{"id":3982267,"url":"https://alion.io/job/endresshauser-executive-assistantinternal-communications-coordinator","title":"Executive Assistant/Internal Communications Coordinator","company":{"id":452054,"name":"Endress+Hauser","domain":"endress.com","url":"https://alion.io/company/endress-3","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"SuccessFactors","truth_index":{"grade":"A","score":89,"open_postings":9,"ghost_share":0,"stale_share":0.444,"repost_share":0,"time_to_fill_p50_days":29,"computed_at":"2026-11-12T10:38:37Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"board_field","remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Canada"],"countries":["CA"],"hiring_countries":["CA"],"hiring_countries_total":1,"salary":{"min":80000,"max":85000,"currency":"CAD","period":"year","gross":null,"usd_annual":60158},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-11-09T20:07:26Z","employer_posted_date":"2026-11-09","last_verified_at":"2026-11-12T02:19:05Z","board_verified":true,"closed_at":null,"days_open":2,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":2},"description":"At Endress+Hauser, progress happens by working together. As the global leader in measurement instrumentation, our ~17.000 employees shape the future in the field of process automation. Whether developing and realizing new technology as a team, collaborating to build instrumentation, or strengthening vital relationships with countless global industries, we work to create trusted relationships that help everyone thrive. As a family-owned company, we look beyond short-term moves and work to create a vision that is forward-thinking for our people, our clients, and the world at large.\nEndress+Hauser Canada was founded on May 1st, 1990. The company's main office is in Burlington, Ontario and additional offices are in Montreal, Quebec, Calgary & Edmonton, Alberta. Our Channel Partners and Authorized Service Partners provide coverage and support across Canada.\nWe are looking for an Executive Assistant/Internal Communications Coordinator to join our group. You will provide high-level administrative and organizational support to the Managing Director, enabling effective use of their time and supporting the smooth operation of the senior leadership team.\nThe role manages complex scheduling, meeting coordination, communications, travel, leadership activities and follow-up on key priorities. The Executive Assistant may also provide defined administrative support to other senior leaders where appropriate, while maintaining primary accountability for supporting the Managing Director.\nThe successful candidate is highly organized, discreet and proactive, with the judgment to anticipate needs, manage competing priorities and work effectively with employees and stakeholders at all levels of the organization.\nWhat is the role about?\nAre you highly organized? You’re the Managing Director’s right hand. From complex scheduling to meetings and travel, you keep the calendar and priorities on track.\nAre you someone people can trust? Discretion is second nature to you. You handle confidential information and leadership activities with sound judgment. \nAlways one step ahead? You anticipate needs, follow up on key priorities, and work well with people at all levels, including other senior leaders you support. \nCan you turn strategy into a clear message? You help leaders communicate what matters, why it matters and what employees need to know or do. \nAs our Executive Assistant, you’re not just behind the scenes. You’re a trusted partner to the Managing Director, keeping the leadership team organized, focused, and moving forward!\nWhich tasks will you perform?\nManaging Director Support\nManage the Managing Director's calendar, including scheduling, prioritizing meetings and resolving competing demands. \nCoordinate internal and external meetings, appointments and business activities, including any domestic and international travel, accommodations and itineraries and manage related expenses. \nPrepare meeting materials, presentations, correspondence and other documents as required. \nLead the internal communication strategy, including key messages, channels and timing, and write and coordinate internal communications on behalf of the Managing Director and leadership team. \nDraft and schedule LinkedIn posts and other external communications for the Managing Director, in line with company messaging. \nAnticipate upcoming requirements, deadlines and commitments and proactively ensure the Managing Director is prepared. \nManage confidential and sensitive information with appropriate discretion. \nAct as a key point of coordination between the Managing Director and internal and external stakeholders. \nInternal Communications\nDevelop and maintain an annual internal communications plan and editorial calendar aligned with Canadian business priorities, leadership activities and Group initiatives. \nAdvise the Managing Director and leadership team on key messages, audiences, channels, timing and sequencing for employee communications. \nDraft, edit, coordinate and publish communications on behalf of the Managing Director and leadership team, including announcements, leadership updates, organizational changes, talking points, FAQs and employee messages. \nAdminister selected SharePoint and intranet spaces, curate and edit content, maintain publishing standards and ensure information remains current and easy to find. \nCoordinate communications for town halls, leadership meetings, employee events and change initiatives, including invitations, agendas, presentation support, follow-up summaries and recordings or materials where appropriate. \nPartner with Human Resources, Marketing, business leaders and global Corporate Communications to ensure messages are accurate, consistent with the Endress+Hauser brand and appropriately adapted for the Canadian organization. \nMaintain a practical channel mix across email, Teams, SharePoint/intranet, digital signage and in-person forums, selecting the right channel for the audience and message. \nSupport two-way employee communication by coordinating feedback opportunities, questions, pulse checks and follow-up, and summarize insights for leadership. \nMonitor basic communication effectiveness, such as reach, engagement, attendance and employee feedback, and recommend improvements. \nSupport sensitive or time-critical communications with discretion, clear approval workflows and version control. \nDraft and schedule LinkedIn posts and selected external communications for the Managing Director in line with company messaging and approval requirements. \nLeadership Team Support\nCoordinate leadership team meetings, including agendas, materials, logistics and meeting schedules. \nCapture decisions, commitments and action items where required and support appropriate follow-up. \nCoordinate recurring leadership activities, planning