{"id":2204263,"url":"https://alion.io/job/equitable-bank-senior-executive-assistant","title":"Senior Executive Assistant","company":{"id":449783,"name":"Equitable Bank","domain":"equitablebank.ca","url":"https://alion.io/company/eq-bank-equitable-bank","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Lever","truth_index":{"grade":"B","score":80,"open_postings":14,"ghost_share":0,"stale_share":0.786,"repost_share":0,"time_to_fill_p50_days":53,"computed_at":"2026-10-22T06:10:10Z"}},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Toronto, Canada"],"countries":["CA"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":41000,"max_usd":75000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":146},"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-10-09T20:50:07Z","employer_posted_date":"2026-10-09","last_verified_at":"2026-10-22T05:49:36Z","board_verified":true,"closed_at":null,"days_open":12,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":12},"description":"The Work\nAs a Senior Executive Assistant, you will serve as a trusted partner to one or more senior executives and a senior member of the Executive Assistant function within the Office of the Executive. You will provide proactive, high-quality support across executive priorities, stakeholder management, communications, planning, travel, meetings, and strategic initiatives, ensuring executives are able to operate effectively in a fast-paced and highly dynamic environment.\nReporting to the Manager, Executive Office & Board Liaison, you will act as an extension of both the executive and the Executive Office, exercising sound judgment, discretion, and independence in managing competing priorities, stakeholder relationships, and operational requirements. In addition to executive support responsibilities, you will contribute to the effectiveness of the Executive Office by supporting team initiatives, mentoring peers, sharing best practices, and helping drive consistency, continuous improvement, and operational excellence across the Executive Assistant function.\nAs a senior member of the Executive Assistant function, this role serves as a trusted resource to the Executive Office and plays a key role in supporting operational excellence, consistency of service, team development, and the advancement of executive support practices across the organization.\nThe successful candidate will be highly organized, solutions-oriented, and capable of operating with minimal direction while managing highly sensitive and confidential matters. This position requires exceptional relationship management skills, strong business acumen, and the ability to anticipate issues, remove administrative friction, and proactively support executive and organizational priorities.\nThe Core Responsibilities\nExecutive Office and Team Support\nServe as a senior member of the Executive Assistant team and model best practices across the function.\nProvide onboarding support, informal mentorship, guidance, and knowledge sharing to Executive Assistants.\nAct as a resource for team members requiring support with complex scheduling, executive travel, stakeholder management, event coordination, and executive office matters.\nSupport the Manager, Executive Office & Board Liaison with team initiatives, process improvements, onboarding activities, training efforts, and change management.\nHelp promote consistent service standards, collaboration, accountability, and continuous improvement across the Executive Assistant function.\nProvide leadership, coordination, and continuity during periods of absence, high-volume activity, executive transitions, special projects, and business-critical events.\nManage and coordinate briefing materials, executive preparation, follow-up activities, and key communications to ensure executives are informed and prepared for stakeholder engagements and decision-making.\nStakeholder and Relationship Management\nAct as a trusted point of contact between the executive and internal and external stakeholders.\nBuild effective working relationships across the Executive Leadership Team, Executive Assistant community, business units, and external partners.\nRepresent the executive and the Office of the Executive with professionalism, diplomacy, responsiveness, and sound judgment.\nCoordinate stakeholder requests and ensure commitments are appropriately tracked and addressed.\nDevelop and maintain productive relationships with senior internal and external stakeholders, acting as a trusted representative of the executive and the Office of the Executive.\nExercise discretion and judgment when managing stakeholder access, meeting requests, competing priorities, and sensitive communications on behalf of the executive.\nExecutive Calendar and Priority Management\nManage complex executive calendars, ensuring appropriate prioritization of meetings, preparation time, travel, and key business commitments.\nProactively identify and resolve scheduling conflicts, evaluate competing demands, assess stakeholder priorities, and make recommendations regarding allocation of executive time based on business objectives and organizational priorities.\nAnticipate upcoming requirements and ensure the executive is appropriately prepared for meetings, decisions, events, and stakeholder engagements.\nRespond effectively to last-minute changes while maintaining accuracy, professionalism, and alignment with executive priorities.\nExecutive Communications\nDraft executive-level correspondence, briefing notes, presentations, talking points, and communications with minimal direction while ensuring alignment with organizational objectives and executive preferences.\nMonitor and triage executive correspondence, identifying urgent, sensitive, or high-priority matters for attention.\nExercise judgment in determining which matters can be addressed independently and which require escalation.\nEnsure communications are accurate, appropriately tailored to the audience, and consistent with organizational standards.\nInitiative and Deliverable Tracking\nTrack executive priorities, commitments, strategic initiatives, and follow-up actions to ensure deadlines and deliverables are met.\nIdentify risks, delays, competing priorities, and potential barriers to execution, escalating as appropriate.\nCoordinate across business units and stakeholders to support progress, accountability, and timely decision-making.\nMaintain planning documents, briefing materials, action trackers, and executive reporting tools as required.\nMeeting and Event Coordination\nCoordinate executive, leadership, stakeholder, and special-purpose meetings, including scheduling, agendas, briefing materials, logistics, catering, room reservations, technology, and follow-up.\nPrepare and distribute meeting materials in a timely and organized manner.\nRecord decisions, action items, and accountabilities where required, ensuring appropriate follow-up and completion.