{"id":3487608,"url":"https://alion.io/job/emeraldx-manager-venue-procurement","title":"Manager, Venue Procurement","company":{"id":2282430,"name":"Emeraldx","domain":"emeraldx.com","url":"https://alion.io/company/emeraldx","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Rippling","truth_index":{"grade":"B","score":75,"open_postings":7,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":54,"computed_at":"2026-11-06T05:58:05Z"}},"role":"Operations","role_family":"Operations","seniority":"senior","employment_type":"full_time","work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"board_field","remote_working_hours":null,"hiring_geo_confidence":"structured","locations":[],"countries":[],"hiring_countries":["US"],"hiring_countries_total":1,"salary":null,"salary_estimate":{"min_usd":85000,"max_usd":169000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":494},"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Smartsheet","optional":false}],"status":"live","first_seen_at":"2026-09-30T19:59:39Z","employer_posted_date":"2026-09-30","last_verified_at":"2026-11-06T05:17:17Z","board_verified":true,"closed_at":null,"days_open":36,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":36},"description":"About Emerald\nEmerald’s talented and experienced teams grow our customers’ businesses 365 days a year with products that create connections, deliver content, and drive commerce. We produce over 140 annual events, create and deliver content through print and digital channels, and power commerce through our seamlessly integrated in-person and digital platforms and channels. For more information, please visit http://www.emeraldx.com.\nThe Venue Procurement Manager supports the strategic sourcing, contracting, administration, and ongoing management of hotel and venue agreements across the organization's event portfolio. Working closely with the venue procurement team, event operations teams, third-party sourcing and housing partners, hotel and venue representatives, Legal, Finance, and other internal stakeholders, this role manages the day-to-day procurement workflow from sourcing through contract execution and post-contract administration.\nThe position serves as a key operational extension of the venue procurement team, independently managing routine procurement activities and negotiations while escalating material financial, contractual, operational, or risk-related matters.\nKey Responsibilities\nContract Review & Negotiation\nReview hotel, venue, and room-block agreements against approved organizational contracting standards and templates.\nManage routine contract negotiations with hotels, venues, and third-party sourcing partners.\nReview key business terms including room rates, room blocks, concessions, commissions, rebates, attrition, cancellation, rate protection, construction/renovation provisions, and other commercial terms.\nIdentify deviations from established contract standards and escalate material exceptions to the Director of Venue Procurement and/or Legal as appropriate.\nCoordinate revisions, redlines, and clean agreements through final approval.\nProcurement & Sourcing Support\nSupport hotel and venue sourcing initiatives across assigned events.\nPrepare and distribute RFPs and organize proposals and responses for review.\nDevelop comparison summaries highlighting rates, concessions, financial terms, contractual obligations, and significant areas of risk.\nConduct initial negotiations and follow-up with venues and sourcing partners.\nMaintain sourcing documentation and decision history.\nContract Administration & Quality Control\nServe as the primary quality-control checkpoint before contracts are escalated for final approval.\nConfirm approved commercial terms are accurately incorporated into final agreements.\nTrack contract status, outstanding redlines, approvals, deadlines, and next actions.\nCoordinate signature routing and maintain executed contract documentation.\nManage routine amendments and room block adjustments within established approval parameters.\nThird-Party & Hotel Partner Management\nServe as a day-to-day point of contact for hotel partners, cvb partners, sourcing agencies, and housing providers.\nMonitor outstanding deliverables and drive timely responses and contract turnaround.\nEnsure third-party partners follow established procurement procedures, templates, and contracting standards.\nResolve routine issues independently and escalate significant negotiations or exceptions to the Director.\nFinancial & Commercial Administration\nReview contracted commissions, rebates, and other financial concessions for accuracy.\nMaintain visibility into contracted financial terms and supporting documentation.\nCoordinate with housing and sourcing partners regarding commission/rebate reporting and documentation.\nSupport reconciliation, audit, and reporting initiatives as needed.\nProcess & Portfolio Management\nMaintain contract templates, negotiation playbooks, SOPs, and procurement tools.