{"id":1107408,"url":"https://alion.io/job/entangl-executive-assistant","title":"Executive Assistant","company":{"id":2062,"name":"Entangl","domain":"entangl.com","url":"https://alion.io/company/entangl","size_band":"51-200","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Work at a Startup","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"board_field","remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["San Francisco, United States"],"countries":["US"],"hiring_countries":["US"],"hiring_countries_total":1,"salary":{"min":90000,"max":140000,"currency":"USD","period":"year","gross":null,"usd_annual":140000},"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Zoom","optional":false}],"status":"live","first_seen_at":"2026-09-22T06:59:45Z","employer_posted_date":"2026-10-14","last_verified_at":"2026-10-18T00:50:09Z","board_verified":true,"closed_at":null,"days_open":25,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":25},"description":"We’re hiring an Executive Assistant to work directly with our CEO and keep the day-to-day running smoothly. You will own scheduling, travel, meeting preparation, and follow-ups, making sure the CEO’s time goes toward the things that matter most.\nWe want someone who notices what needs doing, takes ownership, and sees it through. You should be comfortable with changing priorities, communicate clearly, and have excellent judgment about what to handle yourself and what to escalate.\nWhat you’ll do\nOwn the CEO’s calendar. Prioritize meetings, resolve conflicts, protect focused work time, and make sure the schedule reflects the company’s priorities.\n\nManage communications. Organize the inbox, flag important messages, draft responses, and track conversations that need follow-up.\n\nKeep commitments moving. Maintain a clear record of actions, owners, and deadlines. Follow up with the right people and flag delays before they become problems.\n\nPrepare for meetings. Gather relevant context, prepare concise briefs, and make sure materials are ready. Capture decisions and next steps when needed.\n\nArrange travel. Coordinate flights, hotels, transport, and itineraries across time zones. Handle changes quickly and pay attention to the details.\n\nCoordinate logistics. Organize customer visits, interviews, team events, and other activities involving the CEO.\n\nHandle administration. Keep expenses, documents, and records organized, and treat sensitive information with discretion.\n\nImprove how we work. Build simple systems that reduce repeated work and make it easy to see what is outstanding.\n\nWhat we’re looking for\nExperience supporting a founder, executive, or senior leader in a demanding environment.\nExcellent organization and attention to detail. Names, dates, bookings, and commitments need to be correct.\nStrong written and verbal communication. You can turn a complicated situation into a clear update.\nReliable follow-through. You close tasks without needing repeated reminders.\nGood judgment, discretion, and confidence working with senior customers, investors, and colleagues.\nComfort with technology, including calendar tools, spreadsheets, and AI tools. You review your work and take responsibility for its accuracy.\nThe ability to coordinate across time zones and adapt when plans change.\n10 minute phone call\n30 minute zoom call\npaid work trial","description_format":"text","description_chars":2363,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Manufacturing & Industrial Software"],"lifecycle":[{"event":"open","at":"2026-09-22T06:59:45Z"}],"visa":[],"liveness":{"score":56,"band":"ok","label":"Likely open","p_open":1,"p_active":0.774,"p_room":0.72,"age_days":24,"expected_fill_days":41,"reasons":["conf:0","win:mid","crowd:attention"],"computed_at":"2026-10-17T05:46:00Z"},"pay":{"stated_usd_annual":140000,"is_top_pay":true},"html_url":"https://alion.io/job/entangl-executive-assistant","json_url":"https://alion.io/job/entangl-executive-assistant.json","meta":{"generated_at":"2026-10-18T02:56:44Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":4700,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-19T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2062},"rest":"https://alion.io/mcp/rest/get_company?id=2062"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fentangl-executive-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fentangl-executive-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fentangl-executive-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/entangl-executive-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fentangl-executive-assistant"}]}