualifications:\nBachelor’s Degree in any discipline. \n1+ years of experience in ERP, Oracle, SAP, Accolade or SFDC. \nDiscretion and confidentiality: handle sensitive information with integrity while maintaining confidentiality. \nProficiency in managing schedules, meeting deadlines and efficiently allocating time to various tasks. \nStrong organizational skills and the ability to manage multiple tasks, prioritize effectively, and maintain order in a fast-paced environment. \nExcellent verbal and written communication skills for clear interaction with executives, team members, and external stakeholders. \nAbility to work in a global, matrix environment.\nPay Range for this position - $29hr- $45/hr\nThe offer range represents the anticipated low and high end of the base pay compensation for this position. The actual compensation offered will be determined by factors such as location, level of experience, education, skills, and other job-related factors. Position may be eligible for sales or performance-based bonuses. Benefits offered by the Company include health insurance, paid time off (PTO), retirement contributions, and other perquisites. For more information click here.\nWhat we offer: We are curious minds that come from a broad range of backgrounds, perspectives, and life experiences. We believe that this variety drives excellence and innovation, strengthening our ability to lead in science and technology. We are committed to creating access and opportunities for all to develop and grow at your own pace. Join us in building a culture of inclusion and belonging that impacts millions and empowers everyone to work their magic and champion human progress!\nApply now and become a part of a team that is dedicated to Sparking Discovery and Elevating Humanity!","description_format":"text","description_chars":4863,"description_truncated":false,"requirements":{"experience_years_min":1,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":true},"security_clearance":false,"languages":[]},"benefits":["Health insurance"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Prescription Drugs","Advanced Materials","Laboratory Equipment"],"lifecycle":[{"event":"open","at":"2026-10-16T08:44:47Z"},{"event":"close","at":"2026-10-21T00:39:56Z"},{"event":"reopen","at":"2026-10-22T20:22:35Z"}],"visa":[],"liveness":{"score":75,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.834,"p_room":0.9,"age_days":10,"expected_fill_days":21,"reasons":["conf:1","velocity","win:mid","comp:junior,brand"],"computed_at":"2026-10-27T05:46:45Z"},"pay":{"stated_usd_annual":90000,"is_top_pay":true},"html_url":"https://alion.io/job/emd-group-administrative-assistant-2","json_url":"https://alion.io/job/emd-group-administrative-assistant-2.json","meta":{"generated_at":"2026-10-27T10:58:04Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":12910,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-28T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1844673},"rest":"https://alion.io/mcp/rest/get_company?id=1844673"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Femd-group-administrative-assistant-2"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Femd-group-administrative-assistant-2"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Femd-group-administrative-assistant-2"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/emd-group-administrative-assistant-2\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Femd-group-administrative-assistant-2"}]}