{"id":2625351,"url":"https://alion.io/job/enterprise-electrical-preconstruction-administrative-specialist","title":"Preconstruction Administrative Specialist","company":{"id":4894,"name":"Enterprise Electrical","domain":"enterpriseelectrical.com","url":"https://alion.io/company/enterpriseelectrical","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workable","truth_index":{"grade":"B","score":83,"open_postings":16,"ghost_share":0,"stale_share":0.625,"repost_share":0.063,"time_to_fill_p50_days":27,"computed_at":"2026-10-23T05:54:15Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Houston, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":34000,"max_usd":75000,"period":"year","method":"role_country_seniority_unknown","sample_n":10823},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-15T14:50:53Z","employer_posted_date":"2026-10-15","last_verified_at":"2026-10-23T07:58:26Z","board_verified":true,"closed_at":null,"days_open":7,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":7},"description":"The Preconstruction Estimating Department Administrative Specialist provides administrative, document control, and bid coordination support to Enterprise Electrical’s Preconstruction and Estimating team. This role organizes project information, tracks pursuit deadlines and submission requirements, coordinates vendor and subcontractor communications, and prepares proposal materials so estimators can develop accurate bids using current and complete information. The position supports the process from receipt of a bid invitation through proposal submission, bid follow-up, and transfer of awarded-project records.\nWorking under the direction of the Preconstruction Director or Chief Estimator, this position manages multiple administrative assignments with attention to accuracy, confidentiality, and follow-through. The Administrative Specialist anticipates missing information, communicates deadline risks, and adapts quickly as priorities change in a growing electrical construction business. Estimators retain responsibility for technical scope, quantities, labor assumptions, pricing decisions, and final estimate approval.\nEssential Functions, Duties, and Responsibilities\nTasks may include, but are not limited to the following:\nMaintain the bid calendar, recording due dates, pre-bid meetings, site visits, review milestones, and customer submission requirements.\nCreate project folders and maintain consistent naming, file organization, permissions, and document version control.\nDownload, organize, and distribute drawings, specifications, addenda, bid forms, and customer instructions to the appropriate team members.\nTrack document revisions and notify estimators of new addenda, changed deadlines, or updated submission requirements.\nPrepare and distribute invitations to bid using scope information and recipient lists approved by estimators.\nMaintain vendor and subcontractor contact information, bid lists, quotation logs, and records of follow-up activity.\nFollow up on outstanding quotations and clarification requests; route technical and pricing questions to the assigned estimator.\nCompile supplier and subcontractor quotations, pricing backups, and estimator-provided takeoff records for review.\nEnter and update estimating data as directed; check entries against source documents and flag missing or inconsistent information.\nOrganize quote comparison worksheets and historical cost records without independently approving scope or pricing.\nCoordinate internal administrative deadlines and communicate missing documents or other issues that could delay bid review.\nPrepare proposals, qualifications packages, bid forms, scope letters, and presentations using approved content and templates.\nCheck submission packages for required forms, attachments, signatures, formatting, and delivery instructions before final approval.\nCoordinate approved electronic uploads, email submissions, printing, binding, and delivery; retain submission confirmations.\nTrack bid results, award status, and follow-up actions and prepare routine reports on pursuits, deadlines, and outcomes.\nSchedule meetings, prepare agendas, record requested notes, and follow up on assigned administrative action items.\nOrganize approved estimate and proposal records for project turnover and archive completed pursuit files for future reference.\nSupport department onboarding, training records, checklists, templates, special projects, and improvements to administrative processes.\nProtect confidential customer, pricing, employee, and project information and provide professional assistance to internal and external contacts.\nKnowledge, Skills and Abilities\nRequired Knowledge, Skills, and Abilities:\nKnowledge of administrative support practices, scheduling, records management, and professional business correspondence.\nUnderstanding of bid coordination and construction document workflows, including drawings, specifications, addenda, quotations, and proposal submissions.\nProficiency in Microsoft Word, Excel, Outlook, Teams, and PowerPoint for document preparation, tracking, reporting, and communication.\nAbility to maintain document version control and organize electronic files so current information is complete and readily accessible.\nAttention to detail in reviewing forms, entering data, verifying attachments, and checking submission requirements.\nAbility to prioritize competing assignments, track firm deadlines, and adapt quickly to changing department needs.\nClear written and verbal communication with estimators, vendors, subcontractors, customers, and project teams.\nAbility to identify missing information, follow up consistently, and escalate risks or technical questions to the appropriate person.