{"id":2298007,"url":"https://alion.io/job/epassi-people-operations-payroll-specialist-mwd","title":"People Operations & Payroll Specialist (m/w/d)","company":{"id":1960493,"name":"Epassi","domain":"epassi.com","url":"https://alion.io/company/epassi-com","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Jobylon","truth_index":{"grade":"A","score":92,"open_postings":3,"ghost_share":0,"stale_share":0.333,"repost_share":0,"time_to_fill_p50_days":37,"computed_at":"2026-11-02T06:13:15Z"}},"role":"HR","role_family":"HR","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Bremen, Germany"],"countries":["DE"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":49000,"max_usd":98000,"period":"year","method":"role_country_seniority_unknown","sample_n":106},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-10-05T05:55:07Z","employer_posted_date":"2026-10-11","last_verified_at":"2026-11-03T02:06:46Z","board_verified":true,"closed_at":null,"days_open":28,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":28},"description":"Epassi (formerly Hansefit in Germany), Europe's leading provider of employee benefits, brings Finnish wellbeing to Germany!\nEpassi Sports, a unique corporate fitness product, is our foundation, with a growing variety of benefits as our long-term goal. All of it is bundled in a single app. Epassi is built for companies that know satisfied employees contribute to business success, for employees looking for flexible solutions for their everyday lives, and for partners aiming for sustainable growth. Find out more at epassi.de.\nWe are hiring a People Operations & Payroll Specialist. Location is in one of our offices in Hamburg, Bremen or Munster.\nYour mission with us\nIn this role, you are a central part of how we support every employee. You deliver the best employee experience and keep the operational People machinery running. You are the first point of contact for all questions about the employment relationship. You keep contracts and documents up to date. You make sure everyone is paid on time and correctly. You give clear answers when they are needed. For most employees, this is what good People support means.\nYou are joining at a real turning point. Operational work is moving from the country teams into a company-wide People Operations & Architecture team. So you will do more than keep operations running. You will help build them.\nYour area of responsibility\nThis role has two focus areas: Payroll and People Operations.\nPayroll\nIndependently run the monthly payroll for Germany from start to finish, so that all employees are paid correctly and on time\nCollect and process all payroll inputs, including hires, leavers, salary changes, bonuses, absences, benefits and deductions\nPerform payroll calculations, review results, analyze variances and make corrections before finalization\nCreate payment files, carry out the required checks and approvals, and reconcile with Finance\nManage registrations and deregistrations, tax information, social security contributions and other statutory payroll requirements\nSubmit required reports and declarations to authorities, health insurance providers and other external bodies\nManage local benefits and answer employee questions about salary, deductions, taxes and social security\nCarry out year-end activities, statutory reporting, certificates and audit requests\nUpdate payroll documentation, track legal changes and optimize recurring or manual steps\nPeople Operations\nManage employees across the full lifecycle, including contracts, onboarding, contract changes, absences and offboarding\nMaintain accurate employee data and documents in HiBob: complete, up to date and compliant\nHandle requests from employees and managers through our ticketing system, in line with agreed service standards\nAdvise employees, managers and other stakeholders on People processes and local labor law requirements, escalating complex or sensitive cases\nUpdate local policies, templates, process documentation and knowledge base content\nHandle employee data securely in accordance with GDPR and local requirements\nCollaborate with People, Finance, IT and other teams for a smooth employee experience\nIndependently deliver smaller improvement projects on documentation, data quality and process consistency, and contribute to cross-market and cross-functional standardization initiatives\nIdentify repetitive tasks and help simplify, document or automate them, including covering other markets where needed\nShare knowledge with newer team members and support them in navigating processes and tools\nResponsibilities may evolve as the People Operations service and Epassi continue to grow.\nWhat you will do day to day\nIndependently run the monthly payroll cycle in DATEV, including all inputs, calculations, checks and corrections\nManage reporting, tax and social security matters, and communicate with authorities and health insurance providers\nMaintain employee data and keep HiBob records current and accurate\nHandle employee and manager requests through the ticketing system\nCreate and update contracts, templates and process documentation\nCollaborate with People, Finance and IT for a smooth employee experience\nSpot compliance issues and escalate complex cases\nContribute to year-end closing and the annual wage tax reconciliation (Lohnsteuerjahresausgleich)","description_format":"text","description_chars":4305,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Health insurance"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Digital Media","AI Agents","Human Resources"],"lifecycle":[{"event":"open","at":"2026-10-11T20:57:53Z"}],"visa":[],"liveness":{"score":61,"band":"ok","label":"Likely open","p_open":1,"p_active":0.811,"p_room":0.75,"age_days":28,"expected_fill_days":37,"reasons":["conf:2","velocity","win:late"],"computed_at":"2026-11-02T06:13:15Z"},"pay":null,"html_url":"https://alion.io/job/epassi-people-operations-payroll-specialist-mwd","json_url":"https://alion.io/job/epassi-people-operations-payroll-specialist-mwd.json","meta":{"generated_at":"2026-11-03T03:04:48Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":4233,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-04T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1960493},"rest":"https://alion.io/mcp/rest/get_company?id=1960493"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fepassi-people-operations-payroll-specialist-mwd"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fepassi-people-operations-payroll-specialist-mwd"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fepassi-people-operations-payroll-specialist-mwd"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/epassi-people-operations-payroll-specialist-mwd\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fepassi-people-operations-payroll-specialist-mwd"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":2298007}},{"tool":"search_jobs","arguments":{"company":"epassi.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":2298007},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. Docs: https://alion.io/developers"}}