{"id":3675152,"url":"https://alion.io/job/epfl-administrative-assistant","title":"Administrative assistant","company":{"id":16910,"name":"Epfl","domain":"epfl.ch","url":"https://alion.io/company/epfl","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"SuccessFactors","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":["Lausanne, Switzerland"],"countries":["CH"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-11-03T10:39:12Z","employer_posted_date":"2026-11-03","last_verified_at":"2026-11-07T12:14:59Z","board_verified":true,"closed_at":null,"days_open":4,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":4},"description":"Mission\nThe Wind Engineering and Renewable Energy Laboratory (WIRE) at EPFL conducts internationally recognized research aimed at improving the understanding and prediction of atmospheric flows, turbulence, and wind energy systems through a combination of experimental, numerical, and theoretical approaches.\nThe WIRE laboratory is seeking an experienced and proactive Administrative Assistant (30-40%) to support the laboratory’s daily operations and contribute to the success of its research activities in atmospheric science, wind engineering, and renewable energy.\nMain duties and responsibilities\nManage laboratory budgets, research grants, and third-party funds, including expense monitoring, purchases, and financial forecasting.\nPrepare and oversee financial administration, including salaries, invoices, reimbursements, and credit card expenses.\nCoordinate HR-related activities, including onboarding, departures, employment contracts, and absence tracking.\nOrganize travel, accommodation, and logistics for visitors, collaborators, and invited researchers.\nProvide general administrative and operational support to the laboratory and its members.\nProfile\nFull proficiency in French and English, both written and spoken.\nProven experience in an administrative role, ideally within a research or academic environment.\nStrong financial and budget management skills.\nExcellent command of Microsoft Office applications, particularly Excel, Word, and Outlook.\nHighly organized, detail-oriented, and able to manage multiple priorities independently.\nStrong interpersonal and communication skills in an international and multicultural environment.\nWe offer\nA dynamic and internationally renowned research environment at EPFL.\nThe opportunity to support world-class research in wind engineering and renewable energy.\nAttractive working conditions and benefits.\nRead about our employment conditions and employee benefits\nInformations\nContract Start Date : 04.01.2027 or to be discussed\nActivity Rate Min : 30\nActivity Rate Max : 40\nContract Type: CDI\nDuration:\nLocation: EPFL, Lausanne, Switzerland","description_format":"text","description_chars":2098,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"French","level":"Advanced (C1)","optional":false},{"language":"English","level":"Advanced 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