{"id":873960,"url":"https://alion.io/job/engagesq-sales-administrator","title":"Sales Administrator","company":{"id":697931,"name":"Engage Squared","domain":"engagesq.com","url":"https://alion.io/company/engagesq","size_band":"51-200","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Breezy","truth_index":{"grade":"A","score":90,"open_postings":5,"ghost_share":0,"stale_share":0.4,"repost_share":0,"time_to_fill_p50_days":36,"computed_at":"2026-11-09T06:03:00Z"}},"role":"Enterprise Apps","role_family":"Enterprise Apps","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Sydney, Australia"],"countries":["AU"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Copilot","optional":false},{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-08-26T08:46:31Z","employer_posted_date":"2026-10-16","last_verified_at":"2026-11-09T12:09:20Z","board_verified":true,"closed_at":null,"days_open":75,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":75},"description":"Help our customers get the most out of Microsoft 365!\nDo you love to help people solve problems? To make sure that critical business tools run smoothly? To proactively engage with clients, and help them to understand how they can work more productively with technology? To shape the roadmap for tech within large organisations?\nOur managed services team help the biggest organisations in our region to get the most out of the latest Microsoft modern work technologies. We support clients using Microsoft Viva, Office 365, SharePoint Online, Teams, Power Platform and Copilot - with a range of reactive and proactive support offerings.\nOur team work hand in hand with our experienced consultants and our talented team of developers in Australia, NZ, Japan and SE Asia to fix problems, improve resiliency, deliver training, provide advice, and build solutions.\nEngage Squared is an award-winning, fast-growing company that believes in great workplace culture and investing in our people. We hire great people, work on interesting projects with amazing customers, and invest in our team; and we've just been named Microsoft's global Partner of the Year for Employee Experience (and their Australian Partner of the Year last year), and one of the best places to work in the Australian tech industry in the Australian Financial Review's BOSS Best Places to Work list.\nAs a Microsoft Specialist Solutions Partner, we specialise in creating modern workplaces with Microsoft technologies; helping organisations to work better, together, faster. Our vision is to create a world where every employee has access to the tools, knowledge, and information that they need to enjoy work. Using modern work technologies, we can free employees from the friction of inefficient business processes, and fill gaps in knowledge or support from their team, leaders, and leadership, so that they are empowered to be productive.\nWe have offices across Australia, NZ, Japan, and Indonesia. This role is open to anyone located in the Sydney\nWe pride ourselves on being a fun, innovative and collaborative organisation that practices what we preach and delivers great customer results.\nWhat you'll do\nAs the Sales Administrator, your role will be to provide administrative and operational support to the sales team, ensuring a seamless sales process from lead generation through to contract execution. This role is responsible for managing sales documentation, maintaining Hubspot, coordinating RFQ proposals and SOW's, supporting reporting activities for Microsoft funded engagements, and helping drive an exceptional client experience.\nYou will be highly organised, detail-oriented, proactive, and enjoys working in a fast-paced, customer-focused environment.\nA typical day will look like:\nProvide day-to-day administrative support to the sales team.\nAssist with preparing proposals, quotes, statements of work, and sales presentations.\nCoordinate document reviews, approvals, and client signatures.\nSupport the sales pipeline by tracking opportunities and following up on action items.\nAssist in preparing customer RFQ's, SOW contracts and commercial documentation\nEnsure the approvals and coordinate internal reviews with sales and delivery teams.\nTrack response returns, initiation and execution\nProduce weekly and monthly sales activity reports.\nSupport forecasting and pipeline reporting processes.\nPrepare meeting agendas, notes, and action items.\nWhat you’ll bring\n2-4 year experience in a Sales Administrator, Sales Operations, Sales Coordinator role.\nExcellent organisational and time-management skills.\nStrong attention to detail and accuracy.\nProficiency in Microsoft Office 365, including Excel, Word, PowerPoint, and Outlook.\nExperience using CRM platforms such as Dynamics 365, Salesforce, HubSpot, or similar.\nStrong written and verbal communication skills.\nAbility to manage multiple priorities and meet deadlines.\nDesirable\nExperience in IT, technology, consulting, or professional services environments.\nKnowledge of contract administration and proposal coordination.\nExperience with Microsoft Dynamics 365 Sales.\nUnderstanding of sales operations and reporting processes.\nWe value inclusivity and diversity at Engage Squared. Research shows candidates from neurodiverse and underrepresented backgrounds often only apply for roles if they meet all the criteria. \nWe like to make our hiring decisions based on a combination of aptitude and passion, not just experience, so if you’re keen to apply and need reasonable adjustments please let us know. 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