Intermediate Administrative Assistant

Posting End Date:

Employee Type:

Union/Non:

At Enbridge, we are committed to delivering safe, reliable energy while driving financial excellence and innovation. We are seeking an Intermediate Administrative Assistant to join our team in Fort Atkinson, Wisconsin!

In this role, you will provide comprehensive administrative and operational support to the Area Manager, Supervisors, Pipeline Services, and Technical Services teams. Working independently and managing competing priorities, you will coordinate essential business activities, support employees and leaders, and help keep the department operating efficiently.

Bring your organizational expertise, initiative, and collaborative approach to a role where your contributions will make a meaningful difference every day!

Note:

• Internal job title is Administrative Assistant II

• This position is not eligible for relocation / not eligible for international relocation.

• This position is not eligible for employment-based sponsorship now or in the future. Applicants must be legally authorized to work in the country where the position is located without requiring sponsorship from Enbridge now or in the future.

What You Will Do:

• Manage invoice coding, purchase orders, operating budget administration, work orders, expenses, travel arrangements, departmental calendars, office equipment, and supply orders.

• Prepare correspondence, presentations, meeting minutes, action-item records, reports, courier packages, filing, catering, and other administrative materials.

• Coordinate team-building activities, meetings, and large on-site or off-site departmental events.

• Support recruitment, onboarding, and offboarding activities while serving as a liaison among Human Resources, management, supervisors, employees, and contractors.

• Enter and resolve employee time coding in Workday, complete ServiceNow requests, and provide application support across systems such as ELink, SharePoint, Oracle, MarkView, and Workday.

• Administer security access through Genetec, train and orient new personnel, collaborate with regional administrative teams, and provide support during emergency response situations.

Who You Are:

• Hold a high school diploma, preferably supplemented by continuing education courses; a related certification or university degree is considered an asset.

• At least one year of responsible secretarial or administrative support experience.

• Demonstrate strong organizational and multitasking skills, with the ability to work independently, manage competing priorities, and maintain close attention to detail.

• Ability to communicate with professionalism, tact, and diplomacy and possess exceptional interpersonal, written, and verbal communication skills.

• Highly proficient in Microsoft Office and Visio; experience using Oracle Financial Applications, SharePoint, and Workday is preferred.

• Skilled with a positive, adaptable attitude, sound judgment, and a commitment to continuous learning and taking on increasingly complex responsibilities.

Working Conditions:

• Office environment.

• Limited travel (<5>

• Routine handling of sensitive or company-confidential information and documents is required.

• A high volume of work must be proactively planned and frequently re-prioritized.

• Effective and timely communication is required when managing shifting priorities and departmental needs.

Physical Requirements include but are not limited to:

Grasping, kneeling, light to moderate lifting of objects weighing up to 20 pounds, reaching above the shoulder, repetitive motion, typing, sitting, standing, meeting visual requirements such as viewing screens, detecting color coding and reading fine print, meeting hearing requirements, and sitting at a computer for extended periods.

Mental Requirements for both field and office environments include but are not limited to the ability to:

Understand, remember, and apply oral or written instructions and other information; understand complex problems and collaborate to explore alternative solutions; organize thoughts and ideas using understandable terminology; organize and prioritize short-term work schedules; make decisions that have a moderate impact on the immediate work unit and monitor impacts outside the area; understand and follow basic instructions and guidelines; complete routine forms; compose letters, outlines, memoranda, and basic reports; and communicate with individuals by telephone.

Salary:

• Ranges from $42,200 - $60,000 USD for U.S. locations based on the candidate’s experience, skills, and internal equity.

• Applicable compensation policies and guidelines apply to internal candidates.

Benefits:

• A flexible benefits program that allows each employee to select the level of coverage needed for their family in the areas of health, dental, insurance, and disability.

• A paid maternity and parental leave benefit that offers up to 20 weeks of paid leave for birth-giving parents and up to 12 weeks for other eligible parents, providing flexibility and support during this important life event.

• Valuable retirement savings plans, including a savings plan with company stock as an investment option.

• Paid time off, vacation, sick leave, paid personal days depending on location, and paid holidays.

• An Employee and Family Assistance Program.

• A Wellness Program focused on providing tools, resources, and opportunities to support employees’ physical, mental, social, and financial well-being.

• Enbridge’s FlexWork hybrid work model offers eligible employees the option to work from home on Wednesdays and Fridays, choose a compressed workweek schedule, or use flexible start and end times. Role requirements determine eligibility for each option.#LI-Hybrid

At Enbridge, we are dedicated to our core value of Inclusion. We are proud to be an Equal Opportunity Employer. We are committed to providing employment opportunities to all qualified individuals, without regard to age, race, color, national or ethnic origin, religion, sex, sexual orientation, gender identity or expression, marital status, family status, veteran status, Indigenous status, disability, or any other reason protected by federal, state, or local law. Applicants with disabilities can request accessible formats, communication supports, or other accessibility assistance by contacting [email protected].

Information For Applicants:

• Applications can be submitted via our online recruiting system only.

• We appreciate your interest in working with us; however, only those applicants selected for interviews will be contacted.

• Final candidates for this position may be required to undergo a security screening, including a criminal records check.

To learn more about us, visit www.enbridge.com