{"id":3314055,"url":"https://alion.io/job/environmental-inc-administrative-specialist","title":"Administrative Specialist","company":{"id":1769242,"name":"Environmental Inc","domain":"kslaw.com","url":"https://alion.io/company/kslaw","size_band":"11-50","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"A","score":93,"open_postings":7,"ghost_share":0,"stale_share":0.286,"repost_share":0,"time_to_fill_p50_days":52,"computed_at":"2026-10-31T05:58:55Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":61614,"max":75000,"currency":"USD","period":"year","gross":null,"usd_annual":75000},"salary_estimate":null,"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-26T00:00:00Z","employer_posted_date":"2026-10-26","last_verified_at":"2026-10-31T18:46:02Z","board_verified":true,"closed_at":null,"days_open":5,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":5},"description":"King & Spalding is a leading global law firm with a commitment to excellence, innovation, and the seamless delivery of legal services. We harness innovative technology and exceptional talent to meet the complex needs of our clients in a fast-paced and dynamic legal landscape.\nThe Administrative Specialist is responsible for providing administrative support for the day-to-day coordination and operation of the office, which encompasses the areas of Reception/Hospitality, office services, and general administrative support; and provides secondary support to other departments in the firm, including but not limited to Legal Practice Assistants and Business Development/Marketing. This position requires maintaining positive relationships with lawyers, business services professionals, clients, guests, and vendors and working as an effective team player. The highest level of confidentiality and discretion in handling firm information is required.KEY RESPONSIBILITIES:\nAnswer all incoming and internal calls. Greet, receive, and register clients and visitors.\nSchedule meetings, coordinate videoconferences, and keep track of all meetings taking place in conference center.\nPlace meal/catering orders and ensure orderly condition of conference center and reception area.\nAssign offices to visiting K&S personnel and coordinate related facilities and technical requirements.\nMaintain a log of all visitor office assignments and temporary access badge assignments.\nUpdate and maintain database for coordination of access cards. Obtain new cards and cancel existing cards when necessary.\nMaintain a constant awareness of all activities and follow office security and emergency procedures as needed.\nProvide support for special events as requested.\nMaintain firm calendar and add meetings/events as necessary.\nMonitor office, pantry, shipping, copy, and conference room supplies; maintain inventory and coordinate replenishment and storage. \nReceive, sort, distribute, and track incoming and outgoing mail, packages, courier deliveries, and overnight shipments. \nPerform regular office walkthroughs and address or escalate issues involving cleanliness, safety, equipment, furniture, and shared spaces. \nSupport print, copy, and document production projects, including preparation of large or complex binders\nServe as a point of contact for vendors and building personnel regarding routine deliveries, service visits, repairs, maintenance, and access needs. \nMember of the Crisis Management Team; responsible for maintaining Business Continuity Plan and distributing updated information.\nAssist with maintaining accurate and current records for firmwide CPR certification and AED program.\nServe as a liaison with Property Management regarding building emergency evacuation procedures and other building related items.\nAssist with other duties and special projects as needed and assigned by the Director of Administration\nAdditional duties may be assigned, and responsibilities may change based on business needs.\nQUALIFICATIONS:\nHigh school diploma or equivalent required. Bachelor’s degree preferred.\nMinimum of two years’ administrative and/or secretarial experience preferably in a law firm or professional services organization.\nMust have high level of proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).\nKnowledge of basic office procedures.\nCommunication and interpersonal skills necessary to communicate effectively with a diverse group of clients, lawyers, staff, and vendors utilizing discretion, professional courtesy, and tact.\nExcellent organizational skills necessary to prioritize effectively and meet deadlines while maintaining a strong attention to detail.\nAbility to manage multiple projects while balancing changing priorities in a fast-paced demanding environment.\nAbility to maintain composure under pressure.\nA pleasant and professional attitude coupled with excellent client service skills and a strong work ethic.\nSelf-starter with ability to work independently with little supervision. Must be comfortable with making decisions as needed.\nAbility to recognize and maintain confidential information at all times.\nMust be able to adapt to what is needed at any given time with a positive and cooperative spirit.\nOTHER:\nMust be flexible during heavy workload periods. Occasional long workdays and flexible lunch hours as necessary. Occasional weekend work required.\nThe firm offers a generous total compensation package with bonuses and raises awarded in recognition of individual merit-based performance. All full-time Business Services employees may participate in King & Spalding’s comprehensive benefit program including health and wellness plan, life and disability insurance, flexible spending accounts and a health savings account, a 401(k) plan, profit sharing plan, and a substantial Paid Time Off (PTO) program.\nPay Transparency Range:\nSilicon Valley: The anticipated full-time annualized salary range is $61,614 - $75,000.\nThe salary offer will be contingent upon various factors, including but not limited to, relevant experience, internal equity, market data, job location, and other job-related factors permitted by law.\nQualified candidates with arrest or conviction records will be considered for employment in accordance withthe following laws if applicable: City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, San Francisco Fair Chance Ordinance, the California Fair Chance Act.\nKing & Spalding LLP (K&S) is committed to providing equal employment opportunity to all applicants and employees in full compliance with all state, federal, and local laws prohibiting discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, age, disability or any other status protected by applicable law.\nWe are proud of our remarkably cohesive culture, which now encompasses more than 2,500 lawyers and business professionals worldwide. We seek to attract and develop the very best talent to work with us.","description_format":"text","description_chars":6038,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[]},"benefits":["Equity"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Artificial Intelligence","Biotechnology","Real Estate"],"lifecycle":[{"event":"open","at":"2026-10-27T04:24:33Z"}],"visa":[{"country":"US","licensed_sponsor":true,"evidence":"H-1B filings in 12 months: 1","filings_12m":1,"filings_prev_12m":2,"green_card_filings_12m":0,"median_offered_wage_usd":72500,"route":null,"cap_exempt":false,"checked_at":"2026-10-29T16:27:21+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)"],"filings_for_role_12m":0}],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":5,"expected_fill_days":52,"reasons":["conf:0","win:early","comp:junior"],"computed_at":"2026-10-31T05:58:55Z"},"pay":{"stated_usd_annual":75000,"is_top_pay":true},"html_url":"https://alion.io/job/environmental-inc-administrative-specialist","json_url":"https://alion.io/job/environmental-inc-administrative-specialist.json","meta":{"generated_at":"2026-10-31T22:38:55Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":35335,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-01T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1769242},"rest":"https://alion.io/mcp/rest/get_company?id=1769242"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fenvironmental-inc-administrative-specialist"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fenvironmental-inc-administrative-specialist"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fenvironmental-inc-administrative-specialist"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/environmental-inc-administrative-specialist\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fenvironmental-inc-administrative-specialist"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3314055}},{"tool":"search_jobs","arguments":{"company":"kslaw.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3314055},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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