{"id":3091689,"url":"https://alion.io/job/emory-university-administrative-assistant-ets-temporary-5","title":"Administrative Assistant (ETS) | Temporary","company":{"id":452190,"name":"Emory University","domain":"emory.edu","url":"https://alion.io/company/emory-university","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"iCIMS","truth_index":{"grade":"A","score":100,"open_postings":73,"ghost_share":0,"stale_share":0,"repost_share":0.014,"time_to_fill_p50_days":16,"computed_at":"2026-11-05T05:54:30Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"contractor","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Atlanta, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":30000,"max_usd":65000,"period":"year","method":"role_country_seniority_unknown","sample_n":11684},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"OneDrive","optional":false},{"name":"Outlook","optional":false},{"name":"Microsoft Teams","optional":true},{"name":"SharePoint","optional":true}],"status":"live","first_seen_at":"2026-10-22T15:04:42Z","employer_posted_date":"2026-10-22","last_verified_at":"2026-11-06T04:19:32Z","board_verified":true,"closed_at":null,"days_open":14,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":14},"description":"Discover Your Career at Emory University\nEmory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the excellence of our academic community.\nDescription\nAdministrative Assistants provide administrative support for one or more of the following: general management, a research environment or a specific program.\nKEY RESPONSIBILITIES:\nEnsures office activities comply with Emory policies and procedures.\nResponds to incoming telephone calls.\nMaintains calendars and prioritizes meeting requests for management.\nReviews incoming correspondence and identifies items of special interest to management; handles routine correspondence and prepares appropriate responses.\nMay complete forms, grant applications, and/or correspondence associated with programs.\nPrepares charts and graphs for reports and presentations.\nCreates and edits scientific, programmatic or other reports associated with department's primary business.\nSchedules meetings and handles logistics for meetings and special events.\nPrepares materials for meetings and special events. Initiates, processes, and maintains records and invoices.\nKeeps management apprised of account status, identifies cost-effective solutions and may authorize expenditures.\nMay monitor or maintain budgets and grants, assist with budget development, and prepare related expense reports and reimbursements.\nPlans and coordinates travel arrangements.\nMaintains databases and spreadsheets; may also analyze data and design/generate associated reports. Establishes and organizes filing systems.\nOversees ordering and maintenance of office supplies.\nMay supervise or direct the work of support staff and/or students.\nPerforms related responsibilities as required.\nMINIMUM QUALIFICATIONS:\nBachelor's degree or the combination of a high school diploma (or equivalency) and five years of administrative support or secretarial experience.\nProficiency with Microsoft Office including PowerPoint, Outlook and Excel.\nExperience with collaboration tools (OneDrive, Zoom, Teams, and/or others).\nPREFERRED QUALIFICATIONS:\nProficiency in Microsoft Office Suite.\nExperience using collaboration and productivity tools such as Microsoft Teams, SharePoint, OneDrive, Zoom and Outlook.\nExperience coordinating travel arrangements, processing reimbursements, and managing expense reports.\nStrong written and verbal communication skills.\nAble to handle confidential and sensitive information with discretion and professionalism.\nExcellent organizational skills and able to manage multiple priorities and meet deadlines on time.\nExperience planning and coordinating meetings, conferences, workshops, or special events.\nAbility to work independently while exercising sound judgement and problem-solving skills.\nExperience supporting multiple managers or a large department simultaneously.\nNOTE: Position tasks are required to be performed in-person at an Emory University location; working remote is not an option. Emory reserves the right to change this status with notice to employee.\nAdditional Details\nEmory is an equal opportunity employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law. Emory University does not discriminate in admissions, educational programs, or employment, including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Students, faculty, and staff are assured of participation in university programs and in the use of facilities without such discrimination. Emory University complies with Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity, and affirmative action (for protected veterans and individuals with disabilities). Inquiries regarding this policy should be directed to the Emory University Department of Equity and Civil Rights Compliance, 201 Dowman Drive, Administration Building, Atlanta, GA 30322. Telephone: 404-727-9867 (V) | 404-712-2049 (TDD).Emory University is committed to ensuring equal access and providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to seek a reasonable accommodation, please contact the Department of Accessibility Services at  or call 404-727-9877 (Voice) | 404-712-2049 (TDD). We kindly ask that requests be made at least seven business days in advance to allow adequate time for coordination.","description_format":"text","description_chars":4851,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[]},"benefits":["Equity"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Higher Education","Research Institutes"],"lifecycle":[{"event":"open","at":"2026-10-22T15:04:42Z"}],"visa":[{"country":"US","licensed_sponsor":true,"evidence":"H-1B filings in 12 months: 257 · green card filings: 15","filings_12m":257,"filings_prev_12m":319,"green_card_filings_12m":15,"median_offered_wage_usd":79706,"route":null,"cap_exempt":true,"checked_at":"2026-10-29T16:27:21+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)","US Department of Labor: PERM disclosure data (green cards)"],"filings_for_role_12m":0}],"liveness":{"score":53,"band":"ok","label":"Likely open","p_open":1,"p_active":0.711,"p_room":0.75,"age_days":13,"expected_fill_days":16,"reasons":["conf:2","velocity","win:late","comp:brand"],"computed_at":"2026-11-05T05:54:30Z"},"pay":null,"html_url":"https://alion.io/job/emory-university-administrative-assistant-ets-temporary-5","json_url":"https://alion.io/job/emory-university-administrative-assistant-ets-temporary-5.json","meta":{"generated_at":"2026-11-06T05:22:00Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":9433,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-07T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":452190},"rest":"https://alion.io/mcp/rest/get_company?id=452190"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Femory-university-administrative-assistant-ets-temporary-5"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Femory-university-administrative-assistant-ets-temporary-5"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Femory-university-administrative-assistant-ets-temporary-5"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/emory-university-administrative-assistant-ets-temporary-5\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Femory-university-administrative-assistant-ets-temporary-5"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3091689}},{"tool":"search_jobs","arguments":{"company":"emory.edu","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3091689},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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