{"id":3823965,"url":"https://alion.io/job/eplo-administrative-logistics-and-procurement-support","title":"Administrative, Logistics and Procurement Support","company":{"id":1910467,"name":"EPLO","domain":"eplo.org","url":"https://alion.io/company/eplo-org","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"BambooHR","truth_index":null},"role":"Operations","role_family":"Operations","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":["Baghdad, Iraq"],"countries":["IQ"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-11-05T17:50:21Z","employer_posted_date":"2026-11-05","last_verified_at":"2026-11-09T16:32:19Z","board_verified":true,"closed_at":null,"days_open":4,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":4},"description":"Terms of Reference\nAdministrative, Logistics and Procurement Support\nNEF invites qualified individuals to apply for the consultancy assignment described below through BambooHR.\nProject: ProDIGI\nContract type: Independent consultancy service agreement\nLocation: Baghdad, supporting activities across project locations, including the Kurdistan Region of Iraq\nNumber of contracts: One individual service contract\nPlanned start date: 15 November 2026\nEnd date: 30 June 2027\nDelivery basis: Defined services and accepted deliverables\nApplication deadline: 5 days from publication\nCoordination and acceptance: NEF\nApplication platform: BambooHR\nAbout NEF\nNear East Foundation (NEF) is an international nonprofit organization supporting economic development and community resilience. In Iraq, NEF works with communities, civil society and private-sector partners to strengthen livelihoods, enterprise development, access to finance and employment opportunities, including for women and other underserved groups.\nBackground Information\nProDIGI supports workplace readiness, digital and green skills, career planning and improved employment opportunities in Baghdad, Anbar and Basrah. Activities combine participant outreach and profiling, blended training, individual coaching, employer engagement, job matching and follow-up. The project also supports training for Career Development Centre staff in the Kurdistan Region of Iraq and monitoring of the existing Revolving Credit Fund in Anbar. The assignments support project implementation and closure through 30 June 2027.\nPurpose\nDeliver defined procurement documentation and event logistics packages for the agreed ProDIGI activities. The assignment covers sourcing and comparing offers, preparing complete procurement files, and documenting readiness and completion of specified events. Routine office administration, staff supervision, standing purchasing duties and continuous asset management are outside this assignment.\nKey Roles and Responsibilities\nProcurement documentation packages\nPrepare one procurement and event delivery plan identifying the packages, specifications, dependencies and submission dates within the agreed scope.\nFor each specified procurement package, prepare quotation requests, obtain supplier offers and collect the required supplier information.\nPrepare a documented comparison of offers, identify compliance gaps and submit a recommendation and draft purchasing documents for NEF approval. The consultant does not award contracts or sign orders on NEF’s behalf.\nFor each package, submit a delivery-status and exceptions record at the agreed milestone; identify any unresolved supplier issue for NEF’s decision.\nPrepare the specified Master Trainer contracting documentation after technical selection by the Employment Pathways Experts. Include other technical service packages only where expressly listed in the agreed scope.\nEvent logistics packages\nObtain and compare training-hall offers for six GOI cohorts covering 24 groups of 25 participants. Each group receives three in-person training days: 72 group training days in total. Compare price, availability, capacity, accessibility, equipment, internet and refreshments. These are group-days, not 72 separate events or halls.\nDeliver 12 event logistics packages: six GOI training cohort packages, four recruitment-event packages and two KRI Career Development Centre training-stage packages. Each package includes authorized supplier arrangements, a schedule, readiness checks and completion records.\nInclude transport, accommodation and travel arrangements only for the events and participant groups listed in the agreed package; document bookings and any disruption requiring NEF’s decision.\nAssess each proposed venue against the agreed accessibility, privacy, safety and connectivity requirements and record any gaps and proposed solutions.\nPrepare and deliver logistics packages for two five-day Career Development Centre training stages in the Kurdistan Region of Iraq, totalling 10 training days, covering the agreed venue, travel, accommodation, equipment and materials.