{"id":1594840,"url":"https://alion.io/job/emory-proton-administrative-assistant-exec","title":"Administrative Assistant, Exec","company":{"id":2081352,"name":"Achieve Atlanta","domain":"achieveatlanta.org","url":"https://alion.io/company/achieveatlanta","size_band":"11-50","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"iCIMS","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Atlanta, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":39000,"max_usd":84000,"period":"year","method":"role_country_seniority_unknown","sample_n":8750},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-10-01T17:26:14Z","employer_posted_date":"2026-10-10","last_verified_at":"2026-10-12T04:02:55Z","board_verified":true,"closed_at":null,"days_open":10,"trust":{"level":"ok","repost_count":1,"flags":[],"days_open":10},"description":"Overview\nBe inspired. Be rewarded. Belong. At Emory Healthcare.\nAt Emory Healthcare we fuel your professional journey with better benefits, valuable resources, ongoing mentorship and leadership programs for all types of jobs, and a supportive environment that enables you to reach new heights in your career and be what you want to be. We provide:\nComprehensive health benefits that start day 1 \nStudent Loan Repayment Assistance & Reimbursement Programs \nFamily-focused benefits \nWellness incentives \nOngoing mentorship, development, and leadership programs \nAnd more\nDescription\nThe Executive Administrative Assistant provides high-level administrative and operational support to executive leadership. This role manages executive communications, coordinates schedules and travel arrangements, organizes meetings and events, and oversees administrative processes to ensure efficient department operations.\nThe position serves as a key liaison between the executive and internal or external stakeholders, exercising independent judgment, discretion, and knowledge of organizational policies. The Executive Administrative Manager also supports departmental operations by managing administrative staff, coordinating budgets and reporting, and assisting with policy development and implementation.\nRESPONSIBILITIES\nExecutive Support and Communication\nAnswer executive telephones, screen calls, and route inquiries to appropriate staff members.\n\nGreet visitors professionally, assess their needs, and direct them to appropriate personnel.\n\nReceive and review incoming correspondence, responding independently to routine matters and drafting responses for executive signature when appropriate.\n\nReview outgoing correspondence for accuracy, consistency, and compliance with organizational policies.\n\nServe as a representative of the executive within the organization and communicate executive priorities when appropriate.\n\nScheduling, Travel, and Meeting Coordination\nManage complex executive calendars and prioritize appointments, meetings, and scheduling requests.\n\nArrange domestic and international travel including itineraries, accommodations, and transportation.\n\nPrepare expense reports and travel documentation.\n\nCoordinate meetings and special events, including:\nReserving meeting space and facilities\n\nArranging audiovisual equipment and materials\n\nCoordinating speakers and catering services\n\nPreparing agendas and organizing meeting logistics\n\nPrepare executives for daily meetings and activities.\n\nMay facilitate or chair meetings on specific operational issues and assist in developing action plans and follow-up items.\n\nAdministrative Operations and Records Management\nDevelop and maintain departmental filing systems and administrative procedures.\n\nRetrieve and provide information for internal and external requests.\n\nType and prepare correspondence, reports, presentations, and manuscripts.\n\nPrepare charts, graphs, and presentation materials.\n\nCoordinate with external partners such as typesetters and publishers for production of communication materials.\n\nOperate standard office equipment including computers, telephones, copiers, and related technology.\n\nData Management, Reporting, and Budget Support\nGather, review, verify, and consolidate data for departmental reports and presentations.\n\nDesign and generate routine and ad-hoc reports or statistical analyses.\n\nSupport department budget preparation and monitoring of budget variances.\n\nForecast departmental expenditures and recommend purchase of major equipment.\n\nAuthorize certain expenditures within approved departmental budgets.\n\nStaff Coordination and Administrative Leadership\nMay supervise or coordinate the work of clerical, secretarial, or administrative staff.\n\nAssign and distribute work assignments to team members.\n\nParticipate in the recruitment, training, and development of administrative staff.\n\nProvide input into performance evaluations and employee-related actions.\n\nInitiate and process employee transactions after appropriate review and approval.\n\nAssist with resolving employee concerns and determining appropriate actions.\n\nPolicy and Organizational Support\nInterpret departmental policies and procedures for staff.\n\nCommunicate updates to policies, procedures, and departmental guidelines.\n\nReview and revise departmental policies and forms in compliance with organizational, state, and federal regulations.\n\nIdentify when new policies or operational procedures are needed.\n\nProvide guidance to employees and refer them to appropriate departments for interpretation of organizational policies.\n\nMINIMUM QUALIFICATIONS\nEducation\nBachelor’s degree in one of the following or a related field:\nBusiness Administration\n\nCommunications\n\nPublic Administration\n\nOr a related discipline\n\nExperience\nThree (3) years of office administration, senior secretarial, or related experience\n\nEquivalent Experience\nSeven (7) years of office administration, senior secretarial, or related experience may substitute for a bachelor’s degree.\n\nTechnical Skills\nExperience using personal computer software applications such as word processing, spreadsheets, and presentation tools.\n\nPositions in this classification may require the ability to type or keyboard at least 60 accurate words per minute.\n\nPHYSICAL REQUIREMENTS (MediumMax 25lbs): up to 25 lbs, 0-33% of the work day (occasionally); 11-25 lbs, 34-66% of the workday (frequently); 01-10 lbs, 67-100% of the workday (constantly); Lifting 25 lbs max; Carrying of objects up to 25 lbs; Occasional to frequent standing & walking, Occasional sitting, Close eye work (computers, typing, reading, writing), Physical demands may vary depending on assigned work area and work tasks. ENVIRONMENTAL FACTORS: Factors affecting environment conditions may vary depending on the assigned work area and tasks. Environmental exposures include, but are not limited to: Blood-borne pathogen exposure Bio-hazardous waste Chemicals/gases/fumes/vapors Communicable diseases Electrical shock, Floor Surfaces, Hot/Cold Temperatures, Indoor/Outdoor conditions, Latex, Lighting, Patient care/handling injuries, Radiation, Shift work, Travel may be required. Use of personal protective equipment, including respirators, environmental conditions may vary depending on assigned work area and work tasks.\nAdditional Details\nEmory is an equal opportunity employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law.\nEmory Healthcare is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. Please contact Emory Healthcare’s Human Resources at . Please note that one week's advance notice is preferred.","description_format":"text","description_chars":6857,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":true},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Secondary Education","Nonprofits & Foundations"],"lifecycle":[{"event":"open","at":"2026-10-01T17:26:14Z"},{"event":"close","at":"2026-10-05T22:54:46Z"},{"event":"reopen","at":"2026-10-10T08:57:01Z"}],"visa":[],"liveness":{"score":10,"band":"cold","label":"Long shot","p_open":1,"p_active":0.278,"p_room":0.35,"age_days":10,"expected_fill_days":4,"reasons":["conf:2","win:tail"],"computed_at":"2026-10-12T06:13:21Z"},"pay":null,"html_url":"https://alion.io/job/emory-proton-administrative-assistant-exec","json_url":"https://alion.io/job/emory-proton-administrative-assistant-exec.json","meta":{"generated_at":"2026-10-12T06:13:21Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":9978,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-13T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2081352},"rest":"https://alion.io/mcp/rest/get_company?id=2081352"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Femory-proton-administrative-assistant-exec"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Femory-proton-administrative-assistant-exec"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Femory-proton-administrative-assistant-exec"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/emory-proton-administrative-assistant-exec\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Femory-proton-administrative-assistant-exec"}]}