Document Controller

Responsibilities:

• Establish, implement, and maintain document control systems for projects in accordance with company and client requirements.
• Manage incoming and outgoing correspondence, technical documents, engineering drawings, and records exchanged with clients, suppliers, and subcontractors.
• Register, track, distribute, and archive project documentation, ensuring proper traceability and accessibility.
• Ensure compliance with company standards, client document control procedures, established workflows, document templates, and document management tools.
• Maintain and update the Master Document Register (MDR), document transmittals, submittal logs, and correspondence registers for each project.
• Coordinate with Engineering, Procurement, QA/QC, Project Management, and other stakeholders to ensure timely document preparation, review, and submission.
• Monitor document revision status and ensure the latest approved revisions are available in project folders and internal document management systems.
• Upload, manage, and track project documentation through client portals and electronic document management systems (EDMS).
• Support the technical team in tracking Action Requests (ARs), Technical Queries (TQs), Requests for Information (RFIs), and Engineering Change Notices (ECNs).
• Prepare and circulate weekly and monthly document control reports, highlighting submission status, pending approvals, overdue documents, and outstanding actions.
• Ensure proper filing, retention, retrieval, and archiving project records in accordance with company policies, client requirements, and quality management system procedures.
• Support internal and external audits by maintaining accurate, complete, and traceable project documentation.
• Follow up with internal and external stakeholders to ensure document submissions, reviews, approvals, and responses are completed within the agreed project schedule.
• Compile and finalize project documentation packages, ensuring that the Manufacturing Record Book (MRB) and Installation, Operation and Maintenance (IOM) manuals are complete and approved, as applicable, before package shipment and final handover.
• Prepare Spare Parts Interchangeability Records (SPIR) in coordination with internal teams, clients, and suppliers.
• Coordinate departmental meetings, schedule appointments, prepare meeting agendas and minutes, and follow up on assigned actions.
• Support the Procurement and Compliance teams in material tracking activities, including monitoring purchase order documentation, supplier document submissions, and material status, in coordination with relevant stakeholders.
• Identify opportunities to improve document control processes and contribute to the development and standardization of procedures, tools, templates, and workflows.
• Coordinate with other Endress+Hauser (E+H) organizations, regional teams, project stakeholders, and business partners to ensure consistent document management and effective project execution.
• Provide general project administration support, maintain organized project records, and assist the project team in meeting documentation, quality, delivery, and handover requirements.

Qualifications:

• Bachelor's degree in business administration or a related discipline.
• Minimum 5 years of relevant experience in project document control, preferably within the Oil & Gas industry.
• Stron organizational, communication, and follow-up skills to coordinate document submissions, approvals, and revisions across multidisciplinary project teams.
• Technical Experience & Thinking Level.
• Familiarity with document requirements and specifications of Oil & Gas majors, EPC contractors, government and independant organizations and suppliers
• Experience with MS Word, MS Excel, MS Project, MS Outlook necessary, Doc Boss system will be an added advantage.

Benefits + Perks

• You will find the security of working for an international family-owned company
• You will have a wide range of training opportunities
• You will get flexible working time
• You will come across a broad range of options to balance family and working life

Contact us + Apply

If this position sounds appealing to you, we would like to hear from you. Please send your CV and state your salary expectations and earliest possible start date via our job portal at www.endress.com/career