\nDelivery and invoice verification packages\nFor each specified procurement or event package, compare the goods or services delivered with the approved order and collect the delivery notes or service confirmations.\nPrepare a complete invoice-verification file for each package, linking the supplier invoice, approved order, delivery evidence and any unresolved discrepancy. NEF retains payment approval and processing.\nSubmit one exceptions list with each package, identifying missing information, actions taken and issues requiring NEF’s decision.\nRecords and completion\nProvide equipment handover records only for goods procured through the agreed packages; do not maintain NEF’s ongoing asset or inventory system.\nSubmit organized electronic records for the completed procurement and event packages, with an index enabling NEF to trace each recommendation, approval, invoice and delivery record.\nPrepare one final assignment handover summarizing completed packages and any unresolved items. Routine office maintenance, replenishment, printing requests and administrative cover are excluded.\nFor the Key Deliverables, click here.\nCoordination and Reporting\nThe consultant determines how to organize and perform the agreed services, subject to the deliverables, deadlines and quality standards in this ToR. Coordinate specific activities and output reviews with NEF; no fixed office hours, routine office attendance or line-management duties apply. On-site participation is required only for the agreed fieldwork or events. NEF retains institutional approvals and financial commitments. Any change to scope, quantity, deadlines or fees must be agreed in writing before the additional work starts.\nEmployment Pathways Experts select Master Trainers. This consultant prepares the agreed procurement and event documentation and liaises with trainers, field personnel and suppliers solely to deliver those packages.\nPayment and Acceptance\nMonth\nDeliverable bundle required for payment\nFee in IQD\n15-30 November 2026\nOne accepted delivery plan, register of all 12 procurement workstreams and 12 event packages, specifications and quotation requests for December procurements, and dated submission/review cutoffs.\n1,250,000-1,650,000\nDecember 2026\nSix accepted procurement documentation packages: three governorate venue-sourcing workstreams, Master Trainer contracting documents following expert selection, six tablets, and three vehicles with drivers. Submit offers, comparisons, recommendations and required contracting records.\n2,500,000-3,300,000\nJanuary 2027\nFour accepted procurement documentation packages: training materials for 600 participants, internet support for 600, KRI accommodation and KRI transport. Complete CDC stage 1 logistics, including readiness and completion records for five training days.\n2,500,000-3,300,000\nFebruary 2027\nAccepted visibility procurement package covering three outputs. Complete two GOI cohort logistics packages, including readiness and completion records for eight groups and 24 group training days.\n2,500,000-3,300,000\nMarch 2027\nAccepted endline-service procurement package. Complete two further GOI cohort logistics packages, including readiness and completion records for eight groups and 24 group training days.\n2,500,000-3,300,000\nApril 2027\nComplete the final two GOI cohort logistics packages, covering eight groups and 24 group training days, and one recruitment-event package. Include readiness and completion records for each event.\n2,500,000-3,300,000\nMay 2027\nComplete two recruitment-event logistics packages and CDC stage 2 logistics for five training days. Include readiness and completion records for each event.\n2,500,000-3,300,000\nJune 2027\nComplete the fourth recruitment-event logistics package. Submit all 12 completed workstream verification files, linked event evidence, equipment handover records, and one final indexed handover identifying unresolved matters.\n2,500,000-3,300,000\nInvoice monthly after NEF’s written acceptance of the bundle, with payment processed in the last week of that month. Agree submission and review cutoffs before commencement, allowing corrections before the payment run.\nIf an event, approval or supplier record is delayed, agree a revised delivery schedule in writing. A partly completed bundle is not payable in full. Any separately payable partial output must have a written agreed value deducted from the remaining bundle fee, with no double charge or increase in the total. Where no alternative output or partial value is agreed, defer the affected payment until acceptance.\nProfessional Standards\nFollow NEF safeguarding, confidentiality, data protection and conflict-of-interest requirements. Use participant and borrower information only for authorized purposes and obtain required consent before collecting or sharing it. Inform participants of NEF’s global complaints channels and promptly refer concerns through the agreed procedures. Return all project records and NEF property at completion.