{"id":1065121,"url":"https://alion.io/job/ena-manager-executive-support","title":"Manager, Executive Support","company":{"id":45267,"name":"ENA","domain":"ena.org","url":"https://alion.io/company/ena","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"ADP","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Schaumburg, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":100000,"max":120000,"currency":"USD","period":"year","gross":null,"usd_annual":120000},"salary_estimate":null,"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-09-17T13:35:00Z","employer_posted_date":"2026-09-17","last_verified_at":"2026-11-15T16:07:07Z","board_verified":true,"closed_at":null,"days_open":59,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":59},"description":"MISSION\nJoin us in shaping the future of emergency nursing! We are dedicated to our mission of advancing excellence and innovation through research, education, resources, advocacy, and collaboration. Our vision is a world where every emergency nurse is empowered and supported to deliver the highest quality patient care. If you're passionate about making a difference, growing professionally, and being part of a dynamic, supportive team, we invite you to join us in this exciting journey of care and progress.\nHYBRID SCHEDULE\nENA offers a flexible hybrid work schedule that allows employees the opportunity to work from the office two days a week and at home three days a week. We are headquartered in Schaumburg, Illinois.\nGENERAL SUMMARY\nThe Manager, Executive Support provides high-level administrative, operational, and strategic support to the ENA President and Chief Executive Officer and serves as a key organizational partner in advancing executive priorities. The role leads executive support operations, coordinates high-visibility projects and initiatives, and facilitates effective communication and collaboration across the organization. The Manager oversees a team of executive support professionals, providing leadership and guidance on critical initiatives and day-to-day executive support. The role also partners with organizational leaders to oversee key cross-functional processes, including liaison coordination, contract management, and legal review, with a focus on alignment, consistency, efficiency, and timely execution.\nESSENTIAL DUTIES AND RESPONSIBILITIES\nProvides high level executive support to the Chief Executive Officer and ENA President, including but not limited to proactive calendar management, meeting coordination, travel logistics and special projects. \nManages and advises the Executive Support team to ensure the effective exchange of information between the Senior Leadership Team and Chief Executive Officer and cross-divisional administrative support amongst Directors and the Executive Support Team. \nCoordinates the development and execution of agendas and schedules for the Chief Executive Officer’s meetings, Leadership Team and other association-wide meetings. This includes timely agenda preparation, tracking and routing of action logs and ensuring successful cross-functional execution. \nPartners with Governance team to ensure the successful execution of initiatives related to governance during peak periods of activity, such as annual conference, board or foundation meetings or election support. \nPartners with the Director, Partner Engagement to support the organization’s liaison process by facilitating requests for approval, coordinating cross-functional collaboration, and ensuring timely and effective execution.\nPartners with the members of the Operations Division to oversee and optimize the organization’s contract process, ensuring consistent approaches, timely annual updates, effective monitoring, and streamlined processes and efficiencies.\nManages the legal review request process, partnering with staff and ENA’s legal counsel to effectively triage and streamline requests, ensure appropriate matters are routed for legal review, and facilitate timely follow-up and resolution.\nMaintains organizational budgets and expense reports within Concur, ensuring that statement cycles are met. \nDevelops and maintains effective administrative processes, procedures and systems.\nContributes to the workplace culture that is consistent with the association’s culture statement and emphasizes the mission, vision and values of the organization.\nEmpowers employees to take responsibility for their jobs and goals. Delegates responsibility and expects accountability and regular feedback.\nDisplays a high level of accountability, taking responsibility for individual actions and the impact on the organization. Views oneself as a reflection of the organization by following through on commitments and accepting ownership.\nPerforms related duties as assigned or required.\nQUALIFICATIONS\nRequired:\nBachelor’s degree in business management or an equivalent of education.\n5+ years of experience in executive administration, office management, executive services, operations, or a related field.\nDemonstrated experience supporting senior executives.\nProject management experience\nDesired:\nAssociation experience \nKNOWLEDGE, SKILLS, AND ABILITIES\nExcellent demonstrated presentation and leadership skills\nExcellent collaborative communication and interpersonal skills\nExcellent writing and proofreading skills\nStrong organizational, time-management, and prioritization abilities\nAbility to exercise high level of discretion and independent judgment\nAbility to assimilate and role model the association’s collaborative culture\nAbility to prioritize multiple and varied tasks within established deadlines\nComputer proficiency in Microsoft Suite of Products \nCOMPENSATION & BENEFITS\nThis position is a salaried/exempt position. The targeted salary range is $100,000 - $120,000 annually. Compensation is determined based on a range of factors, including experience, education, certifications or specialized training, skill level and operational needs.\nENA offers a comprehensive and competitive total rewards package that pairs compensation and benefits with meaningful work in a collaborative, engaging, and flexible work environment. Total rewards include a competitive salary, generous paid time off, quality health insurance at reasonable cost, professional development opportunities, and flexible hybrid work arrangements. Additional benefits include dental/vision insurance, employer paid life and disability insurance, flexible spending accounts and 401(k) with immediate 100% vesting.\nPHYSICAL DEMANDS\nNature of work requires an ability to operate standard business office equipment. Requires ability to communicate verbally and in writing in an exchange of information; collect, compile and prepare work documents; set-up and maintain work files, participate in meetings. Use of the computer, with repetitive motion, and telephone is approximately 80%.\nWORKING CONDITIONS\nMajority of work is performed in a general office environment. 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