{"id":2385772,"url":"https://alion.io/job/emory-university-program-assistant-coordinator-ets-temporary","title":"Program Assistant Coordinator (ETS) | Temporary","company":{"id":452190,"name":"Emory University","domain":"emory.edu","url":"https://alion.io/company/emory-university","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"iCIMS","truth_index":{"grade":"A","score":100,"open_postings":15,"ghost_share":0,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":11,"computed_at":"2026-10-14T06:34:16Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"contractor","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Atlanta, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":35000,"max_usd":77000,"period":"year","method":"role_country_seniority_unknown","sample_n":8841},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false},{"name":"Microsoft Teams","optional":true},{"name":"OneDrive","optional":true},{"name":"SharePoint","optional":true}],"status":"live","first_seen_at":"2026-10-12T20:13:23Z","employer_posted_date":"2026-10-12","last_verified_at":"2026-10-14T06:49:27Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"Discover Your Career at Emory University\nEmory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the excellence of our academic community.Description\nThe Program Assistant Coordinator provides centralized administrative and coordination support to the Office of Academic Advancement (OAA) at the Nell Hodgson Woodruff School of Nursing, Emory University. The role manages leadership calendars, coordinates faculty-facing meetings and events, supports faculty recruitment and governance logistics, and maintains organized tracking and filing systems. Duties will be phased in based on the candidate's experience and system access, with additional responsibilities added as the candidate becomes familiar with OAA processes.\nKEY RESPONSIBILITIES:\nCalendar and office coordination\nManage the OAA leadership calendar, including scheduling, rescheduling, and resolving conflicts.\nAttach agendas, background documents, and briefing materials to calendar invites so meetings are prepready.\nSend advance reminders for upcoming meetings, deadlines, and commitments.\nServe as the first point of contact for faculty inquiries, routing questions to the appropriate staff member.\nMeeting and committee support\nSchedule faculty governance and committee meetings.\nPrepare and distribute agendas and meeting materials.\nTake and distribute meeting minutes.\nRecruitment and event logistics\nCoordinate faculty candidate visits, including travel, accommodations, and interview schedules.\nCoordinate logistics for faculty development programs and track participation.\nRecords and filing\nEnter and update information in existing OAA tracking spreadsheets.\nMaintain digital files using established naming conventions and folder structures.\nAdditional duties, added with training\nProcess and reconcile expense reports.\nMaintain committee rosters, terms, and vacancy lists.\nTrack award application intake, eligibility, and submission deadlines.\nPrepare faculty spotlight and recognition materials and maintain the recognition calendar.\nReceive faculty funding requests and maintain reimbursement and utilization records.\nAssist in documenting recurring processes, such as timelines, key contacts, and checklists.\nMINIMUM QUALIFICATIONS:\nA bachelor's degree or an equivalent combination of education, training and experience.\nWorking proficiency in Microsoft Outlook, Word, and Excel, including calendar management, documentformatting, data entry, sorting, and filtering.\nExperience coordinating meetings and calendars for multiple people.\nDemonstrated ability to handle confidential information with discretion.\nStrong attention to detail and organizational skills.\nClear, professional written and verbal communication.\nPreferred qualifications\nExperience in higher education, ideally in an academic affairs, faculty affairs, or dean's office setting.\nExperience processing expense reports or reimbursements.\nExperience supporting committees, including taking minutes and maintaining rosters.\nFamiliarity with SharePoint, OneDrive, Microsoft Teams, or similar shared filing systems.\nExperience coordinating travel and event logistics.\n\nKnowledge, skills, and abilities\nAbility to manage competing priorities and meet deadlines with minimal supervision.\nAbility to follow established procedures and ask clarifying questions when a process is unclear.\nProfessional, service-oriented approach when working with faculty, leadership, and external guests.\nAbility to learn new systems and processes quickly.\nSound judgment in handling sensitive personnel and scheduling matters\nNOTE: This role will be granted the opportunity to work from home regularly but must be able to commute to Emory University on a flexible weekly schedule based upon business needs. Schedule is based on agreed upon guidelines of department. This role requires residency in the state of GA. Emory reserves the right to change remote work status with notice to employee.\nAdditional Details\nEmory is an equal opportunity employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law. Emory University does not discriminate in admissions, educational programs, or employment, including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Students, faculty, and staff are assured of participation in university programs and in the use of facilities without such discrimination. Emory University complies with Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity, and affirmative action (for protected veterans and individuals with disabilities). Inquiries regarding this policy should be directed to the Emory University Department of Equity and Civil Rights Compliance, 201 Dowman Drive, Administration Building, Atlanta, GA 30322. Telephone: 404-727-9867 (V) | 404-712-2049 (TDD). Emory University is committed to ensuring equal access and providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to seek a reasonable accommodation, please contact the Department of Accessibility Services at  or call 404-727-9877 (Voice) | 404-712-2049 (TDD). We kindly ask that requests be made at least seven business days in advance to allow adequate time for coordination.","description_format":"text","description_chars":5768,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":true},"security_clearance":false,"languages":[]},"benefits":["Equity"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Higher Education","Research Institutes"],"lifecycle":[{"event":"open","at":"2026-10-12T20:13:23Z"}],"visa":[{"country":"US","licensed_sponsor":true,"evidence":"H-1B filings in 12 months: 257 · green card filings: 15","filings_12m":257,"filings_prev_12m":319,"green_card_filings_12m":15,"median_offered_wage_usd":79706,"route":null,"cap_exempt":true,"checked_at":"2026-10-03T21:08:04+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)","US Department of Labor: PERM disclosure data (green cards)"],"filings_for_role_12m":0}],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":1,"expected_fill_days":11,"reasons":["conf:4","win:early","comp:brand"],"computed_at":"2026-10-14T06:34:16Z"},"pay":null,"html_url":"https://alion.io/job/emory-university-program-assistant-coordinator-ets-temporary","json_url":"https://alion.io/job/emory-university-program-assistant-coordinator-ets-temporary.json","meta":{"generated_at":"2026-10-14T11:04:35Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":13181,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-15T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":452190},"rest":"https://alion.io/mcp/rest/get_company?id=452190"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Femory-university-program-assistant-coordinator-ets-temporary"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Femory-university-program-assistant-coordinator-ets-temporary"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Femory-university-program-assistant-coordinator-ets-temporary"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/emory-university-program-assistant-coordinator-ets-temporary\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Femory-university-program-assistant-coordinator-ets-temporary"}]}