{"id":1193119,"url":"https://alion.io/job/emma-sleep-facilities-workplace-manager","title":"Facilities & Workplace Manager","company":{"id":7843,"name":"Emma Sleep","domain":"emma-sleep.com","url":"https://alion.io/company/emma-sleep","size_band":"501-1000","is_staffing_agency":false,"is_intermediary":false,"listed_via":null,"ats_vendor":"Lever","truth_index":{"grade":"B","score":81,"open_postings":13,"ghost_share":0,"stale_share":0.769,"repost_share":0,"time_to_fill_p50_days":30,"computed_at":"2026-09-24T05:45:00Z"}},"role":"Operations","role_family":"Operations","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Frankfurt am Main, Germany"],"countries":["DE"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-09-24T16:21:16Z","employer_posted_date":"2026-09-24","last_verified_at":"2026-09-24T22:44:34Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"What you'll do:\nOversee maintenance and repairs of office infrastructure, ensuring all systems function smoothly and issues are resolved proactively.\nAct as the main point of contact for our landlord, contractors, and vendors, managing relationships and ensuring service excellence.\nManage cleaning operations and train the onsite team to uphold hygiene, organisation, and presentation standards across all areas.\nImplement and maintain health & safety protocols, including risk assessments, emergency drills, and compliance checks, ensuring full alignment with local building, environmental, and workplace regulations.\nSupport and coordinate renovation or office improvement projects, aligning timelines, budgets, and stakeholder expectations.\nCoordinate pantry supplies and office purchases, maintaining inventory accuracy, supplier relations, and cost efficiency.\nManage occupational health services, including mandatory check-ups and wellbeing initiatives.\nPartner with the Employee Experience team to continuously improve workplace comfort and employee satisfaction.\nWho we're looking for:\nYou have several years of experience in facilities, workplace, or office management within a fast-paced, international environment.\nYou’re highly organized, structured, and solution-oriented, you don’t just flag problems, you fix them.\nYou’re confident managing vendors, landlords, and external partners, with strong communication and negotiation skills.\nYou’re comfortable handling contracts and coordinating with legal or procurement teams when needed.\nYou care deeply about creating a positive, safe, and engaging work environment for employees.\nYou’re hands-on and not afraid to get involved in the details, from daily operations to larger improvement projects.\nYou have good knowledge of workplace health & safety regulations and building compliance in Germany.\nYou speak fluent German and English and enjoy working with a diverse, multicultural team.\nWhat we offer:\nA stable and structured environment with clear ownership, where you will run an international workplace.\n25 vacations days per year, with 1 extra day per year worked (until a limit of 30 days per year).\nBeing part of a mature scale-up that helps people sleep better.\nAccess to Nilo (mental health platform)\nPet-friendly office","description_format":"text","description_chars":2293,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"German","level":"Advanced (C1)","optional":false},{"language":"English","level":"Advanced (C1)","optional":false}]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["E-commerce Platforms"],"lifecycle":[{"event":"open","at":"2026-09-24T17:32:34Z"}],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":30,"reasons":["conf:0","win:early"],"computed_at":"2026-09-24T23:01:16Z"},"pay":null,"html_url":"https://alion.io/job/emma-sleep-facilities-workplace-manager","json_url":"https://alion.io/job/emma-sleep-facilities-workplace-manager.json","meta":{"generated_at":"2026-09-24T23:01:16Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","usage":{"tier":"crawler","counted_by":"address","units_charged":1,"used_today":1237,"day_limit":5000,"remaining_today":3763,"minute_limit":60,"resets_at":"2026-09-25T00:00:00Z"}}}