{"id":2477507,"url":"https://alion.io/job/encore-auctions-executive-assistant","title":"Executive Assistant","company":{"id":674583,"name":"Encore Auctions","domain":"encoreauctions.ca","url":"https://alion.io/company/encoreauctions","size_band":"51-200","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Rippling","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["London, Canada"],"countries":["CA"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":31000,"max_usd":50000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":176},"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-10-13T19:54:24Z","employer_posted_date":"2026-10-13","last_verified_at":"2026-10-14T17:44:15Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"We are Encore Auctions, London's largest online auction of returned items and undeliverable freight. We're also so much more...\nWe are a dynamic, high-energy group with a customer-focused attitude; all the teams work toward a common goal; to make the customer experience with Encore a memorable one!\nWe are growing and changing and with that comes opportunity! Encore Auctions is seeking to hire the best of the best; we need strong and capable associates in every department.\nAbout the Role:\nProvide executive administrative support to the CEO, including scheduling, correspondence, financial administration, project coordination, and communication with internal and external stakeholders. Support daily business operations, cross-departmental initiatives, and confidential organizational matters.\nThis role expanded during the previous employee’s tenure and will continue to evolve as the business grows. We are seeking someone who can eventually step into an Executive Business Partner role, working closely with the CEO to coordinate business priorities, drive initiatives, and support alignment across departments.\nResponsibilities:\nManage executive correspondence, scheduling, meetings, confidential documentation, and administrative priorities.\nServe as a key liaison between the CEO, leadership team, employees, external partners, and service providers.\nCoordinate company-wide initiatives, operational improvements, and special projects, ensuring effective communication and timely execution.\nSupport financial administration, including expense management, invoice review, payment coordination, and financial recordkeeping.\nWork closely with HR to ensure employee performance management, disciplinary procedures, and terminations are handled consistently and in compliance with Ontario employment standards.\nDevelop and implement internal procedures, policies, and administrative processes to improve organizational efficiency.\nSupport vendor relationships, customer escalations, contractual matters, and confidential business correspondence.\nWork collaboratively with department managers to address operational challenges, resolve issues, and support organizational objectives.\nExercise discretion and sound judgment when handling sensitive employee, financial, personal, and executive information.\nCandidate Requirements\nMinimum of three years’ experience in a similar role or in senior-level administration; five to seven years preferred.\nExcellent interpersonal skills, with an ability to work in a respectful manner with a diverse community of staff, vendors, customers and others.\nDemonstrated organizational and fine detailed skills to manage activities with a high degree of accuracy in a timely manner.\nExcellent verbal and written communication skills to handle inquiries and resolve issues in a professional and timely manner.\nAbility to work well under pressure and handle competing priorities in a fast-paced environment with frequent interruptions.\nAdvanced computer skills in Microsoft Office Suite, Google Suite, and Auction software is an asset.\nWorking Conditions: Administration activities environment, at times will require handling evenings or weekend auction elements. Safety shoes/boots are mandatory in the warehouse. Job Demand Analysis in progress.\nWhat drives success at Encore?\nConsistent attendance, reliability and a sense of maturity\nAbility to meet daily targets; you strive to be a top performer and enjoy that title\nStrong communication skills\nAbility to read and speak English well\nGreat organizational and time management skills\nAbility to multi-task in a fast-paced environment\nAvailable to work 40 hours a week as needed to meet the demands of auction management.\nThis will include working weekend or evening hours as needed. \nEncore Auctions is an equal opportunity employer and provides accommodation for job applicants in accordance with the Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA). If you are an individual with a disability and you need accommodation in order to apply for this position, please contact the Human Resources Manager.","description_format":"text","description_chars":4126,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"All levels","optional":false}]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Auctions","Marketplaces"],"lifecycle":[{"event":"open","at":"2026-10-13T21:49:05Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":32,"reasons":["conf:0","win:early"],"computed_at":"2026-10-14T06:34:16Z"},"pay":null,"html_url":"https://alion.io/job/encore-auctions-executive-assistant","json_url":"https://alion.io/job/encore-auctions-executive-assistant.json","meta":{"generated_at":"2026-10-14T17:46:51Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":22782,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-15T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":674583},"rest":"https://alion.io/mcp/rest/get_company?id=674583"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fencore-auctions-executive-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fencore-auctions-executive-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fencore-auctions-executive-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/encore-auctions-executive-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fencore-auctions-executive-assistant"}]}