{"id":1722995,"url":"https://alion.io/job/emory-proton-administrative-assistant","title":"Administrative Assistant","company":{"id":2077528,"name":"Emory Proton Therapy Center","domain":"emoryproton.com","url":"https://alion.io/company/emoryproton","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"iCIMS","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Atlanta, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":57000,"max_usd":113000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":1549},"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-10-02T21:15:49Z","employer_posted_date":"2026-10-02","last_verified_at":"2026-10-15T06:39:48Z","board_verified":true,"closed_at":null,"days_open":12,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":12},"description":"Overview\nBe inspired. Be rewarded. Belong. At Emory Healthcare.\nAt Emory Healthcare we fuel your professional journey with better benefits, valuable resources, ongoing mentorship and leadership programs for all types of jobs, and a supportive environment that enables you to reach new heights in your career and be what you want to be. We provide:\nComprehensive health benefits that start day 1 \nStudent Loan Repayment Assistance & Reimbursement Programs \nFamily-focused benefits \nWellness incentives \nOngoing mentorship, development, and leadership programs \nAnd more\nDescription\nJOB DESCRIPTION:\nWith minimal supervision, answers unit/department telephones and greets visitors according to departmental procedure; screens calls and takes messages or refers caller to appropriate staff member.\nGreets visitors in a courteous manner, establishes needs and refers to appropriate staff.\nSets up, organizes, and maintains various departmental files according to established procedures.\nRetrieves appropriate information upon request for internal and external use.\nArranges and schedules appointments, meetings, and domestic and/or international travel for one or more senior level managers, prepares daily schedules, prioritizes requests for meetings, prepares itinerary and/or expense reports, and prepares managers for meetings.\nSchedules and coordinates meetings and/or special events, reserves facilities, arranges for equipment and materials, arranges for speakers, refreshments or meals, develops agendas, and arranges seating.\nTakes minutes as requested.\nReceives and reviews incoming correspondence, independently responds to routine matters, and composes and edits responses for supervisor's signature based on knowledge of policies and procedures and supervisor's views.\nForwards non-routine mail to appropriate individuals for handling and response.\nReviews outgoing mail for consistency and conformance to policies and procedures.\nTypes correspondence, reports and/or manuscripts.\nMay take dictation and transcribe from a machine.\nPrepares charts and graphs for reports and presentations; may meet with typesetters and publishers to publish communications materials.\nOperates standard office equipment including telephones, copiers, fax machines, and computers.\nInventories, orders, and maintains office supplies and forms; completes purchase requisitions and receives supplies.\nInitiates, processes, and maintains records and invoices on unit/departmental purchases, reimbursements, receipts and other related material.\nGathers, reviews, verifies and consolidates data for preparing and monitoring unit/department budget and budget variances.\nMay forecast expenditures and make recommendations for purchase of major equipment.\nResearches, reviews, approves and submits requests for patient account discounts, adjustments and/or write offs submitted by management.\nNotifies patients of disposition of request.\nMay supervise or direct the work of clerical, secretarial or other designated employees.\nMay distribute work assignments.\nMay interview applicants, train employees, and provide input to performance evaluations and other employee transactions.\nTracks vacation and back up coverage schedules.\nProcesses employee time cards and transactions after review and approval.\nMay interpret policies and procedures for lower level employees; make recommendations to management on issues of concern within the unit/department.\nEnters, updates, maintains, compiles and retrieves data from computer databases.\nDocuments how to access files.\nGenerates regular or special reports and/or statistics after collecting and organizing data.\nPerforms related responsibilities as required. \nMINIMUM QUALIFICATIONS:\nA high school diploma or equivalent.\nFive years of clerical or secretarial experience and / or equivalent combinations of education/experience may be considered..\nPrevious experience with various personal computer software applications.\nPositions in this classification may require the ability to type or keyboard 55 accurate words per minute.\nPHYSICAL REQUIREMENTS (MediumMax 25lbs): up to 25 lbs, 0-33% of the work day (occasionally); 11-25 lbs, 34-66% of the workday (frequently); 01-10 lbs, 67-100% of the workday (constantly); Lifting 25 lbs max; Carrying of objects up to 25 lbs; Occasional to frequent standing & walking, Occasional sitting, Close eye work (computers, typing, reading, writing), Physical demands may vary depending on assigned work area and work tasks. ENVIRONMENTAL FACTORS: Factors affecting environment conditions may vary depending on the assigned work area and tasks. Environmental exposures include, but are not limited to: Blood-borne pathogen exposure Bio-hazardous waste Chemicals/gases/fumes/vapors Communicable diseases Electrical shock, Floor Surfaces, Hot/Cold Temperatures, Indoor/Outdoor conditions, Latex, Lighting, Patient care/handling injuries, Radiation, Shift work, Travel may be required. Use of personal protective equipment, including respirators, environmental conditions may vary depending on assigned work area and work tasks.\nAdditional Details\nEmory is an equal opportunity employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law.\nEmory Healthcare is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. Please contact Emory Healthcare’s Human Resources at . Please note that one week's advance notice is preferred.","description_format":"text","description_chars":5638,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":true},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-02T21:15:49Z"}],"visa":[],"liveness":{"score":18,"band":"cold","label":"Long shot","p_open":1,"p_active":0.519,"p_room":0.35,"age_days":12,"expected_fill_days":5,"reasons":["conf:3","win:tail"],"computed_at":"2026-10-15T05:46:00Z"},"pay":null,"html_url":"https://alion.io/job/emory-proton-administrative-assistant","json_url":"https://alion.io/job/emory-proton-administrative-assistant.json","meta":{"generated_at":"2026-10-15T06:44:31Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":10038,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-16T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2077528},"rest":"https://alion.io/mcp/rest/get_company?id=2077528"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Femory-proton-administrative-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Femory-proton-administrative-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Femory-proton-administrative-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/emory-proton-administrative-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Femory-proton-administrative-assistant"}]}