{"id":3000545,"url":"https://alion.io/job/empat-executive-assistant","title":"Executive Assistant","company":{"id":182658,"name":"Empat","domain":"empat.tech","url":"https://alion.io/company/empat","size_band":"51-200","is_staffing_agency":false,"employer_type":"services","is_intermediary":false,"listed_via":null,"ats_vendor":"PeopleForce","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Kyiv, Ukraine"],"countries":["UA"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":12000,"max_usd":26000,"period":"year","method":null,"sample_n":14242},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-10-21T12:03:13Z","employer_posted_date":"2026-10-21","last_verified_at":"2026-10-22T04:34:56Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"This role is ideal for a highly organized, proactive Executive Assistant who enjoys being at the center of things and making them happen. You will work directly with the CEO, CTO, and COO of a U.S. defense technology company working on autonomous air defense solutions, and help set up and run its operations in Ukraine. This is a full-time, on-site role in Kyiv, where your work will have a direct, visible impact on how a small, fast-moving team operates.Your responsibilities will include:\nManage the executive team’s calendars, meetings, priorities, and follow-ups.\nPrepare agendas, meeting notes, briefings, presentations, and correspondence.\nTrack decisions and commitments to ensure timely execution.\nCoordinate business trips, meetings, and day-to-day logistics.\nSupport the setup and day-to-day operations of the Kyiv office.\nCoordinate communication between the U.S. team, Ukrainian engineers, partners, suppliers, and service providers.\nOrganize logistics for engineering activities, fieldwork, and testing.\nCoordinate procurement, equipment, and shipments.\nSupport legal entity registration, administrative, accounting, and documentation processes together with legal advisors and other providers.\nHandle ad hoc requests and operational challenges, finding practical solutions independently.\nIdentify gaps in daily operations and build simple, reliable processes for a small team.\nGradually take ownership of recurring operational activities as the company grows.\nWhat we expect from you:English level B2+/C1 for daily communication with the executive and U.S. teams.\nStrong organizational and coordination skills with excellent attention to detail.\nHigh level of ownership, reliability, and personal accountability.\nAbility to work independently, prioritize competing demands, and manage multiple tasks at once.\nProactive mindset: you anticipate needs, spot problems, and act without waiting for detailed instructions.\nSound judgment and problem-solving skills in situations where not everything is clearly defined.\nExcellent written and verbal communication skills.\nConfidence with digital tools, documents, spreadsheets, calendars, and task management systems.\nAbility to handle confidential information with discretion.\nNice to Have:Experience as an Executive Assistant, Personal Assistant, Operations Coordinator, Project Coordinator, or in a similar role.\nExperience supporting a founder, CEO, or senior executive.\nBackground in a startup, tech company, or fast-growing organization.\nExperience coordinating procurement, logistics, suppliers, or field activities.\nExperience supporting recruitment, office operations, or cross-functional projects.\n What we offer:Direct work with the CEO, CTO, and COO and real influence on how the company operates\nA chance to help build the company’s Ukrainian operations from the ground up\nMeaningful work in defense innovation, with no prior defense tech experience required\nSmall, dynamic team where initiative and ownership truly matter\nOfficial employment or PE contract\nPaid vacation and sick leave days\nFull-time, on-site work in an office in Kyiv (5 days a week), with occasional business trips within Ukraine\nCompetitive salary","description_format":"text","description_chars":3189,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"Upper-Intermediate (B2)","optional":false}]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Mobile App Development Services","Web Development Services","Custom Software Development"],"lifecycle":[{"event":"open","at":"2026-10-21T12:03:13Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":17,"reasons":["conf:1","win:early"],"computed_at":"2026-10-22T06:08:25Z"},"pay":null,"html_url":"https://alion.io/job/empat-executive-assistant","json_url":"https://alion.io/job/empat-executive-assistant.json","meta":{"generated_at":"2026-10-22T06:08:25Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":874,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-23T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":182658},"rest":"https://alion.io/mcp/rest/get_company?id=182658"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fempat-executive-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fempat-executive-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fempat-executive-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/empat-executive-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fempat-executive-assistant"}]}