{"id":3294681,"url":"https://alion.io/job/emerson-executive-assistant-2","title":"Executive Assistant","company":{"id":179425,"name":"Emerson","domain":"emerson.com","url":"https://alion.io/company/emerson","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Oracle","truth_index":{"grade":"A","score":92,"open_postings":158,"ghost_share":0.006,"stale_share":0.5,"repost_share":0.032,"time_to_fill_p50_days":3,"computed_at":"2026-10-29T05:49:05Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Madrid, Spain"],"countries":["ES"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":19500,"max_usd":43000,"period":"year","method":"role_country_seniority_unknown","sample_n":23},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Copilot","optional":false},{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false},{"name":"Power BI","optional":false}],"status":"live","first_seen_at":"2026-10-26T15:17:03Z","employer_posted_date":"2026-10-26","last_verified_at":"2026-10-29T12:17:19Z","board_verified":true,"closed_at":null,"days_open":2,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":2},"description":"Are you passionate about organization, collaboration, and making things happen?\nJoin Emerson as Executive Assistant to the General Manager and become a trusted partner to our leadership team in Madrid\nIn this highly visible role, you'll support strategic priorities, coordinate business activities, and connect stakeholders across the organization, contributing directly to operational excellence and business success in a global environment.\nIf this sounds like an interesting job for you, we welcome your application!\nIn This Role, Your Responsibilities Will Be:\nServe as the primary point of contact for the General Manager, facilitating effective communication and collaboration with internal and external stakeholders.\n\nCoordinate leadership meetings and business reviews, including agenda preparation, logistics, documentation of key decisions, and follow-up on action items.\n\nPrepare presentations, reports, correspondence, briefing materials, and other business documents to support decision-making and organizational objectives.\n\nProvide administrative and operational support to the General Manager, senior leaders, and key business functions, including special projects and information gathering.\n\nBuild and maintain strong relationships across local, regional, and global teams, fostering effective communication and stakeholder engagement.\n\nLead day-to-day office administration activities, ensuring efficient operations, accurate record management, and compliance with company policies and procedures.\n\nSupport employee engagement initiatives, internal communications, and office-related activities that contribute to a positive workplace experience.\n\nCoordinate corporate events, leadership meetings, customer visits, trade fairs, conferences, and other business activities, providing end-to-end logistical and administrative support.\n\nSupport corporate branding and marketing initiatives, including the management of promotional materials, branded merchandise, and related communications.\n\nCollect, consolidate, and organize business information to support management reporting, operational reviews, and business planning.\n\nWho You Are:\nYou build strong and effective relationships with a diverse range of people and collaborate across teams to achieve shared goals. You proactively anticipate needs and challenges, identifying opportunities to improve processes and enhance business effectiveness. You remain agile and adaptable when priorities shift, balancing multiple responsibilities while maintaining a high level of quality and attention to detail. You communicate clearly and professionally, earning trust through integrity, reliability, discretion, and a commitment to delivering excellent results.\nFor This Role, You Will Need:\nBachelor's degree in Business Administration, Communications, Marketing, or a related discipline.\n\nExperience supporting executive-level leadership in a fast-paced business environment.\n\nExperience working within an international or multinational organization.\n\nAdvanced proficiency in Microsoft Office applications, including Outlook, Excel, PowerPoint, Teams, Power BI, and Microsoft Copilot.\n\nStrong digital literacy and confidence using collaboration and productivity technologies.\n\nExperience supporting projects, corporate communications, office administration, or business events.\n\nExcellent verbal and written communication skills in both English and Spanish.\n\nStrong organizational and prioritization skills, with the ability to manage multiple tasks simultaneously.\n\nHigh standards of professionalism, accuracy, discretion, and confidentiality.\n\nStrong stakeholder management skills with the ability to work effectively with customers, suppliers, and colleagues at all levels.\n\nProven ability to manage sensitive information with integrity and sound judgment.\n\nPreferred Qualifications That Set You Apart:\nExperience working in a matrixed or global organization.\n\nExperience coordinating executive meetings, customer events, conferences, or corporate initiatives.\n\nKnowledge of Oracle or other enterprise resource planning systems.\n\nStrong attention to detail and commitment to delivering high-quality work.\n\nAbility to anticipate challenges, identify practical solutions, and contribute to continuous improvement initiatives.\n\nExperience supporting office operations, employee engagement activities, or corporate branding efforts.\n\nOur Offer to You:\nAt Emerson, we prioritize a workplace where every employee is valued, respected, and empowered to grow. We foster an environment that encourages innovation, collaboration, and diverse perspectives because we know that great ideas come from great teams. Our commitment to ongoing career development and growing an inclusive culture ensures you have the support to thrive. Whether through mentorship, training, or leadership opportunities, we invest in your success so you can make a lasting impact. 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