{"id":3568957,"url":"https://alion.io/job/equitable-advisors-administrative-assistant","title":"Administrative Assistant","company":{"id":2726538,"name":"Equitable Advisors","domain":"equitableadvisors.com","url":"https://alion.io/company/equitableadvisors","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Oracle","truth_index":{"grade":"B","score":75,"open_postings":10,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-11-04T06:34:25Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Woodbridge, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":63000,"max":66000,"currency":"USD","period":"year","gross":null,"usd_annual":66000},"salary_estimate":null,"experience_years_min":4,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-28T00:00:00Z","employer_posted_date":"2026-10-28","last_verified_at":"2026-11-04T14:28:51Z","board_verified":true,"closed_at":null,"days_open":7,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":7},"description":"About the Role\nAt Equitable, we help clients secure their financial well-being so they can pursue long and fulfilling lives - a mission we’ve honed since 1859.\nWe are seeking a highly organized, service-drivenAdministrative Assistant to join our team in Woodbridge NJ. This is an exciting opportunity to play a pivotal role in delivering an exceptional experience to both our clients and internal teams.\nIn this role, you will be at the center of daily operation driving efficiency, supporting critical business processes, and ensuring our office environment reflects the professionalism and excellence of the Equitable brand. If you thrive in a fast-paced, people-focused environment and enjoy balancing operational execution with coordination and communication, we want to hear from you.\n[Onsite] - This role requires full-time, in-office presence Monday through Friday, aligning with core hours (8:00 AM-5:00 PM EST) to ensure consistent, real-time support and a high-quality customer experience.\nWhat You’ll Be Doing\nManage calendar scheduling and coordination for executives, advisors, and internal stakeholders.\nServe as a liaison for advisors and employees, assisting with issue escalation and resolution.\nPrepare meeting agendas, presentations, and other executive-level materials using PowerPoint and Microsoft Office tools.\nSupport recruiting and onboarding initiatives by sourcing candidates, coordinating interviews, and facilitating the hiring process.\nCoordinate domestic and international travel arrangements and manage executive expense reporting and reimbursement submissions.\nAdminister electronic signature requests and document workflows through the Adobe Sign platform.\nAssist with client onboarding, ongoing client service requests, and the documentation and tracking of client complaints.\nSupport office operations and contribute to special projects and business initiatives as needed.\nThe base salary range for this position is $63,000--$66,000. Actual base salaries vary based on skills, experience, and geographical location. In addition to base pay, Equitable provides compensation to reward performance with base salary increases, spot bonuses, and short-term incentive compensation opportunities. Eligibility for these programs depends on level and functional area of responsibility.\nFor eligible employees, Equitable provides a full range of benefits. This includes medical, dental, vision, a 401(k) plan, and paid time off. For detailed descriptions of these benefits, please reference the link below.\nEquitable Pay and Benefits: Equitable Total Rewards Program\nAbout the Role\nAt Equitable, we help clients secure their financial well-being so they can pursue long and fulfilling lives - a mission we’ve honed since 1859.\nWe are seeking a highly organized, service-drivenAdministrative Assistant to join our team in Woodbridge NJ. This is an exciting opportunity to play a pivotal role in delivering an exceptional experience to both our clients and internal teams.\nIn this role, you will be at the center of daily operation driving efficiency, supporting critical business processes, and ensuring our office environment reflects the professionalism and excellence of the Equitable brand. If you thrive in a fast-paced, people-focused environment and enjoy balancing operational execution with coordination and communication, we want to hear from you.\n[Onsite] - This role requires full-time, in-office presence Monday through Friday, aligning with core hours (8:00 AM-5:00 PM EST) to ensure consistent, real-time support and a high-quality customer experience.\nWhat You’ll Be Doing\nManage calendar scheduling and coordination for executives, advisors, and internal stakeholders.\nServe as a liaison for advisors and employees, assisting with issue escalation and resolution.\nPrepare meeting agendas, presentations, and other executive-level materials using PowerPoint and Microsoft Office tools.\nSupport recruiting and onboarding initiatives by sourcing candidates, coordinating interviews, and facilitating the hiring process.\nCoordinate domestic and international travel arrangements and manage executive expense reporting and reimbursement submissions.\nAdminister electronic signature requests and document workflows through the Adobe Sign platform.\nAssist with client onboarding, ongoing client service requests, and the documentation and tracking of client complaints.\nSupport office operations and contribute to special projects and business initiatives as needed.\nThe base salary range for this position is $63,000--$66,000. Actual base salaries vary based on skills, experience, and geographical location. In addition to base pay, Equitable provides compensation to reward performance with base salary increases, spot bonuses, and short-term incentive compensation opportunities. Eligibility for these programs depends on level and functional area of responsibility.\nFor eligible employees, Equitable provides a full range of benefits. This includes medical, dental, vision, a 401(k) plan, and paid time off. For detailed descriptions of these benefits, please reference the link below.\nEquitable Pay and Benefits: Equitable Total Rewards Program\nWhat You Will Bring\nBachelor’s degree required.\n4+ years of administrative support experience; financial services industry experience preferred.\nAdvanced proficiency in Microsoft Office Suite, including Excel, PowerPoint, Outlook, and Word.\nExcellent written and verbal communication skills with the ability to interact effectively across all levels of the organization.\nDemonstrated ability to guide individuals through processes and provide outstanding service and support.\nStrong analytical and critical thinking skills with an aptitude for identifying solutions and improving processes.\nHighly organized with exceptional time management skills and the ability to manage multiple competing priorities.\nResults-oriented professional with a proven ability to meet deadlines in a fast-paced environment.\nStrong interpersonal skills, sound judgment, and a high degree of professionalism and maturity.\nQuick learner with the ability to adapt to changing priorities and implement new processes effectively.\nAbility to independently resolve issues, manage conflicts, and exercise discretion in decision-making.\nStrong commitment to maintaining confidentiality and handling sensitive information appropriately.