sessions, workshops and company meetings. \nMaintain key leadership calendars, schedules and documentation. \nSupport effective information flow between the Managing Director and members of the senior leadership team. \nSupport to Other Senior Leaders\nProvide select administrative support to other senior leaders based on agreed business priorities and capacity. \nAssist with scheduling, travel, meetings or special projects where coordinated executive-level support adds value. \nProvide temporary or project-based administrative support during significant organizational initiatives or events. \nMeetings, Events & Governance\nCoordinate leadership meetings, employee meetings, management events, visits and other executive-level activities. \nArrange logistics for executive visitors and meetings with customers, partners and other external stakeholders. \nMaintain appropriate executive records, documents and meeting materials. \nSupport preparation for company governance and business planning activities as required. \nOffice & Administrative Coordination\nIdentify opportunities to simplify and improve executive administrative processes.\nMaintain organized electronic records and information for the Managing Director's office. \nCoordinate with internal departments and external suppliers on executive administration requirements. \nProvide administrative support for special projects and company initiatives as assigned. \nWhat do we expect from you?\nPost-secondary education in Business Administration, Office Administration or a related field, or equivalent combination of education and experience. \n5+ years of progressively responsible administrative experience, preferably supporting senior executives. \nDemonstrated experience managing complex calendars, travel and executive-level meetings. \nAdvanced proficiency with Microsoft 365, particularly Outlook, Teams, Word, Excel and PowerPoint, AI fluency. \nStrong written and verbal communication skills. \nExcellent organizational skills and attention to detail. \nAbility to manage multiple priorities and changing requirements in a fast-paced environment. \nDemonstrated discretion in handling confidential and sensitive information. \nProfessional judgment and ability to interact confidently with senior leaders, employees, customers and external stakeholders. \nExperience in internal communications and social media content (such as LinkedIn), with strong writing skills and the judgment to communicate on behalf of senior leaders \nWhat can you expect from us?\nWe are a family-owned, highly committed company with a sustainable vision. \nWe promote lifelong learning with versatile training and further education opportunities, internal knowledge transfer and e-learning. \nWe prioritize Work-Life Balance, offering flexible working hours and hybrid remote work opportunities to support our employees in maintaining a healthy balance. \nWe are committed to Eco-Friendly Initiatives, actively participating in EcoVadis to promote sustainable and responsible business practices. \nWe provide On-Site Amenities such as our fitness centre, multi faith room and wellness room. \nWe ensure our employees work in State-of-the-Art Facilities equipped with ergonomic workstations to enhance productivity and comfort. \nWe prioritize Employee Well-Being by offering a comprehensive company pension scheme and access to health offers that support our employees' overall wellness. \nWe encourage Continuous Learning through language courses offered to our employees, promoting personal and professional development within our organization. \nHow do you apply?\nTo apply we kindly ask you to upload your documents on our career page. Applications sent to us by E-Mail cannot be considered due to Data Privacy Considerations.\nAgencies, HR service providers, or similar entities are kindly requested to refrain from unsolicited submission of profiles and inquiries regarding potential collaboration. Any unsolicited applications will be disregarded and deleted without further consideration. We appreciate your understanding.\nEndress+Hauser Canada is an Equal Opportunity Employer and does not allow discrimination or harassment of any kind. All applicants and employees will be considered without attention to race, creed, ethnic origin, sex, age, sexual orientation, disability, family status or any other status protected in Canada. Decisions will be made based on business needs and qualifications for the role. If you require reasonable accommodations during the interview process, please let us know.\nEndress+Hauser Canada does not use AI to screen, assess or select candidates however please note that our recruitment partner Hays Canada may use AI to screen, assess or select candidates for the position.\nThis posting is for an existing vacancy.\nSalary Range: $80,000 - $85,000 CAD annually","description_format":"text","description_chars":10633,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Continuous learning","Flexible schedule","Professional development"],"hiring_locations":[{"name":"Canada","iso":"CA","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Sensors & Transducers","Industrial Automation"],"lifecycle":[{"event":"open","at":"2026-11-09T20:07:26Z"}],"visa":[],"liveness":{"score":90,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.903,"p_room":1,"age_days":2,"expected_fill_days":29,"reasons":["conf:8","velocity","win:early","comp:brand"],"computed_at":"2026-11-12T10:38:37Z"},"pay":{"stated_usd_annual":60158,"is_top_pay":false},"html_url":"https://alion.io/job/endresshauser-executive-assistantinternal-communications-coordinator","json_url":"https://alion.io/job/endresshauser-executive-assistantinternal-communications-coordinator.json","meta":{"generated_at":"2026-11-12T12:08:39Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":24978,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-13T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":452054},"rest":"https://alion.io/mcp/rest/get_company?id=452054"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fendresshauser-executive-assistantinternal-communications-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":2,"usd":0.2},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fendresshauser-executive-assistantinternal-communications-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fendresshauser-executive-assistantinternal-communications-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/endresshauser-executive-assistantinternal-communications-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fendresshauser-executive-assistantinternal-communications-coordinator"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3982267}},{"tool":"search_jobs","arguments":{"company":"endress.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3982267},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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