{"id":1006377,"url":"https://alion.io/job/equitable-bank-corporate-secretary","title":"Corporate Secretary","company":{"id":449783,"name":"Equitable Bank","domain":"equitablebank.ca","url":"https://alion.io/company/eq-bank-equitable-bank","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Lever","truth_index":{"grade":"B","score":80,"open_postings":15,"ghost_share":0,"stale_share":0.8,"repost_share":0,"time_to_fill_p50_days":53,"computed_at":"2026-10-17T05:46:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Toronto, Canada"],"countries":["CA"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":33000,"max_usd":61000,"period":"year","method":"role_country_seniority_unknown","sample_n":908},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":true,"technologies":[],"status":"live","first_seen_at":"2026-09-17T02:07:40Z","employer_posted_date":"2026-09-17","last_verified_at":"2026-10-18T18:10:34Z","board_verified":true,"closed_at":null,"days_open":31,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":31},"description":"Purpose of the Job\nThe Corporate Secretary, reporting to the General Counsel, is the Bank’s senior governance officer and a trusted advisor to the Board of Directors, Board Chair, Committee Chairs, Chief Executive Officer and executive leadership. The role safeguards the integrity of EQB’s governance framework, enables effective Board decision-making and ensures EQB Inc., Equitable Bank and their subsidiaries meet applicable corporate, securities, stock exchange and financial institution governance obligations.\nThe Corporate Secretary leads the enterprise governance agenda, establishes governance standards, advises on complex Board and Committee matters and oversees corporate records, public-company reporting and insider compliance. The role ensures Board decisions are clearly documented, communicated and implemented, and operates with significant independence, discretion and judgment.\nBoard Leadership and Advisory\nAct as principal governance advisor to the Board Chair, Committee Chairs, directors, the CEO and senior management on fiduciary duties, governance practices, conflicts of interest, decision authorities and Board processes.\nLead the annual Board and Committee calendar, agendas and workplans, aligning regulatory obligations, strategic priorities, risk oversight and outstanding actions.\nPartner with the Board Chair, Committee Chairs, CEO and executive sponsors to ensure agendas and materials support informed, timely and effective decision-making.\nOversee the timely and accurate assembly and distribution of board and committee materials for EQB and all subsidiaries\nServe as Corporate Secretary at meetings of the Board, Board Committees and shareholders, ensuring meetings are properly called, constituted and conducted.\nOversee preparation of accurate and defensible minutes and resolutions that reflect deliberations, challenge, conflicts, advice received, decisions and accountabilities while protecting confidentiality and legal privilege.\nCommunicate Board decisions, assign accountabilities and oversee the timely completion of actions.\nAdvise on director independence, suitability, succession, onboarding, education, evaluation, compensation, share ownership and departures.\nLead Board, Committee, Chair and director effectiveness assessments and translate findings into practical governance improvements.\nCorporate Governance and Regulatory Stewardship\nOwn and continuously strengthen EQB’s enterprise governance framework, including Board and Committee mandates, governance guidelines, position descriptions, by-laws, delegated authorities, policies and annual workplans.\nMonitor regulatory, legal, securities and governance developments affecting federally regulated financial institutions and Canadian public issuers.\nAssess emerging requirements and risks, provide clear recommendations and lead the implementation of required governance changes.\nSupport the Board in fulfilling its oversight responsibilities in a manner aligned with EQB’s strategy, complexity and risk profile.\nOversee subsidiary and affiliate governance, including entity records, appointments, mandates, meetings, approvals, registrations, licences and reporting.\nLead director and officer conflict-of-interest, independence, related-party and personal compliance processes, escalating significant matters as required.\nMaintain effective relationships with regulators, securities authorities, stock exchanges, proxy advisors, external counsel, auditors and other governance stakeholders.\nPublic Company, Shareholder and Corporate Services\nLead the governance components of continuous disclosure and annual reporting, including the management information circular, annual information form, material change reports, voting results and governance-related website disclosure.\nOversee accurate and timely SEDAR+ and SEDI filings, insider reporting and director and officer compliance with securities and stock exchange requirements.\nLead the planning and execution of the annual meeting of shareholders, including proxy materials, voting, scripts, resolutions, meeting records and post-meeting filings.\nOversee corporate and share capital documentation, including incorporations, continuances, director and officer changes, share issuances, transfers and redemptions, capital changes and dividend declarations.\nManage relationships with the transfer agent, Toronto Stock Exchange, proxy solicitors, newswire providers and external advisors within the role’s mandate.\nEnsure the integrity, security, retention and accessibility of minute books, corporate records, Board materials and the Board portal.\nLeadership and Operating Excellence\nLead the Board Services and corporate governance function, establishing clear priorities, standards, accountabilities, controls and service expectations.\nTranslate enterprise priorities and governance requirements into functional strategies, workplans and measurable outcomes.\nLead complex, cross-functional governance initiatives and establish clear responsibilities, timelines and escalation paths.