{"id":4188264,"url":"https://alion.io/job/empower-ai-hr-assistant","title":"HR Assistant","company":{"id":21818,"name":"Empower AI","domain":"empower.ai","url":"https://alion.io/company/empower-ai","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"iCIMS","truth_index":null},"role":"HR","role_family":"HR","seniority":"junior","employment_type":null,"work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Reston, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false},{"name":"Microsoft Excel","optional":true}],"status":"live","first_seen_at":"2026-11-12T18:50:47Z","employer_posted_date":"2026-11-12","last_verified_at":"2026-11-15T03:14:44Z","board_verified":true,"closed_at":null,"days_open":2,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":2},"description":"Overview\nEmpower AI is AI for government. Empower AI gives federal agency leaders the tools to elevate the potential of their workforce with a direct path for meaningful transformation. Headquartered in Reston, Va., Empower AI leverages three decades of experience solving complex challenges in Health, Defense, and Civilian missions. Our proven Empower AI Platform® provides a practical, sustainable path for clients to achieve transformation that is true to who they are, what they do, how they work, with the resources they have. The result is a government workforce that is exponentially more creative and productive. For more information, visit www.Empower.ai.\nEmpower AI is proud to be recognized as a 2024 Military Friendly Employer by Viqtory, the publisher of G.I. Jobs. This designation reflects the company’s commitment to hiring and supporting active-duty and veteran employees.\nResponsibilities\nThe primary responsibility of this HR Assistant position is to execute ALL data entry activities within the Ultimate Kronos Group (UKG) HRIS system based on information and approvals provided by HR leadership. This is a data entry-focused role responsible for accurately entering approved employee records, updates, and transactions into UKG. The HR Assistant also collaborates with the HRIS Admin Lead and HR Director to support ongoing process development, system initiatives, and special projects as the organization continues to build and optimize its HR operations.\nKEY RESPONSIBILITIES\nExecute all data entry functions within UKG based on approvals and direction from HR leadership, including:\nEmployee onboarding entries - new hire information setup in UKG upon hire approval\nEmployee offboarding entries - termination and exit data entry in UKG\nLocation updates - recording employee location, office, or work site changes\nSupervisor updates - changes to reporting structure and manager assignments\nContract updates - employment status changes, contract modifications, and employment type updates\nTermination entries - recording all separation data in UKG in accordance with leadership direction\nMaintain 100% accuracy in all data entry to ensure system integrity, compliance with labor laws, and data reliability. This is critical to the organization's HR operations.\nPerform regular data quality audits and reconciliations to identify and immediately correct any discrepancies or errors\nTroubleshoot data entry issues and communicate proactively with the HRIS Admin Lead and HR Director regarding any problems or questions\nRemain cognizant of organizational timelines and ensure timely entry of critical employee data and transitions\nADDITIONAL RESPONSIBILITIES\nProcess Development & HR Initiatives (As Assigned). As the organization continues to develop and optimize its HR processes and systems, this position plays an important role in supporting those initiatives. Responsibilities include:\nCollaborate with the HRIS Admin Lead and HR Director on process development, system optimization, and ongoing UKG build-out activities\nParticipate in identifying process improvements and providing feedback on system workflows based on day-to-day data entry experience\nSupport HR Director on special projects, policy rollouts, process improvements, and organizational HR initiatives\nAssist with documentation, employee communications, and training materials for new processes and policy implementations\nProvide administrative support including scheduling, data gathering, and documentation compilation as needed\nRespond to inquiries and provide support regarding employee data entry processes and UKG system questions\nMaintain confidentiality of sensitive HR information and comply with all privacy regulations\nQualifications\nREQUIRED QUALIFICATIONS & EXPERIENCE\nHigh school diploma or equivalent; associate's degree in HR, business, or related field preferred\n2+ years of HR data entry or administrative experience\nExperience with HRIS systems, particularly UKG (Ultimate Kronos Group) or similar platforms is highly preferred\nProven strong data entry skills with demonstrated high accuracy and attention to