\nAbility to handle confidential information with discretion and follow established access and approval procedures.\nAbility to learn estimating, digital drawing, and bid management systems; basic construction drawing familiarity is preferred.\nSupervisory Responsibilities\nNo direct supervisory responsibilities. Coordinates administrative requests and information flow across the department. Does not direct field work or approve technical estimates, pricing, or contractual commitments.\nWork Environment/Physical Demands/Position Type and Expected Work Time\nWork Environment:\nPrimarily office-based work in a collaborative, deadline-driven electrical construction environment. Regular contact with estimators, department leadership, vendors, subcontractors, and customers. Limited travel to company locations, customer offices, or jobsites may be required.\nPhysical Requirements:\nEssential functions may be performed with or without reasonable accommodation. Enterprise Electrical provides reasonable accommodations to qualified individuals in accordance with applicable requirements.\nExtended periods of computer use, sitting, or standing while preparing documents and maintaining records.\nRegular use of a keyboard, telephone, printer, scanner, and other standard office equipment.\nOccasional lifting or moving of files, proposal materials, or supplies weighing up to 25 pounds.\nOccasional travel and walking at project or customer locations; required PPE and site safety practices apply during jobsite visits.\nPosition Type:\nFull-time, non-exempt.\nTypical Schedule/Shift Details:\nTypically Monday through Friday during standard business hours. Start and end times may vary to support bid deadlines, proposal submissions, meetings, and departmental needs. Occasional early mornings, evenings, or weekends may be required with manager coordination.\nOvertime Expectations:\nOvertime may be required during peak bid periods or time-sensitive submissions and should be approved in advance according to company policy. All hours worked must be accurately recorded. Overtime is paid in accordance with applicable law and company policy.\nRequired Education and Experience\nEducation:\nHigh school diploma or equivalent required. Associate degree in business administration, construction management, or a related field preferred.\nCertifications/Licenses:\nNo professional certification or electrical license is required. Relevant training in document control, Microsoft Office, Bluebeam, or bid management systems is preferred. A valid driver’s license and acceptable driving record are required if assigned duties involve driving for company business.\nExperience Requirements:\nTwo or more years of administrative support experience preferred, ideally in construction, engineering, estimating, or another deadline-driven professional office. Experience with proposal preparation, vendor coordination, construction document control, or cost records is preferred. Electrical contractor or commercial construction experience is strongly preferred.\nEquipment or Machines Routinely Used in This Position\nComputer or laptop with Microsoft Word, Excel, Outlook, Teams, and PowerPoint.\nDigital drawing and estimating systems such as Bluebeam Revu, Trimble Accubid, LiveCount, or comparable platforms, as assigned.\nBid management platforms, online plan rooms, document management systems, and shared project folders.\nTelephone, printer, scanner, copier, and binding equipment; required PPE for jobsite visits.\nEquipment may vary based on assigned responsibilities and project requirements. Employees must follow manufacturer instructions, company policies, and applicable safety requirements.\nEnterprise Electrical’s Core Values & Purpose\nTo perform the job successfully, an individual should demonstrate the following Enterprise Electrical core values:\n\n Safety First, Safety Always (Safety)\n\n Committed to Excellence (Greatness)\n\n Plan it, Do it, Own it (Accountability)\n\n Learn it, Know it, Teach it (Mentorship)\n\n One Team, One Goal (Teamwork)\n\n Positive Attitude Required (Positivity)\nOur Core Purpose: Building Relationships to Enrich Lives","description_format":"text","description_chars":8838,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Electrical & Electronic Engineering","Construction"],"lifecycle":[{"event":"open","at":"2026-10-15T14:50:53Z"}],"visa":[],"liveness":{"score":60,"band":"ok","label":"Likely open","p_open":1,"p_active":0.598,"p_room":1,"age_days":7,"expected_fill_days":27,"reasons":["conf:5","stale_co","win:early"],"computed_at":"2026-10-23T05:54:15Z"},"pay":null,"html_url":"https://alion.io/job/enterprise-electrical-preconstruction-administrative-specialist","json_url":"https://alion.io/job/enterprise-electrical-preconstruction-administrative-specialist.json","meta":{"generated_at":"2026-10-23T10:08:04Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":15421,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-24T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":4894},"rest":"https://alion.io/mcp/rest/get_company?id=4894"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fenterprise-electrical-preconstruction-administrative-specialist"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fenterprise-electrical-preconstruction-administrative-specialist"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fenterprise-electrical-preconstruction-administrative-specialist"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/enterprise-electrical-preconstruction-administrative-specialist\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fenterprise-electrical-preconstruction-administrative-specialist"}]}