{"id":4037407,"url":"https://alion.io/job/eos-office-administrator","title":"Office Administrator","company":{"id":1843760,"name":"EOS","domain":"eos.info","url":"https://alion.io/company/eos-info","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"A","score":87,"open_postings":9,"ghost_share":0,"stale_share":0.333,"repost_share":0,"time_to_fill_p50_days":77,"computed_at":"2026-11-10T06:52:35Z"}},"role":"Operations","role_family":"Operations","seniority":null,"employment_type":"part_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Novi, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-11-10T21:02:20Z","employer_posted_date":"2026-11-10","last_verified_at":"2026-11-10T21:02:20Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"Title: Office Administrator\nResponsible Manager: VP, Marketing\nLocation: Novi, MI\nFull-Time, In Office\nEOS, a global leader in industrial 3D printing, is looking for an organized, hands-on professional to help keep our Novi, Michigan, location running smoothly. This highly visible role supports office, warehouse, and shipping operations while helping create a welcoming and efficient workplace.\nThis role will support teams across the business and take ownership of day-to-day details that help the office run smoothly. The right person is comfortable following established processes, eager to learn, and confident making sound decisions within their area of responsibility.\nYour Mission\nOffice & Facility Operations\nServe as the primary point of contact for facility needs, coordinating with property management and external vendors for repairs, service requests, coffee delivery, shredding, plant care, and other workplace services.\nMaintain an organized, professional, and welcoming environment across common areas, meeting rooms, kitchens, supply areas, and employee spaces.\nManage office, kitchen, restroom, apparel, and team supply inventories, including ordering, receiving, organization, and appropriate cost awareness.\nOversee conference room readiness and booking practices, and support phone, mail, package, and visitor needs.\nWarehouse, Shipping, & Receiving\nTake ownership of the warehouse and shipping area; keeping it safe, orderly, clearly labeled, and ready to support the business.\nCoordinate incoming and outgoing shipments, deliveries, carrier pickups, package routing, and related records in accordance with established processes.\nMonitor shipping materials and warehouse supplies, replenish them before they become urgent, and help improve storage and workflow practices.\nPartner with internal teams to prioritize shipments, communicate status, and resolve routine delivery or receiving issues.\nEscalate exceptions promptly and make practical day-to-day decisions within established guidelines.\nEmployee & Visitor Experience\nCreate a warm, professional first impression by welcoming visitors, answering the main phone line, issuing badges, and helping guests navigate the office.\nCoordinate employee milestones and recognition, including birthdays, service anniversaries, recognition awards, holiday calendars, gym reimbursement tracking, and onboarding materials.\nPlan and support employee events, team-building activities, holiday celebrations, headshots, meetings, tours, and customer visits for Novi and, when needed, other locations.\nPrepare clear company announcements and invitations that keep employees informed and engaged.\nCross-Functional Business Support\nProvide responsive administrative and logistical support to teams across the organization, including meeting coordination, meals, transportation, event bookings, document handling, and special projects.\nProcess department card expenses in Concur, scan or route invoices, mail checks and documents, and maintain accurate administrative records.\nAs needed, order business cards, nameplates, apparel, employee gifts, and other materials while coordinating timelines and vendors.\nServe as a commissioned notary, or be willing to become one, to support business document needs.\nLook for practical ways to improve office processes, reduce friction, and make recurring activities easier for others.\nYour Talents\nIdeally, you have some experience in office administration, workplace operations, facilities coordination, shipping and receiving, or a related role.\nA high school diploma or equivalent is required; additional education or relevant professional training is welcome.\nStrong organization, attention to detail, and the ability to manage several priorities without losing follow-through.\nA service-minded approach paired with confidence, discretion, and sound decision-making.\n The ability to learn and follow processes, ask good questions, and take ownership once expectations are clear.\n Clear written and verbal communication skills and the ability to build positive working relationships at all levels.\nWorking knowledge of Microsoft Office applications. Experience with expense systems is helpful (training provided, as needed).\nWhite collar/gray collar: comfort working in both a professional office and warehouse/shipping environment, including receiving deliveries and handling routine materials and supplies.\nWillingness to become a commissioned notary if not already qualified.\nOur Vision\nMore than 1,000 sharp minds representing over 60 nationalities, united by one goal: accelerating the world’s transition to Responsible Manufacturing.\nFor more than 35 years, EOS has pushed the boundaries of manufacturing through industrial 3D printing. Our teams work together across the globe to challenge conventional thinking, advance what’s possible in manufacturing, and help shape the future. We’re looking for people who want to shape it with us.\nEOS welcomes individuals from all backgrounds, ensuring equal opportunities without regard to race, color, religion, national origin, gender identity, expression, sexual orientation, age, or disability. At EOS, equity and inclusion are fundamental principles, and we believe in creating a work environment that is built on empathy, respect, and fairness.\nOur Vision:\nOver 1000 sharp minds, about 60 nationalities, one goal: accelerating the world’s transition to Responsible Manufacturing.\nOur proven technology, industrial 3D printing, has been extending the boundaries of manufacturing for over 30 years.\nWe work globally networked and prefer to think outside the box - and we’re looking for people who want to shape the future with us.\nEOS welcomes individuals from all backgrounds, ensuring equal opportunities without regard to race, color, religion, national origin, gender identity, expression, sexual orientation, age, or disability. At EOS, equity and inclusion are fundamental principles, and we believe in creating a work environment that is built on empathy, respect, and fairness. 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