\nSkills\nAccuracy and Attention to Detail: Understanding the necessity and value of accuracy; ability to complete tasks with high levels of precision.\nEffective Communications: Understanding of effective communication concepts, tools and techniques; ability to effectively transmit, receive, and accurately interpret ideas, information, and needs through the application of appropriate communication behaviors.\nInterpersonal Relationships: Knowledge of the techniques and the ability to work with a variety of individuals and groups in a constructive and collaborative manner.\nManaging Multiple Priorities: Knowledge of effective self-management practices; ability to manage multiple concurrent objectives, projects, groups, or activities, making effective judgments as to prioritizing and time allocation.\nOffice Administration: Knowledge of office administration activities; ability to carry out ongoing office administration tasks effectively and efficiently in support of local and remote teams.\nProblem Solving: Knowledge of approaches, tools, techniques for recognizing, anticipating, and resolving organizational, operational or process problems; ability to apply knowledge of problem solving appropriately to diverse situations.\nAbout Equitable\nAt Equitable, we’re a team committed to helping our clients secure their financial well-being so that they can pursue long and fulfilling lives.\nWe turn challenges into opportunities by thinking, working, and leading differently - where everyone is a leader. We encourage every employee to leverage their unique talents to become a force for good at Equitable and in their local communities.\nWe are continuously investing in our people by offering growth, internal mobility, comprehensive compensation and benefits to support overall well-being, flexibility, and a culture of collaboration and teamwork.\nWe are looking for talented, dedicated, purposeful people who want to make an impact. Join Equitable and pursue a career with purpose. Click Careers at Equitable to learn more.\n**********\nEquitable is committed to providing equal employment opportunities to our employees, applicants and candidates based on individual qualifications, without regard to race, color, religion, gender, gender identity and expression, age, national origin, mental or physical disabilities, sexual orientation, veteran status, genetic information or any other class protected by federal, state and local laws.\nNOTE: Equitable participates in the E-Verify program.\nIf reasonable accommodation is needed to participate in the job application or interview process or to perform the essential job functions of this position, please contact Human Resources at (212) 314-2211 or email us at .\nWhat You Will Bring\nBachelor’s degree required.\n4+ years of administrative support experience; financial services industry experience preferred.\nAdvanced proficiency in Microsoft Office Suite, including Excel, PowerPoint, Outlook, and Word.\nExcellent written and verbal communication skills with the ability to interact effectively across all levels of the organization.\nDemonstrated ability to guide individuals through processes and provide outstanding service and support.\nStrong analytical and critical thinking skills with an aptitude for identifying solutions and improving processes.\nHighly organized with exceptional time management skills and the ability to manage multiple competing priorities.\nResults-oriented professional with a proven ability to meet deadlines in a fast-paced environment.\nStrong interpersonal skills, sound judgment, and a high degree of professionalism and maturity.\nQuick learner with the ability to adapt to changing priorities and implement new processes effectively.\nAbility to independently resolve issues, manage conflicts, and exercise discretion in decision-making.\nStrong commitment to maintaining confidentiality and handling sensitive information appropriately.\nSkills\nAccuracy and Attention to Detail: Understanding the necessity and value of accuracy; ability to complete tasks with high levels of precision.\nEffective Communications: Understanding of effective communication concepts, tools and techniques; ability to effectively transmit, receive, and accurately interpret ideas, information, and needs through the application of appropriate communication behaviors.\nInterpersonal Relationships: Knowledge of the techniques and the ability to work with a variety of individuals and groups in a constructive and collaborative manner.\nManaging Multiple Priorities: Knowledge of effective self-management practices; ability to manage multiple concurrent objectives, projects, groups, or activities, making effective judgments as to prioritizing and time allocation.\nOffice Administration: Knowledge of office administration activities; ability to carry out ongoing office administration tasks effectively and efficiently in support of local and remote teams.\nProblem Solving: Knowledge of approaches, tools, techniques for recognizing, anticipating, and resolving organizational, operational or process problems; ability to apply knowledge of problem solving appropriately to diverse situations.\nAbout Equitable\nAt Equitable, we’re a team committed to helping our clients secure their financial well-being so that they can pursue long and fulfilling lives.\nWe turn challenges into opportunities by thinking, working, and leading differently - where everyone is a leader. We encourage every employee to leverage their unique talents to become a force for good at Equitable and in their local communities.\nWe are...","description_format":"text","description_chars":13103,"description_truncated":true,"requirements":{"experience_years_min":4,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Financial Services","Wealth Management & Financial Advisors"],"lifecycle":[{"event":"open","at":"2026-10-31T14:19:58Z"}],"visa":[],"liveness":{"score":60,"band":"ok","label":"Likely open","p_open":1,"p_active":0.602,"p_room":1,"age_days":7,"expected_fill_days":27,"reasons":["conf:6","stale_co","win:early","comp:brand"],"computed_at":"2026-11-04T06:34:25Z"},"pay":{"stated_usd_annual":66000,"is_top_pay":false},"html_url":"https://alion.io/job/equitable-advisors-administrative-assistant","json_url":"https://alion.io/job/equitable-advisors-administrative-assistant.json","meta":{"generated_at":"2026-11-04T23:45:35Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":755,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-05T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2726538},"rest":"https://alion.io/mcp/rest/get_company?id=2726538"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fequitable-advisors-administrative-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fequitable-advisors-administrative-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fequitable-advisors-administrative-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/equitable-advisors-administrative-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fequitable-advisors-administrative-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3568957}},{"tool":"search_jobs","arguments":{"company":"equitableadvisors.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3568957},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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