detail\nProficiency with Microsoft Office Suite (Excel, Word, Outlook)\nKnowledge of HR processes, employee lifecycle events, and HR compliance standards is a plus\nKEY SKILLS & COMPETENCIES\nTechnical Skills:\nProficiency in HRIS/payroll systems (UKG experience required or strong willingness to quickly learn)\nAdvanced Excel skills (VLOOKUP, pivot tables, formulas, data validation)\nDatabase entry and management\nComfortable learning and navigating new software systems quickly\nProfessional Competencies:\nMeticulous attention to detail - accuracy is essential in this role\nAdaptable and flexible with ability to quickly adjust to changing processes and priorities\nQuick thinking and problem-solver - able to identify solutions and think on feet\nStrong organizational skills with ability to track and manage multiple data entry projects and employee transitions\nAbility to manage multiple priorities and meet tight deadlines\nExcellent written and verbal communication skills\nCollaborative mindset with willingness to contribute ideas and support team initiatives\nAbility to maintain confidentiality and handle sensitive employee information\nPresent and engaged - committed to being available and attentive to organizational needs and time-sensitive employee transactions\nSelf-directed with ability to work independently and manage data entry workload in a part-time capacity\nPHYSICAL REQUIREMENTS\nAbility to sit for extended periods at a computer workstation\nAbility to use keyboard and mouse for extended periods\nAbility to read computer screens for accuracy verification\nWORK SCHEDULE & LOCATION\nThis is a part-time position (25 hours per week, no benefits) with a hybrid work arrangement structured as follows:\nIn-Office: Minimum 2 days per week at the main office location. These office days are essential for in-person collaboration with HR leadership, coordination on time-sensitive employee matters, and engagement during critical organizational needs.\n Remote: Remainder of hours (approximately 16-17 hours per week) can be worked remotely from an approved location with reliable technology and internet access.\nThe candidate must be reliable, present, and engaged during all scheduled hours, with particular attention to availability during time-sensitive employee onboarding, terminations, and organizational transitions.\nAbout Empower AI\nAll hiring and promotion decisions at Empower AI are based on merit to bring the best talent available to contribute to our firm’s overall success. It is the policy of Empower AI not to discriminate against any applicant for employment, or employee because of age, color, sex, disability, national origin, race, religion, or veteran status. Empower AI is a VEVRAA Federal Contractor.\nThe base salary range represents the anticipated low and high end of the salary range for this position. Actual salaries may vary based on various factors including but not limited to work location, skills, experience, gov con contractual requirements, and performance. The range listed is just one component of Empower AI's total compensation package for employees.\nPay Band Min\nUSD $15.00/Hr.Pay Band Max\nUSD $22.44/Hr.","description_format":"text","description_chars":7270,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":true},"security_clearance":false,"languages":[]},"benefits":["Hybrid work"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Digital Government","IT Consulting & Digital Transformation","AI Consulting & Integration"],"lifecycle":[{"event":"open","at":"2026-11-12T18:50:47Z"}],"visa":[],"liveness":{"score":90,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.903,"p_room":1,"age_days":1,"expected_fill_days":16,"reasons":["conf:3","velocity","win:early","comp:junior,brand"],"computed_at":"2026-11-14T05:58:10Z"},"pay":null,"html_url":"https://alion.io/job/empower-ai-hr-assistant","json_url":"https://alion.io/job/empower-ai-hr-assistant.json","meta":{"generated_at":"2026-11-15T03:27:32Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":6490,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-16T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":21818},"rest":"https://alion.io/mcp/rest/get_company?id=21818"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fempower-ai-hr-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"free","price":{"credits":0,"usd":0},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fempower-ai-hr-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fempower-ai-hr-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/empower-ai-hr-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fempower-ai-hr-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":4188264}},{"tool":"search_jobs","arguments":{"company":"empower.ai","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":4188264},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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