{"id":2780682,"url":"https://alion.io/job/enigma-tech-executive-assistant-to-ceo","title":"Executive Assistant to CEO","company":{"id":4442666,"name":"Enigma Tech","domain":"enigma-tech.io","url":"https://alion.io/company/enigma-tech","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Keka","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Panaji, India"],"countries":["IN"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":5000,"max_usd":8000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":23},"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"ClickUp","optional":false},{"name":"Google Calendar","optional":false},{"name":"Notion","optional":false},{"name":"Outlook","optional":false},{"name":"Trello","optional":false}],"status":"live","first_seen_at":"2026-08-13T11:40:17Z","employer_posted_date":"2026-08-13","last_verified_at":"2026-10-20T08:31:53Z","board_verified":true,"closed_at":null,"days_open":67,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":67},"description":"Job Overview\nThe Personal Assistant (PA) will support the Chief Executive Officer (CEO) by managing the CEO’s schedule, handling communication, helping with important meetings, and supporting both internal work and external clients. You must be organized, detail-focused, and comfortable working in a fast-moving technical and strategic environment.\nPosition: Personal Assistant\nJob Timings: 1:30 PM - 10:30 PM (Afternoon Shift)\nLocation: Goa\nExperience: 2-4 Years\nNumber of Openings: 1\nJob Location: Verna, Goa\nSalary: Best in industry\nNotice Period: Immediate Joiners Will Be Preferred\nIndustry: Engineering Research and Development / Technology\nWorking Hours: 1:30 PM to 10:30 PM IST\nROLES AND RESPONSIBILITIES\nManage the CEO’s Calendar and Meetings\nKeep the CEO’s calendar organized and free from conflicts.\nPlan and prioritize daily, weekly, and monthly schedules.\nBlock time for focused work, strategic thinking, and key meetings.\nSchedule internal team meetings, client calls, and investor discussions.\nMake sure the CEO has meeting agendas and background documents in advance.\nSend reminders and follow-ups for important appointments.\nCommunicate and Coordinate with Clients and External Partners\nArrange all client meetings, technical reviews, and partner discussions.\nMaintain a tracker for client tasks, deadlines, and project follow-ups.\nWrite and send emails, reports, and presentation slides professionally.\nSet up logistics for visits - book flights, hotels, prepare itineraries, and meeting setups.\nSupport cross-time zone scheduling for international clients (United Kingdom, India, Europe).\nDocument Management and Project Assistance\nHelp prepare and proofread documents such as NDAs, MoUs, project charters, grant applications, and investor reports.\nMaintain organized digital folders with proper file naming and version control.\nTrack the status of research project proposals, funding submissions, and commercial deals.\nEnsure all project documentation is up to date and shared with the right people.\nInternal Support to the CEO\nAct as a bridge between the CEO and department heads (technical, finance, human resources, legal, and operations).\nRegularly collect and report updates on project goals, timelines, and action points that need CEO input.\nHelp manage task tracking tools and project dashboards using software like ClickUp, Notion, or Trello.\nEnsure that internal workflows are moving smoothly and deadlines are met.\nConfidential and Strategic Support\nHandle sensitive and confidential information with complete trust and care.\nAssist with preparing documents and presentations for board meetings and investor briefings.\nSupport data collection and preparation during external due diligence or audits.\nWrite clear summaries after important meetings - listing key decisions and next steps.\nREQUIRED SKILLS & QUALITIES\nExcellent written and spoken English - especially for writing formal emails, reports, and presentations.\nStrong scheduling and time management skills - using tools like Google Calendar and Microsoft Outlook\nAttention to detail - especially when reviewing documents or handling multiple deadlines.\nGood organization skills - keeping both digital and physical files neat and easy to access.\nAble to work in a technical and research-based environment - experience in engineering or technology is helpful.\nProfessional behaviour - able to represent the CEO and the company with politeness and clarity.\nProactive attitude - take initiative without being told every step.\nConfidentiality - must protect sensitive information at all times.\nMultitasking ability - manage many small and large tasks together, without dropping anything.\nPREFERRED QUALIFICATIONS\nBachelor’s degree in Business Administration, Engineering, Communications, or a related field.\nPrior experience working with senior executives, founders, or research and development leaders.\nABOUT US\nEnigmasoft Technologies is a forward-thinking IT and engineering solutions provider. Specializing in innovative, sustainable tech, the company helps businesses optimize operations and improve efficiency through tailored solutions. With a focus on both software and hardware engineering, Enigmasoft delivers high-quality, cutting-edge products across various industries, ensuring clients achieve their goals with advanced technology. The company's commitment to R&D ensures they stay at the forefront of technological advancements, driving progress and delivering excellence globally.\nOur Culture\nWe are committed to a professional and supportive environment with a strong focus on work-life balance. Our diverse workplace fosters creativity and innovation while promoting a healthy gender balance.\nWhy you should join us\nWorking at Enigmasoft Technologies is rewarding! Join us to grow, develop, and be part of an incredible journey where you can take on roles beyond a job description.\nEMPLOYEE BENEFITS\nInsurance Benefits: Medical (Self, Spouse, and Children), Accidental Insurance\nLeave Benefits: Maternity, Paternity, Bereavement, Marriage, Sick, Casual, and Privilege Leaves\nRetirement Benefits: PF Contribution, Leave Encashment\nHOW TO APPLY\nInterested candidates can apply online at: https://enigma.keka.com/careers\nor share their profile at: \nVisit us at: www.enigma-tech.io","description_format":"text","description_chars":5297,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[{"language":"English","level":"All levels","optional":false}]},"benefits":["Accidental insurance","Dental insurance"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-17T12:45:57Z"}],"visa":[],"liveness":{"score":9,"band":"cold","label":"Long shot","p_open":1,"p_active":0.316,"p_room":0.28,"age_days":67,"expected_fill_days":20,"reasons":["conf:1","win:tail","crowd:junior"],"computed_at":"2026-10-20T05:45:00Z"},"pay":null,"html_url":"https://alion.io/job/enigma-tech-executive-assistant-to-ceo","json_url":"https://alion.io/job/enigma-tech-executive-assistant-to-ceo.json","meta":{"generated_at":"2026-10-20T09:35:58Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":10511,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-21T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":4442666},"rest":"https://alion.io/mcp/rest/get_company?id=4442666"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fenigma-tech-executive-assistant-to-ceo"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fenigma-tech-executive-assistant-to-ceo"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fenigma-tech-executive-assistant-to-ceo"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/enigma-tech-executive-assistant-to-ceo\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fenigma-tech-executive-assistant-to-ceo"}]}