{"id":3487602,"url":"https://alion.io/job/emeraldx-coordinator-conference-operations","title":"Coordinator, Conference Operations","company":{"id":2282430,"name":"Emeraldx","domain":"emeraldx.com","url":"https://alion.io/company/emeraldx","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Rippling","truth_index":{"grade":"B","score":75,"open_postings":8,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-11-02T06:13:15Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Alpharetta, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":35000,"max_usd":77000,"period":"year","method":"role_country_seniority_unknown","sample_n":11684},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false},{"name":"Smartsheet","optional":false}],"status":"live","first_seen_at":"2026-09-30T21:43:00Z","employer_posted_date":"2026-09-30","last_verified_at":"2026-11-02T14:11:26Z","board_verified":true,"closed_at":null,"days_open":32,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":32},"description":"About Emerald\nEmerald’s talented and experienced teams grow our customers’ businesses 365 days a year with products that create connections, deliver content, and drive commerce. We produce over 140 annual events, create and deliver content through print and digital channels, and power commerce through our seamlessly integrated in-person and digital platforms and channels. For more information, please visit http://www.emeraldx.com.\nForge is seeking a detail-oriented and organized Conference Coordinator to support the planning and execution of conference programs across Emerald’s portfolio. In this role, you will work closely with Conference Managers/Directors, Event Operations, Marketing, education partners, and speakers to assist with speaker management, session logistics, content documentation, and onsite execution, contributing to well-run programs and exceptional speaker and attendee experiences.\nThe Conference Coordinator supports pre-planning, onsite execution, and post-event wrap-up for conference programs at multiple events annually. Successful candidates are proactive, highly organized, and comfortable managing large volumes of speaker and session information against overlapping deadlines. This role requires a high level of accuracy, clear and professional communication, and the ability to maintain a calm, solutions-focused approach when navigating challenges.\nRESPONSIBILITIES\nConference Planning & Coordination Support\nSupport Conference Managers with conference planning activities, timelines, and task coordination for assigned events.\nMaintain session databases for each event, including schedule, room, and track information.\nWork with Conference Managers to keep event specifications up to date and communicate changes to internal teams.\nParticipate in weekly team meetings, share updates on assigned tasks, and flag any issues.\nCall for Presentations & Education Support\nManage the online call for presentations and assist potential speakers with submission questions or technical challenges.\nCompile speaker submissions and prepare them for review and session selection by education partners and conference leadership.\nSupport continuing education (CEU) processes, including accreditation requirements and submitting data for CEU certificates.\nSpeaker Management\nServe as speakers’ primary point of contact for event-related information throughout the speaking process, from confirmation through post-event follow-up.\nCreate, distribute, and track the status of speaker agreements.\nCollect speaker bios, headshots, and handouts for use in marketing materials, conference websites, and onsite.\nMaintain speaker databases for each event, including contact and badge information, audio-visual and housing requirements, and special requests.\nAssist with speaker travel coordination, including hotel reservations and airfare where required.\nConference Materials & Website Support\nKeep conference websites up to date with speaker, session, and handout information.\nAssist with proofing conference brochures, show directories, signage, and other event materials.\nCreate and manage RSVP links and lists for special events and conference programs.\nBudgeting & Financial Coordination\nProcess speaker payments and reimbursements under the direction of Conference Managers/Directors.\nSupport the collection and organization of invoices and required financial documentation for conference-related vendors.\nAssist with tracking conference expenses against budget as needed.\nOnsite Execution Support\nWork with Conference Managers to prepare conference shipments by securing onsite supplies and conference-related materials.\nCoordinate with Event Operations on meeting room setups, audio-visual needs, and session signage.\nTrain and oversee onsite room monitors and event staff.\nProvide onsite conference support during show days, assisting speakers and attendees and escalating issues as appropriate.\nHelp troubleshoot onsite issues while maintaining a professional, calm, and service-oriented approach.\nPost-Event Wrap-Up & Reporting\nAssist with the development, distribution, and analysis of speaker and session evaluations.\nAssist with post-event documentation, including reconciling speaker payments and organizing final conference materials.\nSupport the collection of feedback and operational notes to inform continuous improvement and future conference programs.\nQUALIFICATIONS\nExperience in conference management, meetings, event operations, or related fields, with an understanding of meeting and event planning principles and procedures.\nStrong attention to detail and the ability to process and manage data with a high level of accuracy.\nStrong organizational and time management skills with the ability to manage multiple tasks and competing deadlines simultaneously.\nProficiency in Microsoft Word, Excel, PowerPoint, and Outlook; DocuSign, Smartsheet, and A2Z experience a plus.\nComfort working in web-based platforms, including website updates and call-for-presentations systems.\nStrong written and verbal communication skills, with a professional approach to speaker and partner interactions.\nAbility to make sound administrative and procedural decisions while independently managing assigned responsibilities.\nAbility to travel up to 20%, including time on show site for conference execution.\nAbout Emerald\nAt Emerald, we strive to foster a diverse and inclusive community. We actively recruit and champion candidates who bring new perspectives from varied professional backgrounds and experiences, and we are intentional about ensuring a positive hiring experience for everyone. Our job postings don’t contain experience inflation, and most don’t require college degrees. Instead, they’re crafted to focus on outcomes and transferable experiences that are assessed in a structured interview process carried out by trained hiring teams.\nCOMPENSATION & BENEFITS\nTarget Compensation: $50,000 - $60,000\nPlease note that this range reflects a reasonable estimate of the target compensation for this position. This range may ultimately vary based on a candidate’s qualifications and may be higher where required by applicable law.\nWe offer a competitive benefits package designed to strengthen our employees’ physical and mental health, including unlimited vacation for exempt employees, flexible working locations, 401(k) plan with a company match, medical/dental/vision coverage with inclusive provisions including transgender services and fertility benefits, parental and caregiver leave, dependent, commuter and FSA benefits, professional development programs like Toastmasters, and mental wellness tools.\nIf you need accommodation in our application process or have questions about our posted salary range, please email our Talent Acquisition team at .","description_format":"text","description_chars":6811,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"master","optional":false},"security_clearance":false,"languages":[]},"benefits":["Flexible schedule","Professional development"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Data & Analytics"],"lifecycle":[{"event":"open","at":"2026-10-29T22:14:01Z"}],"visa":[],"liveness":{"score":32,"band":"fade","label":"Fading","p_open":1,"p_active":0.591,"p_room":0.55,"age_days":32,"expected_fill_days":24,"reasons":["conf:0","win:tail"],"computed_at":"2026-11-02T06:13:15Z"},"pay":null,"html_url":"https://alion.io/job/emeraldx-coordinator-conference-operations","json_url":"https://alion.io/job/emeraldx-coordinator-conference-operations.json","meta":{"generated_at":"2026-11-02T14:45:45Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":20388,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-03T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2282430},"rest":"https://alion.io/mcp/rest/get_company?id=2282430"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Femeraldx-coordinator-conference-operations"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Femeraldx-coordinator-conference-operations"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Femeraldx-coordinator-conference-operations"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/emeraldx-coordinator-conference-operations\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Femeraldx-coordinator-conference-operations"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3487602}},{"tool":"search_jobs","arguments":{"company":"emeraldx.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3487602},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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