{"id":2662276,"url":"https://alion.io/job/endresshauser-document-controller","title":"Document Controller","company":{"id":452054,"name":"Endress+Hauser","domain":"endress.com","url":"https://alion.io/company/endress-3","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"SuccessFactors","truth_index":{"grade":"A","score":86,"open_postings":4,"ghost_share":0,"stale_share":0.75,"repost_share":0,"time_to_fill_p50_days":21,"computed_at":"2026-10-16T05:45:00Z"}},"role":"Finance","role_family":"Finance","seniority":"senior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Dubai, United Arab Emirates"],"countries":["AE"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":30000,"max_usd":67000,"period":"year","method":"global_role_cell_scaled_by_country","sample_n":6601},"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Excel","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-14T00:00:00Z","employer_posted_date":"2026-10-14","last_verified_at":"2026-10-17T00:57:25Z","board_verified":true,"closed_at":null,"days_open":3,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":3},"description":"Responsibilities:\nEstablish, implement, and maintain document control systems for projects in accordance with company and client requirements.\nManage incoming and outgoing correspondence, technical documents, engineering drawings, and records exchanged with clients, suppliers, and subcontractors.\nRegister, track, distribute, and archive project documentation, ensuring proper traceability and accessibility.\nEnsure compliance with company standards, client document control procedures, established workflows, document templates, and document management tools.\nMaintain and update the Master Document Register (MDR), document transmittals, submittal logs, and correspondence registers for each project.\nCoordinate with Engineering, Procurement, QA/QC, Project Management, and other stakeholders to ensure timely document preparation, review, and submission.\nMonitor document revision status and ensure the latest approved revisions are available in project folders and internal document management systems.\nUpload, manage, and track project documentation through client portals and electronic document management systems (EDMS).\nSupport the technical team in tracking Action Requests (ARs), Technical Queries (TQs), Requests for Information (RFIs), and Engineering Change Notices (ECNs).\nPrepare and circulate weekly and monthly document control reports, highlighting submission status, pending approvals, overdue documents, and outstanding actions.\nEnsure proper filing, retention, retrieval, and archiving project records in accordance with company policies, client requirements, and quality management system procedures.\nSupport internal and external audits by maintaining accurate, complete, and traceable project documentation.\nFollow up with internal and external stakeholders to ensure document submissions, reviews, approvals, and responses are completed within the agreed project schedule.\nCompile and finalize project documentation packages, ensuring that the Manufacturing Record Book (MRB) and Installation, Operation and Maintenance (IOM) manuals are complete and approved, as applicable, before package shipment and final handover.\nPrepare Spare Parts Interchangeability Records (SPIR) in coordination with internal teams, clients, and suppliers.\nCoordinate departmental meetings, schedule appointments, prepare meeting agendas and minutes, and follow up on assigned actions.\nSupport the Procurement and Compliance teams in material tracking activities, including monitoring purchase order documentation, supplier document submissions, and material status, in coordination with relevant stakeholders.\nIdentify opportunities to improve document control processes and contribute to the development and standardization of procedures, tools, templates, and workflows.\nCoordinate with other Endress+Hauser (E+H) organizations, regional teams, project stakeholders, and business partners to ensure consistent document management and effective project execution.\nProvide general project administration support, maintain organized project records, and assist the project team in meeting documentation, quality, delivery, and handover requirements.\nQualifications:\nBachelor's degree in business administration or a related discipline.\nMinimum 5 years of relevant experience in project document control, preferably within the Oil & Gas industry.\nStron organizational, communication, and follow-up skills to coordinate document submissions, approvals, and revisions across multidisciplinary project teams.\nTechnical Experience & Thinking Level.\nFamiliarity with document requirements and specifications of Oil & Gas majors, EPC contractors, government and independant organizations and suppliers\nExperience with MS Word, MS Excel, MS Project, MS Outlook necessary, Doc Boss system will be an added advantage.\nBenefits + Perks\nYou will find the security of working for an international family-owned company\nYou will have a wide range of training opportunities\nYou will get flexible working time\nYou will come across a broad range of options to balance family and working life\nContact us + Apply\nIf this position sounds appealing to you, we would like to hear from you. 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