\nSupport leadership events, offsites, conferences, town halls, and other executive activities in partnership with internal and external stakeholders.\nBriefing Materials, Documents and Records\nPrepare, edit, format, and coordinate confidential reports, presentations, correspondence, briefing notes, and other executive materials.\nMaintain organized and secure records and digital filing systems.\nEnsure the executive has timely access to accurate and relevant materials.\nHandle confidential and sensitive information with a high degree of discretion and integrity.\nTravel and Expense Management\nCoordinate detailed domestic and international travel arrangements, including transportation, accommodation, itineraries, meeting logistics, and contingency planning.\nProactively manage changes, disruptions, and time-sensitive travel requirements.\nPrepare, submit, and reconcile executive expenses accurately and within established timelines.\nMaintain appropriate supporting documentation in accordance with company policies and procedures.\nProcess Improvement and Digital Enablement\nChampion the adoption of Microsoft 365, automation, AI-enabled tools, and approved digital solutions to improve executive productivity, collaboration, and operational effectiveness.\nIdentify opportunities to improve processes, workflows, templates, service delivery, and administrative practices across the Executive Office.\nContribute to the development and adoption of consistent standards and best practices across the Executive Assistant function.\nSupport the implementation of new tools, technologies, processes, and ways of working introduced by the Office of the Executive.\nProvide recommendations to improve efficiency, executive effectiveness, and service delivery through innovation and continuous improvement.\nIssue Management and Escalation\nServe as an initial point of contact for urgent executive-office matters.\nAssess issues, gather relevant information, and determine the appropriate response or escalation path.\nResolve routine administrative and stakeholder matters independently within the scope of the role.\nEscalate sensitive, high-risk, governance-related, or materially consequential matters to the Manager, Executive Office & Board Liaison or the appropriate executive.\nGeneral Operational Support\nProvide administrative and logistical support required for the effective operation of the executive office.\nCoordinate couriers, meeting materials, office access, visitors, supplies, and other logistics where connected to executive activities.\nConduct research, analysis, and information gathering to support executive decision-making, briefing materials, strategic initiatives, and stakeholder engagements.\nUndertake other reasonable responsibilities consistent with the scope and level of the position.\nLet's Talk About You\n5-8 years of progressive experience supporting senior executives, Executive Leadership Teams, or C-suite leaders within a complex corporate environment, preferably within financial services or another regulated industry.\nDemonstrated experience supporting Executive Leadership Team members, C-suite executives, or equivalent senior leaders.\nStrong judgment and the ability to operate independently while keeping the executive and manager appropriately informed of changes, risks, and sensitive matters.\nExcellent organizational, planning, prioritization, and follow-through skills.\nStrong written, verbal, and interpersonal communication skills, including the ability to draft polished executive-level correspondence.\nHigh attention to detail, accuracy, and quality.\nProven ability to anticipate needs, assess urgency, and respond effectively to changing priorities.\nAbility to build trusted relationships with senior leaders, colleagues, external stakeholders, and other administrative professionals.\nAdvanced proficiency in Microsoft Outlook, Word, PowerPoint, Teams, and SharePoint, with working proficiency in Excel and Concur.\nDemonstrated interest in using technology, automation, and approved AI-enabled tools to improve productivity and service delivery.\nProven ability to manage highly sensitive and confidential information with discretion, integrity, and professionalism.\nStrong business acumen and understanding of executive operations, organizational priorities, and corporate governance practices.\nDemonstrated ability to build credibility and influence with senior leaders and stakeholders through professionalism, judgment, responsiveness, and execution.\nAbility to work collaboratively within a team-based executive-support model, including providing and receiving coverage.\nRegular in-office presence is required based on executive schedules, business requirements, and Executive Assistant team coverage needs. A hybrid work model is in place, with 3 to 5 days per week in-office based on the executive's schedule and requirements.\nPost-secondary education in business administration or a related discipline is preferred.\nBilingualism in English and French is an asset.\nCommitment to inclusive, respectful, and professional interactions.","description_format":"text","description_chars":11015,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"All levels","optional":false}]},"benefits":["Hybrid work"],"hiring_locations":[{"name":"Canada","iso":"CA","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Commercial & Retail Banks","Digital Banks & Neobanks","Mortgage Lending & Brokers"],"lifecycle":[{"event":"open","at":"2026-10-09T22:34:43Z"}],"visa":[{"country":"CA","licensed_sponsor":true,"evidence":"Positions approved through LMIA in 12 months: 2","filings_12m":2,"filings_prev_12m":1,"green_card_filings_12m":null,"median_offered_wage_usd":null,"route":"High Wage","cap_exempt":false,"checked_at":"2026-10-03T21:10:52+00:00","sources":["ESDC: employers issued a positive LMIA"],"filings_for_role_12m":0}],"liveness":{"score":63,"band":"ok","label":"Likely open","p_open":1,"p_active":0.632,"p_room":1,"age_days":12,"expected_fill_days":53,"reasons":["conf:0","stale_co","velocity","win:early"],"computed_at":"2026-10-22T06:10:10Z"},"pay":null,"html_url":"https://alion.io/job/equitable-bank-senior-executive-assistant","json_url":"https://alion.io/job/equitable-bank-senior-executive-assistant.json","meta":{"generated_at":"2026-10-22T08:51:26Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":5199,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-23T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":449783},"rest":"https://alion.io/mcp/rest/get_company?id=449783"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fequitable-bank-senior-executive-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fequitable-bank-senior-executive-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fequitable-bank-senior-executive-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/equitable-bank-senior-executive-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fequitable-bank-senior-executive-assistant"}]}