{"id":759848,"url":"https://alion.io/job/endex-executive-assistant","title":"Executive Assistant","company":{"id":673798,"name":"Endex","domain":"endex.ai","url":"https://alion.io/company/endex","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Ashby","truth_index":{"grade":"C","score":63,"open_postings":13,"ghost_share":0.615,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-11-02T06:13:15Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["New York, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":43000,"max_usd":95000,"period":"year","method":"role_country_seniority_unknown","sample_n":11684},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"AI Agents","optional":true},{"name":"Notion","optional":true},{"name":"OpenAI","optional":true}],"status":"live","first_seen_at":"2026-08-02T19:39:30Z","employer_posted_date":"2026-08-02","last_verified_at":"2026-11-02T12:09:36Z","board_verified":true,"closed_at":null,"days_open":91,"trust":{"level":"ghost","repost_count":0,"flags":["stale","company_stale"],"days_open":91},"description":"Office Manager\nWho We Are\nEndex builds AI agents that handle complex, end-to-end work for the world's most demanding teams. Today we're deployed across leading financial institutions and Fortune 500 companies, embedded in the tools and workflows they rely on. We operate at the frontier of agentic knowledge work, partnering closely with top AI research labs and backed by the OpenAI Startup Fund. We're on a mission to build the most capable digital coworker in the world.\nAbout the Role\nLocation: New York City Commitment: 5 Days In-Person\nThe Executive Assistant at Endex is an operational backbone of the company. You'll work closely with the CEO and leadership team to keep the organization running smoothly - owning the systems, logistics, and coordination that allow everyone else to operate at their best. This role is ideal for someone who takes genuine pride in building structure, anticipates needs before they arise, and finds satisfaction in making a high-performing team even more effective.\nYour Key Responsibilities\nExecutive Support: Manage the CEO's calendar, coordinate meetings, and handle scheduling across internal and external stakeholders to protect time and maximize focus.\n\nOffice Management: Own the day-to-day operations of our NYC office, ensuring it's a well-run, organized, and welcoming environment for the team.\n\nInternal Systems & Organization: Design and maintain internal systems across billing, compliance, vendor management, and administrative workflows to keep the company organized and audit-ready.\n\nTeam Culture & Events: Plan and execute team outings, offsites, and company events that strengthen culture and celebrate milestones.\n\nBilling & Compliance Coordination: Track invoices, manage vendor relationships, and work with legal and finance partners to ensure operational and compliance requirements are met on time.\n\nCross-Functional Support: Partner with recruiting, marketing, and GTM functions on logistics, coordination, and operational needs as the company scales.\n\nWhat We're Looking For\nProactive Organizer: You don't wait to be asked. You identify gaps, build systems, and create the operating rhythm that keeps a fast-moving team on track.\n\nRelentlessly Resourceful: Ambiguity doesn't slow you down. You figure things out, find the right people, and get things done without a playbook.\n\nExecution-Oriented: You follow through. Tasks don't fall through the cracks on your watch, and you hold yourself to a high standard on every deliverable.\n\nStrong Communicator: You write clearly, communicate proactively, and know how to manage up, down, and across a team.\n\nLow Ego: You're confident in your abilities but focused on outcomes rather than credit. 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