{"id":3890985,"url":"https://alion.io/job/enersys-executive-assistant","title":"Executive Assistant","company":{"id":1928995,"name":"EnerSys","domain":"enersys.com","url":"https://alion.io/company/enersys-com","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"SuccessFactors","truth_index":{"grade":"A","score":100,"open_postings":5,"ghost_share":0,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":21,"computed_at":"2026-11-07T05:47:08Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Reading, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-11-06T21:15:58Z","employer_posted_date":"2026-11-06","last_verified_at":"2026-11-07T12:18:57Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"EnerSys is a global leader in stored energy solutions helping industrial, infrastructure and defense customers address critical power and operational needs. The company delivers integrated solutions that combine energy storage technologies, power electronics, software-enabled intelligence, technical expertise and comprehensive global customer support. EnerSys supports customers across communications networks, data centers, energy infrastructure, material handling, transportation, aerospace and defense - including applications where power continuity is essential. Serving customers in more than 100 countries, EnerSys helps organizations manage energy more reliably, efficiently and intelligently in complex operating environments where uptime, safety and resilience matter.\nSupporting Critical Operations Through Three Specialized Business Platforms:\n Network & Infrastructure Solutions (NIS) - Powering the connected world with trusted reserve power and critical infrastructure solutions.\n Industrial Mobility Solutions (IMS) - Powering industrial vehicles and equipment that keep essential goods and industries moving around the world.\n Precision Power Solutions (PPS) - Powering advanced, reliable, high-performance solutions for defense, aerospace, and specialized applications.\nJob Purpose\nThe Executive Assistant to the Chief Digital, AI and Information Officer provides organized, responsive, and confidential administrative support to the Chief Digital, AI and Information Officer and, as assigned, members of the Digital, AI, and Information Technology organization. This entry-level role supports calendar coordination, travel arrangements, expense reporting, meeting preparation, communications, events, and routine operational activities. The position is well suited for an early-career professional who is dependable, eager to learn, comfortable with technology, and able to manage multiple priorities with professionalism and attention to detail in a fast-paced, global environment.\nEssential Duties and Responsibilities\nExecutive Support & Coordination\nProvide daily administrative support to the Chief Digital, AI and Information Officer and selected leaders, anticipating routine needs and priorities.\nCoordinate priorities, reminders, communications, and follow-up activities, escalating sensitive or complex matters as appropriate.\nCalendar & Meeting Management\nManage calendars and schedule internal and external meetings, resolving conflicts and coordinating priorities.\nPrepare meetings by confirming attendees, agendas, materials, technology, timing, and locations.\nTake meeting notes and track action items as requested.\nTravel & Expense Management\nCoordinate domestic and international travel, including transportation, lodging, and itineraries.\nMonitor travel changes and provide occasional support outside regular business hours when needed.\nPrepare expense reports and support routine tracking of budgets, purchase requests, invoices, and forecasts.\nDigital, AI & Technology Coordination\nCoordinate meetings and activities supporting digital, AI, cybersecurity, data, and IT initiatives.\nPrepare, format, proofread, and organize materials for leadership meetings and technology governance forums.\nProfessionally engage with employees, executives, vendors, consultants, and external partners.\nProject & Program Support\nProvide administrative and coordination support for digital, AI, data, cybersecurity, and IT projects.\nMaintain project schedules, action logs, milestones, deliverables, dashboards, and status reports.\nFollow up on action items and communicate updates to stakeholders.\nEvent & Department Support\nCoordinate town halls, team meetings, training sessions, employee events, and executive visits.\nManage logistics including rooms, catering, travel, meeting technology, and virtual access.\nSupport recognition, volunteer, and employee learning activities.\nOnboarding & Administrative Support\nCoordinate onboarding, including meetings, equipment, system access, calendars, and orientation resources.\nBuild effective working relationships with administrative professionals and teams across the organization.\nPrepare correspondence, spreadsheets, presentations, agendas, and meeting materials.\nMaintain electronic files, distribution lists, shared resources, supplies, and administrative records.\nUse approved AI and digital tools to improve productivity, organization, and administrative workflows.\nQualifications\nRequired\n1-2 years of administrative, office coordination, customer service, internship, or related experience; relevant education may substitute for experience.\nExperience coordinating calendars, meetings, travel, events, or expenses preferred.\nStrong organizational skills with the ability to track action items and meet deadlines.\nProficiency in Microsoft Outlook, Word, PowerPoint, and Excel, with willingness to develop advanced skills.\nStrong written and verbal communication skills with the ability to interact professionally at all levels.\nPreferred\nExperience supporting technology, digital, data, cybersecurity, AI, or IT teams.\nFamiliarity with collaboration tools, spreadsheets, purchasing, or basic reporting.\nAssociate’s or bachelor’s degree in business, communications, technology, or related field.\nInterest in AI, digital tools, emerging technology, and responsible automation.\nEvent coordination, project support, or administrative internship experience.\nAdditional Expectations\nDemonstrate professionalism, accountability, discretion, and flexibility.\nMaintain confidentiality and follow EnerSys information security standards and company values.\nContinuously improve administrative processes, tools, and ways of working.\nServe as a positive representative of the Digital, AI, and Information Technology organization.\nTravel Required: Occasional, based on business needs.\nGeneral Job Requirements\nThis position will work in an office setting, expect minimal physical demands.\nEnerSys provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.\nKnow Your Rights\nKnow Your Rights (Spanish)","description_format":"text","description_chars":6392,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Energy Storage","Information Security","Power Supplies & Power Electronics"],"lifecycle":[{"event":"open","at":"2026-11-06T21:15:58Z"}],"visa":[{"country":"US","licensed_sponsor":true,"adverts_offering_sponsorship_24m":0,"sanctioned_now":false,"evidence":"green card filings: 1","filings_12m":0,"filings_prev_12m":1,"green_card_filings_12m":1,"median_offered_wage_usd":92500,"route":null,"cap_exempt":false,"checked_at":"2026-11-07T07:57:00+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)","US Department of Labor: PERM disclosure data (green 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