\nAnticipate resource requirements, competing priorities and potential obstacles, and develop practical contingency plans.\nModernize governance practices, processes and technology to improve Board effectiveness, information flow, security, efficiency and auditability.\nBuild strong partnerships across Legal, Risk, Finance, Compliance, Internal Audit, Human Resources, Investor Relations and the business.\nCoach and mentor team members and emerging leaders, providing clear expectations, meaningful feedback and development opportunities.\nManage the function’s budget, resources and external providers and report transparently on priorities, capacity, risks and delivery.\nLet's Talk About You!\nUndergraduate degree in law, business, governance or a related discipline. A Juris Doctor, Bachelor of Laws, governance designation or equivalent professional qualification is strongly preferred.\n15 or more years of progressive corporate governance, corporate secretarial, securities or legal experience, including significant experience supporting a Canadian public-company Board and its Committees.\nSignificant experience within a federally regulated financial institution or another complex, highly regulated financial services organization.\nExpert knowledge of the Bank Act, Trust and Loan Companies Act, applicable corporate statutes, Canadian securities requirements, TSX requirements, OSFI governance expectations and leading Board practices.\nDemonstrated experience leading annual meeting and proxy processes, SEDAR+ and SEDI filings, insider reporting, subsidiary governance and corporate records.\nRecognized technical expertise in corporate governance, with the ability to anticipate regulatory and market developments and translate them into practical action.\nExceptional Boardroom judgment, executive presence and credibility, with the confidence to provide independent advice and constructively challenge senior stakeholders.\nStrong analytical and business judgment, including the ability to assess complex issues, consider broader implications and make timely, risk-informed recommendations.\nOutstanding drafting and communication skills, including Board minutes, resolutions, mandates, policies, public disclosure and governance advice.\nProven ability to navigate complex stakeholder relationships, build alignment and influence decisions across organizational boundaries.\nDemonstrated leadership of complex change initiatives, including the ability to anticipate resistance, create practical implementation plans and reinforce sustainable improvements.\nStrong planning, prioritization and resource management skills, with the ability to manage multiple long-term priorities and immovable deadlines.\nHigh integrity and discretion, with mature judgment in handling market-sensitive, privileged and confidential information.\nJob Complexities and Thinking Challenges\nThe role operates at the intersection of the Board, senior management, regulators and public-company stakeholders. It requires the ability to interpret complex and evolving requirements, anticipate their broader implications and provide clear, practical advice in situations involving incomplete information, competing priorities or significant risk.\nThe Corporate Secretary must:\nExercise exceptional judgment in sensitive, uncertain and time-critical situations.\nBalance legal, regulatory, governance, strategic and stakeholder considerations.\nProvide independent advice and constructive challenge to directors and senior executives.\nTranslate complex requirements into clear decisions, accountabilities and implementation plans.\nNavigate competing expectations while maintaining the independence and integrity of the governance function.\nProtect confidential, privileged and market-sensitive information.\nLead cross-functional responses to emerging governance, regulatory and disclosure matters.\nMake timely decisions while considering immediate, longer-term and enterprise-wide implications.\nBe able to function under pressure and be flexible and adaptable to changing agendas, materials and other last-minute items\nCorporate Secretary is responsible for the effective functioning of board meetings and governance practices for all boards and committees within the EQB corporate family.","description_format":"text","description_chars":9311,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Commercial & Retail Banks","Stock Exchanges & Market Infrastructure","Digital Banks & Neobanks","Mortgage Lending & Brokers"],"lifecycle":[{"event":"open","at":"2026-09-17T16:53:47Z"}],"visa":[{"country":"CA","licensed_sponsor":true,"evidence":"Positions approved through LMIA in 12 months: 2","filings_12m":2,"filings_prev_12m":1,"green_card_filings_12m":null,"median_offered_wage_usd":null,"route":"High Wage","cap_exempt":false,"checked_at":"2026-10-03T21:10:52+00:00","sources":["ESDC: employers issued a positive LMIA"],"filings_for_role_12m":0}],"liveness":{"score":53,"band":"ok","label":"Likely open","p_open":1,"p_active":0.59,"p_room":0.9,"age_days":30,"expected_fill_days":53,"reasons":["conf:3","stale_co","velocity","win:mid"],"computed_at":"2026-10-17T05:46:00Z"},"pay":null,"html_url":"https://alion.io/job/equitable-bank-corporate-secretary","json_url":"https://alion.io/job/equitable-bank-corporate-secretary.json","meta":{"generated_at":"2026-10-18T19:38:40Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":23673,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-19T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":449783},"rest":"https://alion.io/mcp/rest/get_company?id=449783"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fequitable-bank-corporate-secretary"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fequitable-bank-corporate-secretary"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fequitable-bank-corporate-secretary"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/equitable-bank-corporate-secretary\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fequitable-bank-corporate-secretary"}]}