Associate, Coller Fund Marketing & Distribution
EQT is looking for an Associate to lead third-party distributor oversight and due diligence across our diversified fund portfolio, with additional responsibility for global marketing registrations. Based in Luxembourg or Warsaw, this is an opportunity to own meaningful regulatory and operational work from day one, within a newly formed and growing team.
About the Team
This role sits within the Fund Marketing & Distribution team, part of Fund Operations, which is responsible for driving the marketing delegates oversight process and coordinating global marketing registrations across a broad range of fund vehicles and jurisdictions. As a newly established team, we are building processes, infrastructure, and ways of working from the ground up - which means every team member has a tangible impact on how we operate. We work closely with Sales, Legal, Compliance, and Regulatory colleagues across the firm to ensure EQT can reach investors efficiently and in full compliance with applicable rules.
About the Role
This role is central to EQT's ability to distribute funds compliantly across global markets. As Associate in Fund Distribution Oversight, you will drive the oversight duties of the AIFM distribution network, and support global marketing registrations, while driving process automation and data centralisation initiatives that strengthen operational foundations for the team and the wider business.
- Lead third-party distributor and sub-distributor due diligence assessments in line with CSSF Circular 18/698, using the UME tool, and conduct ongoing reviews.
- Collaborate daily with the Sales team to understand intermediary structures and work with Legal, Compliance, and Regulatory colleagues to ensure proper distributor classification and required sign-offs are in place.
- Own the resolution of distributor-related compliance issues and escalations, maintaining a clear audit trail of oversight activity.
- Contribute to strategic discussions with Sales leadership on distributor readiness and go-to-market execution, and support senior leadership by escalating complex compliance or policy questions clearly and with appropriate context.
- Support global marketing registrations across fund vehicles - including closed-ended and evergreen structures, and from professional to retail - ensuring local regulatory requirements are met across multiple jurisdictions.
- Help maintain a centralised registry tracking the regulatory status of marketing registrations, flagging bottlenecks or compliance issues as they arise.
- Liaise with local counsel and external advisors as needed to support compliant and timely fund registrations for institutional, private wealth, and retail investor types.
- Drive process automation and data centralisation across distributor oversight and marketing registrations, partnering with Tech team and business functions to evaluate and implement relevant technologies.
- Develop reporting infrastructure and dashboards that provide visibility to leadership and business partners, and support the implementation of a single source of truth for distributor and marketing data.
About You
You are an experienced fund operations or regulatory compliance professional who brings a structured approach, strong ownership of your work, and a genuine interest in building better processes. You are equally comfortable navigating complex regulatory frameworks and collaborating across teams to get things done.
What you'll bring (must-have):
- At least 4 years of professional experience in distributor oversight/due diligence, fund marketing registrations, or a closely related field.
- Demonstrated ability to drive and implement process improvement initiatives, including technology or automation solutions.
- Familiarity with diverse fund structures, distribution channels, and investor types - including institutional, private wealth, and retail.
- Strong analytical and problem-solving skills, with the ability to manage complex, multi-workstream projects with care and precision.
- Excellent written and verbal communication skills in English, with the ability to convey regulatory and operational matters clearly to a range of audiences.
- Comfort working with data management systems, business intelligence tools, or automation platforms.
Nice to have:
- Prior experience with UME or equivalent distributor due diligence platforms.
- Experience in a fast-growing or operationally transformative environment.
- Experience managing multi-jurisdictional regulatory compliance, with familiarity with AIFMD, MiFID II, CSSF regulations, and related marketing frameworks.
- Proficiency in one or more additional European languages.
- Familiarity with AI-driven tools or automation platforms applied to compliance or operational workflows.
- Exposure to evergreen fund structures and their specific distribution requirements.
What We Offer
Joining EQT's Fund Marketing & Distribution team means taking on a role with real scope and visibility. You will work across a broad range of fund vehicles, jurisdictions, and investor types, and contribute to building a team that is shaping how EQT manages fund distribution globally. You will have the autonomy to drive process improvement and automation, the partnership of experienced colleagues across Legal, Compliance, Regulatory, and Sales, and exposure to enterprise-wide strategy and operations. This is a role for someone who wants to own meaningful work and grow with it.
Compensation & Benefits Notice
We offer a competitive total rewards package including base salary, determined based on the role, experience, skill set, and location. Eligible employees may also receive discretionary incentive compensation, awarded in recognition of individual performance and company results. EQT provides a comprehensive benefits offering designed to support employee wellbeing, development, and work-life balance. Benefits include paid time off, parental leave, wellbeing and wellness support, flexible working arrangements, and learning and development opportunities. Benefits are effective from the first day of employment and may vary by location and role.
Inclusion atEQT
Our vision for EQT employees is to build high performing & engaged teams. Our competitive edge comes from fostering an environment where every individual feels valued, empowered, and motivated to drive business impact. Our commitment to inclusion is not just about fairness; We understand and believe that being a great place to work drives the best performance.At EQT, inclusion is a business imperative and it's embedded into our talent strategy, decision-making, and culture to ensure that every individual and team operates at their full potential. By doing so, we unlock better collaboration, stronger innovation, and superior investment outcomes.
About EQT
EQT is a purpose-driven global investment organization focused on active ownership strategies. With a Nordic heritage and a global mindset, EQT has a track record of over three decades of developing companies across multiple geographies, sectors and strategies. EQT has investment strategies covering all phases of a business’ development, from start-up to maturity. EQT has EUR 270 billion in total assets under management (EUR 141 billion in fee-generating assets under management), within two business segments - Private Capital and Real Assets.
With its roots in the Wallenberg family’s entrepreneurial mindset and philosophy of long-term ownership, EQT is guided by a set of strong values and a distinct corporate culture. EQT manages and advises funds and vehicles that invest across the world with the mission to future-proof companies, generate attractive returns and make a positive impact with everything EQT does. EQT has offices in more than 25 countries across Europe, Asia and the Americas and has more than 1,900 employees.
More info: www.eqtgroup.com