{"id":2440289,"url":"https://alion.io/job/emvco-llc-administrative-assistant-iii","title":"Administrative Assistant III","company":{"id":1895440,"name":"First Hawaiian Bank","domain":"fhb.com","url":"https://alion.io/company/fhb-com","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Oracle","truth_index":{"grade":"A","score":95,"open_postings":12,"ghost_share":0,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":112,"computed_at":"2026-10-25T05:49:26Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Honolulu, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":21,"max":29,"currency":"USD","period":"hour","gross":null,"usd_annual":58000},"salary_estimate":null,"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-09-03T03:07:26Z","employer_posted_date":"2026-09-03","last_verified_at":"2026-10-25T15:38:21Z","board_verified":true,"closed_at":null,"days_open":52,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":52},"description":"The Administrative Assistant III role is an exciting opportunity to join the Controller's Division at First Hawaiian Bank. In this position, you will be responsible for providing administrative and technical support, ensuring the smooth operation of the division. Your key duties will involve managing invoices, coordinating meetings, and assisting with audit and examination logistics. Additionally, you will play a crucial role in coordinating the Bank's travel program, acting as the primary contact for travel agencies and vendors, and negotiating discounts. With a focus on organization, communication, and attention to detail, this role offers a chance to make a real impact within the Bank.\nCompensation:\nThe pay range for the role is $21.50 - $29.50/hour; commensurate with experience\nWork Schedule:\nMonday - Friday 8:00AM - 5:00PM (hours may vary)\nResponsible for administrative tasks to support the Controller’s division\nReceives and processes invoices for payment.\nCoordinates meetings.\nAssists with logistics related to quarterly/annual audits and examinations (reserving conference rooms, scheduling meetings, maintaining/updating calendars) \nComplete and process necessary reports & documents related to division personnel (new hires, transfers, terminations). \nAssist all divisional departments with miscellaneous administrative tasks. \nAssist in preparing reports to satisfy compliance requirements related to the division (IT/Network validations, disaster recovery, evacuation plans) \nCoordinates the Bank’s travel program\nAssists departments and respective administrative assistants in booking bank-related travel.\nPrimary contact with travel agencies and travel vendors (hotel, car, airlines).Negotiates group and volume discounts where available.\nReviews and maintains the Bank’s travel policy and guidelines.\nOther duties include:\nPerforming other administrative duties as assigned, including being familiar with managers' projects, programs and processes to relay information or provide materials in the absence of the manager.\nAssisting with coordinating division functions (holiday parties, birthday/anniversary celebrations, etc).\n Associate's degree in a business-related field or a minimum of 2 years of administrative/office experience.\n Bachelor's degree in business administration or equivalent work experience is preferred.\n 2 years of experience in an administrative/office environment is required.\n Highly motivated, organized, and results-oriented with excellent communication skills.\n Ability to manage multiple tasks and projects with attention to detail and meet deadlines.\n Proficient in Microsoft Suite applications and presentation creation tools.\n Strong interpersonal skills to interact effectively with employees, customers, and vendors.\n Ability to work independently and take personal ownership of outcomes.\n Familiarity with office equipment and a willingness to adapt to new technologies.\n A positive and collaborative attitude, contributing to a productive work environment.","description_format":"text","description_chars":3022,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"associate","optional":true},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Financial Services","Commercial & Retail Banks"],"lifecycle":[{"event":"open","at":"2026-10-13T11:53:53Z"}],"visa":[],"liveness":{"score":76,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.846,"p_room":0.9,"age_days":52,"expected_fill_days":112,"reasons":["conf:8","win:mid"],"computed_at":"2026-10-25T05:49:26Z"},"pay":{"stated_usd_annual":58000,"is_top_pay":false},"html_url":"https://alion.io/job/emvco-llc-administrative-assistant-iii","json_url":"https://alion.io/job/emvco-llc-administrative-assistant-iii.json","meta":{"generated_at":"2026-10-26T01:06:57Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per 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