{"id":3650185,"url":"https://alion.io/job/epic-pass-conference-and-educator-events-coordinator","title":"Conference and Educator Events Coordinator","company":{"id":720035,"name":"Epic Pass","domain":"epicpass.com","url":"https://alion.io/company/epicpass","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":null},"role":"Education","role_family":"Education","seniority":"middle","employment_type":null,"work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"posting_text","remote_working_hours":{"label":"PT","utc_offset_min":-8,"utc_offset_max":-8},"hiring_geo_confidence":"structured","locations":[],"countries":[],"hiring_countries":["US"],"hiring_countries_total":1,"salary":null,"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Asana","optional":false},{"name":"Trello","optional":false},{"name":"ChatGPT","optional":true},{"name":"Claude","optional":true}],"status":"live","first_seen_at":"2026-11-02T21:04:47Z","employer_posted_date":"2026-11-02","last_verified_at":"2026-11-05T19:38:52Z","board_verified":true,"closed_at":null,"days_open":3,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":3},"description":"About Epic\nEpic Kids is the leading digital reading platform built for kids 12 and under, trusted by millions of children, educators, and families around the world. Our mission is to inspire a lifelong love of reading by providing unlimited access to thousands of high-quality books, videos, and educational content through a safe and engaging experience. We combine technology, storytelling, and learning innovation to help every child become a confident reader.\nAt Epic, you'll join a collaborative and fast-paced global team passionate about building meaningful products that make a real impact on children's education and literacy.\nAbout the Role\nWe are hiring a hands-on, detail-driven Conference and Educator Events Coordinator to manage our growing conference calendar from contract to close-out. This is a temporary W2 position for 6 months, with the option to extend, requiring 35 to 40 hours per week. Reporting to the Educator Engagement Lead, the ideal candidate will have 3 to 5 years of event operations experience, a proven ability to manage multiple events simultaneously, and a strong attention to detail to ensure nothing is late, lost, or missing. The target start date is mid-November 2026.\nWhat You Will Own\nConference planning and logistics\nManage end-to-end conference operations across an annual calendar of 10 to 12 events (FETC, TCEA, ISTE, ASU+GSV, NCTE, BETT and others), with several shows in planning at once. Own booth logistics, shipping, vendor coordination, swag and giveaway procurement, and travel for staff and Epic Educator Fellows. Track sponsorship deliverables and deadlines.\nBooth design and educator experience\nHelp shape the next version of the Epic booth: research display and signage options, vendors and costs, and coordinate with our creative team on the look. Design booth experiences and giveaways, like our Educator Box, that pull educators in and leave a strong impression. Coordinate recognition moments that build goodwill with the educator community.\nNew user and educator outreach\nDrive first-time educator sign-ups and activations through on-site demos, hands-on experiences, and clear onboarding pathways. Partner with marketing on pre-event outreach and post-event nurture to convert conference contacts into active users.\nLead capture and follow-through\nOwn badge scan setup, contact deduplication, and CRM upload. Build structured post-event reports tracking reach, engagement quality, and new user metrics. Route contacts to the right follow-up sequences based on educator type and interest level.\nProject tracking and budget management\nMaintain conference timelines in Asana. Track budgets against actuals and reconcile expenses. Research new event opportunities based on audience fit and potential for educator reach, not just attendance numbers.\nWhat a Typical Show Looks Like\n3 days on the floor, a 10x10 or 10x20 booth, 2 to 3 Epic staff and 2 Fellows, 1 sponsored session, 1 or 2 author signings, an Educator Box giveaway, and a lead target.\n\nPlanning starts about 12 weeks out and wraps 30 days after the show, with the busiest stretch in the final 6 weeks.\n\nShows come a few weeks apart, so you will usually have two or three in flight at once.\n\nWho We Are Looking For\nRequired\n3 to 5 years running event, trade show or conference operations end to end, in any industry. You have owned exhibitor kits, decorator orders, shipping and on-site logistics yourself, not just supported someone who did.\n\nA track record of hitting deadlines across several events at once, with a system you can show us (Asana, Monday, Trello, a very good spreadsheet).\n\nComfortable on the phone and in email with decorators, venues, publishers, hotels and freight carriers, and clear enough in writing that a status update is four bullets, not four paragraphs.\n\nCareful with money: order forms, card authorizations, receipts and budget reconciliation are done right the first time.\n\nRemote and self-directed, with reliable overlap with Eastern and Pacific time.\n\nAble to travel to 2 to 4 shows a year for on-site support (about 10 to 15 percent).\n\nNice to Have\nEdTech, K-12 or education conference experience (ISTE, FETC, TCEA, NCTE, state affiliates).\n\nExperience sourcing booth displays, graphics or signage, or working with a creative team on event materials.\n\nLead retrieval and post-event lead workflows (badge scanners, deduplication, CRM or Iterable uploads).\n\nSwag and print vendor management.\n\nComfortable using AI tools like Claude or ChatGPT in your day-to-day work.\n\nCompensation\n$43 to $50 per hour","description_format":"text","description_chars":4557,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Theme Parks & Attractions","Outdoor Sports"],"lifecycle":[{"event":"open","at":"2026-11-02T23:54:05Z"}],"visa":[],"liveness":{"score":90,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.903,"p_room":1,"age_days":2,"expected_fill_days":42,"reasons":["conf:1","velocity","win:early"],"computed_at":"2026-11-05T05:54:30Z"},"pay":null,"html_url":"https://alion.io/job/epic-pass-conference-and-educator-events-coordinator","json_url":"https://alion.io/job/epic-pass-conference-and-educator-events-coordinator.json","meta":{"generated_at":"2026-11-05T23:52:59Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":5377,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-06T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":720035},"rest":"https://alion.io/mcp/rest/get_company?id=720035"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fepic-pass-conference-and-educator-events-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fepic-pass-conference-and-educator-events-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fepic-pass-conference-and-educator-events-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/epic-pass-conference-and-educator-events-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fepic-pass-conference-and-educator-events-coordinator"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3650185}},{"tool":"search_jobs","arguments":{"company":"epicpass.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3650185},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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