\nQualifications and Requirements\nApplicants should demonstrate the following experience and capabilities in their CV. Relevant professional experience may substitute for the stated qualification where indicated.\nRelevant qualifications in business administration, logistics, procurement, supply chain management or a related field, or equivalent professional experience.\nDemonstrated experience delivering procurement documentation or event logistics assignments, with clearly dated examples.\nExperience preparing procurement plans, specifications and quotation requests, sourcing suppliers, supporting bid evaluations, and following up orders or contracts.\nAbility to coordinate events, venues, equipment, transport, travel or accommodation across multiple locations.\nExperience verifying deliveries or services, checking invoices, resolving discrepancies and preparing payment and procurement records.\nExperience preparing indexed procurement files and equipment handover documentation.\nExperience in applying NGO operational procedures and donor requirements or supporting audits and verification is desirable.\nAbility to use spreadsheets, Word, electronic filing and relevant procurement or administrative systems; fluency in Arabic and working proficiency in English.\nRelevant procurement, logistics or supply-chain training is an advantage.\nEvaluation Methodology\nApplications will be evaluated using 70 points for technical expertise and 30 points for the financial offer, for a total of 100 points. Applicants must score at least 49 out of 70 in the overall technical assessment to proceed to financial scoring. There are no separate criterion-level pass marks.\nTechnical assessment\nRelevant professional experience: 10 points.\nProcurement experience, including planning, specifications, sourcing, bid evaluation, orders and supplier follow-up: 15 points.\nLogistics and activity coordination, including events, venues, transport and accommodation: 10 points.\nDelivery verification and payment documentation, including invoice checks and procurement/financial records: 10 points.\nProcurement file quality and handover documentation: 8 points.\nNGO operational procedures and donor compliance experience: 7 points.\nDigital tools and language skills: 8 points.\nRelevant qualifications, equivalent experience and professional training: 2 points.\nFinancial assessment\nApplicants must quote a monthly bundle fee within IQD 2,500,000-3,300,000 and a positive daily rate, both tax-inclusive. Show the total assignment fee (7.5 times the monthly bundle fee) and the November half-month fee. The monthly bundle fee is used for scoring; acceptance of the specified outputs determines payment. Use the daily rate only for expressly agreed scope adjustments. Identify additional costs separately.\nFinancial score = (lowest valid monthly bundle fee among technically qualified applicants in the...","description_format":"text","description_chars":12980,"description_truncated":true,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"Arabic","level":"Advanced (C1)","optional":false},{"language":"English","level":"Advanced (C1)","optional":false}]},"benefits":[],"hiring_locations":[{"name":"Iraq","iso":"IQ","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Logistics","Supply Chain","Nonprofits & Foundations","Think Tanks & Policy Research"],"lifecycle":[{"event":"open","at":"2026-11-05T17:50:21Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":3,"expected_fill_days":25,"reasons":["conf:3","win:early"],"computed_at":"2026-11-09T06:03:00Z"},"pay":null,"html_url":"https://alion.io/job/eplo-administrative-logistics-and-procurement-support","json_url":"https://alion.io/job/eplo-administrative-logistics-and-procurement-support.json","meta":{"generated_at":"2026-11-09T18:49:52Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":3964,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-10T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1910467},"rest":"https://alion.io/mcp/rest/get_company?id=1910467"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Feplo-administrative-logistics-and-procurement-support"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":2,"usd":0.2},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Feplo-administrative-logistics-and-procurement-support"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Feplo-administrative-logistics-and-procurement-support"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/eplo-administrative-logistics-and-procurement-support\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Feplo-administrative-logistics-and-procurement-support"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3823965}},{"tool":"search_jobs","arguments":{"company":"eplo.org","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3823965},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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