\nTrack assigned sourcing and contracting projects and proactively identify items requiring action.\nMaintain standardized documentation and contract records.\nIdentify recurring negotiation issues and recommend improvements to templates and processes.\nSupport development of preferred terms and repeat-use agreements with strategic hotel partners.\nQualifications\n5+ years of experience in venue sourcing, hotel sales, hospitality operations, meeting planning, or procurement.\nStrong understanding of hotel contracts, room blocks, attrition, cancellation, concession management, and group housing practices.\nDemonstrated experience utilizing Cvent technology solutions, including sourcing/RFP distribution, venue search and evaluation, and supplier relationship management.\nExperience working with hotel brands, convention centers, CVB/DMO partners, and housing providers.\nAdvanced proficiency in Excel, Smartsheet, and data analysis/reporting tools.\nStrong project management skills with the ability to manage multiple sourcing, contracting, and event support projects simultaneously.\nExcellent written and verbal communication skills, including experience coordinating contract negotiations and stakeholder communications.\nHighly organized with strong attention to detail and the ability to manage competing priorities in a fast-paced environment.\nExperience developing and maintaining process documentation, templates, and operational best practices.\nPreferred Qualifications\nCMP, CMM, or similar industry designation.\nExperience supporting a multi-event or large-scale tradeshow/event portfolio.\nExperience with convention-center and complex citywide hotel contracting.\nFamiliarity with master agreements, multi-year agreements, and hotel term agreements.\nExperience with third-party sourcing and housing providers.\nAbout Emerald\nAt Emerald, we strive to foster a diverse and inclusive community. We actively recruit and champion candidates who bring new perspectives from varied professional backgrounds and experiences, and we are intentional about ensuring a positive hiring experience for everyone. Our job postings don’t contain experience inflation, and most don’t require college degrees. Instead, they’re crafted to focus on outcomes and transferable experiences that are assessed in a structured interview process carried out by trained hiring teams.\nCOMPENSATION & BENEFITS\nTarget Compensation: $80,000 - $85,000 plus Bonus\nPlease note that this range reflects a reasonable estimate of the target compensation for this position. This range may ultimately vary based on a candidate’s qualifications and may be higher where required by applicable law.\nWe offer a competitive benefits package designed to strengthen our employees’ physical and mental health, including unlimited vacation for exempt employees, flexible working locations, 401(k) plan with a company match, medical/dental/vision coverage with inclusive provisions including transgender services and fertility benefits, parental and caregiver leave, dependent, commuter and FSA benefits, professional development programs like Toastmasters, and mental wellness tools.\nIf you need accommodation in our application process or have questions about our posted salary range, please email our Talent Acquisition team at .","description_format":"text","description_chars":7057,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"master","optional":false},"security_clearance":false,"languages":[]},"benefits":["Flexible schedule","Professional development"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Venues","Supply Chain","Data & Analytics"],"lifecycle":[{"event":"open","at":"2026-10-29T22:14:01Z"}],"visa":[],"liveness":{"score":74,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.825,"p_room":0.9,"age_days":36,"expected_fill_days":54,"reasons":["conf:0","velocity","win:mid"],"computed_at":"2026-11-06T05:58:05Z"},"pay":null,"html_url":"https://alion.io/job/emeraldx-manager-venue-procurement","json_url":"https://alion.io/job/emeraldx-manager-venue-procurement.json","meta":{"generated_at":"2026-11-06T07:14:08Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":12790,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-07T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2282430},"rest":"https://alion.io/mcp/rest/get_company?id=2282430"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Femeraldx-manager-venue-procurement"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Femeraldx-manager-venue-procurement"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Femeraldx-manager-venue-procurement"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/emeraldx-manager-venue-procurement\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Femeraldx-manager-venue-procurement"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3487608}},{"tool":"search_jobs","arguments":{"company":"emeraldx.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3487608},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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