{"id":3609098,"url":"https://alion.io/job/empat-office-manager","title":"Office manager","company":{"id":182658,"name":"Empat","domain":"empat.tech","url":"https://alion.io/company/empat","size_band":"51-200","is_staffing_agency":false,"employer_type":"services","is_intermediary":false,"listed_via":null,"ats_vendor":"PeopleForce","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"inferred","locations":[],"countries":[],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-11-02T13:07:05Z","employer_posted_date":"2026-11-02","last_verified_at":"2026-11-07T11:26:15Z","board_verified":true,"closed_at":null,"days_open":5,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":5},"description":"Kyiv / Full-timeWe’re looking for an Office Manager who will take full ownership of our Kyiv office and make sure it’s always a comfortable, reliable and well-organized place to work. You’ll be the person who keeps everything running smoothly, anticipates needs before they come up and makes the office feel like home for the team.\nIf you’re interested in People & HR, there’s room to grow beyond office management. You can join HR operations, help with employee onboarding and take part in 1:1s, with a clear path toward an HR role.\nWhat you’ll do:\nOffice operations (core of the role):\nOwn the day-to-day operations of the office: supplies, deliveries, administrative requests, and keeping the space organized and comfortable.\nMake sure all office infrastructure and equipment work properly, schedule maintenance, and react quickly when something needs fixing.\nCoordinate with building management, suppliers, technicians and service providers.\nKeep track of office supplies and plan purchases in advance.\nTrack office expenses and keep basic budgets and reports up to date.\nKeep the team informed about office schedules, updates and any changes.\nTeam support & events:\nOrganize office logistics for new employees, including workplace setup and equipment.\nCoordinate team events, celebrations and offline activities at the office.\nHelp create a warm, welcoming atmosphere where people actually want to come.\nOptional: HR & People involvement (if you’re interested):\nJoin onboarding and offboarding processes.\nTake part in 1:1s and employee check-ins.\nSupport HR operations: employee documentation, PeopleForce, employee requests and internal communications.\nHelp with engagement initiatives, surveys and social media content about life at Empat.\nWhat we’re looking for:\n1+ years of experience in office management, administration, facility management or a similar role.\nStrong organizational skills and a “no loose ends” attitude.\nA proactive mindset: you notice what’s missing before anyone asks and solve problems on your own.\nCalm and responsible under pressure when something urgent comes up.\nGood communication skills and a friendly, human approach to people.\nConfidence working with spreadsheets, documents and basic tools.\nIntermediate English or higher.\nReadiness to work from the office 2-3 days per week.\nNice to have: an interest in HR and People processes.\nWhat We Offer:\nWork in Top-employee company (according to DOU 2025);.\nPaid time off, including vacation and sick days;.\nInteresting projects and challenges that will ensure your development as a specialist and as a person;.\nWork in a team of creative, proactive and empathic people;.\nA comfortable, stylish and sunny office with a view of the city center (Chykalenka str) and the opportunity to work from home (office equipped with generator and battery installation);.\nLack of bureaucracy, regular feedback and support from colleagues;.\nFun parties, online activities, picnics and more..","description_format":"text","description_chars":2958,"description_truncated":false,"requirements":{"experience_years_min":1,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"Intermediate 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