{"id":2740712,"url":"https://alion.io/job/equus-workforce-solutions-administrative-specialist","title":"Administrative Specialist","company":{"id":2409230,"name":"Equus Workforce Solutions","domain":"equusworks.com","url":"https://alion.io/company/equusworks","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"SmartRecruiters","truth_index":{"grade":"B","score":80,"open_postings":12,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":21,"computed_at":"2026-10-22T06:10:10Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Oklahoma City, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":20,"max":23,"currency":"USD","period":"hour","gross":null,"usd_annual":46000},"salary_estimate":null,"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-10-16T18:21:17Z","employer_posted_date":"2026-10-16","last_verified_at":"2026-10-22T22:29:08Z","board_verified":true,"closed_at":null,"days_open":6,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":6},"description":"About Us\nThe Dynamic Difference\nWe don't just run programs. We build them around people. Our human-centered approach combines real corporate support, long-term leadership, and cutting-edge technology including AI interview tools, virtual reality career exploration, and real-time predictive analytics. Every solution is flexible, integrated, and designed to get results. Our leaders have been with us since day one. Our processes are built to improve. And our commitment to customers never wavers.\nWho We Are\nA National Leader in Workforce Solutions\nWe are a nationally and internationally respected leader in workforce training, consulting, management, and administrative services. From supporting job seekers facing barriers to employment, to building employer talent pipelines and delivering statewide training, we bring quality, accountability, and expertise to every program we touch.\n Position Overview\nThe Administrative Specialist provides administrative and coordination support for the American Job Centers (AJCs) serving the 34-county Western and Central Oklahoma workforce region. Primary responsibilities include partner communication, meeting coordination, data tracking and reporting, accessibility coordination, technology support, and maintaining documentation related to workforce center operations.\nThis position serves as a key administrative resource to workforce partners and leadership by facilitating communication, tracking action items, supporting reporting requirements, and assisting with special projects that support an integrated workforce service delivery system. The ideal candidate is highly organized, detail-oriented, technologically proficient, and capable of managing multiple priorities while maintaining accurate records and professional relationships with workforce system partners.\n---\nEssential Job Functions\nAdministrative Support\nMaintain files, records, reports, and documentation related to workforce center operations and partner activities.\nAssist with data collection, tracking, analysis, and report preparation.\nEnter and maintain information in spreadsheets, databases, and reporting systems.\nPrepare meeting materials, agendas, presentations, and supporting documentation.\nMaintain calendars and coordinate scheduling for meetings, trainings, and partner events.\nOrganize and maintain electronic and paper filing systems.\nAssist leadership with administrative projects and assignments.\nMeeting & Partner Coordination\nCoordinate and participate in virtual and in-person meetings with workforce partners, Board staff, and service providers.\nPrepare meeting invitations, agendas, materials, and follow-up communications.\nRecord meeting notes and maintain action-item tracking logs.\nMonitor progress on assigned action items and communicate updates as needed.\nServe as a point of contact for routine communications among workforce system partners.\nSupport collaboration and information sharing among co-located and affiliate American Job Center partners.\nData Tracking & Reporting\nCompile, review, and maintain operational and partner activity reports.\nTrack partner participation, center activities, and workforce system initiatives.\nAssist with gathering documentation needed for monitoring reviews, audits, and compliance activities.\nEnsure timely and accurate submission of required reports and supporting documentation.\nMaintain reporting dashboards, tracking tools, and related records.\nAccessibility & Technology Support\nAssist in coordinating accessibility resources and accommodations for American Job Centers.\nSupport compliance with accessibility standards by maintaining documentation and resource inventories.\nCoordinate Language Line services and other accessibility resources as needed.\nAssist with technology-related needs, including virtual meeting platforms, conference room technology, and resource room equipment.\nTrack and report technology issues to appropriate support personnel.\nMaintain inventories of technology and accessibility resources.\nEducation: High school diploma or GED, or 1-2 years of experience in a Workforce environment or coordination/planning experience\nAA or BA preferred\nExperience: Significant demonstrable experience and/or training in providing administrative support functions to multi-layered projects\nSkills/Abilities: Ability to clearly and concisely communicate with staff and leadership via presentations, in person, telephone, written and oral\nMust be accustomed to working in a complex, fast-paced and confidential work environment\nExcellent verbal and written communication skills including ability to do public speaking\nDemonstrated ability to use various software programs (Microsoft Office) for correspondence, reports, statistical compilation, analysis, and database access\nThe ability to maintain confidentiality is a must\n Dynamic Workforce Solutions is committed to providing an environment that is free from unlawful discrimination and harassment in any form. It is our policy to comply with all applicable laws that provide equal opportunity in employment for all persons.\nLiving Dynamic\nWe believe that every role matters and that every customer, both internal and external, should feel empowered to be the best that they can be. Dynamic Workforce Solutions is a place where passion meets purpose and results in excellence.\nEqual Opportunity Employer\nAPM, including Equus Workforce Solutions, Ross Innovative Employment Solutions, Dynamic Workforce Solutions, DESI, AGELIC, and Grant Associates, is committed to providing equal employment opportunities to all applicants and employees. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, genetic information, or any other characteristic protected by applicable federal, state, or local law.\nAPM is committed to providing reasonable accommodations to qualified individuals with disabilities throughout the application and hiring process. If you require a reasonable accommodation during the application, interview, or selection process, please contact .","description_format":"text","description_chars":6194,"description_truncated":false,"requirements":{"experience_years_min":1,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[{"language":"English","level":"All levels","optional":false}]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-16T20:42:41Z"}],"visa":[],"liveness":{"score":60,"band":"ok","label":"Likely open","p_open":1,"p_active":0.6,"p_room":1,"age_days":5,"expected_fill_days":21,"reasons":["conf:2","stale_co","win:early","comp:junior,brand"],"computed_at":"2026-10-22T06:10:10Z"},"pay":{"stated_usd_annual":46000,"is_top_pay":false},"html_url":"https://alion.io/job/equus-workforce-solutions-administrative-specialist","json_url":"https://alion.io/job/equus-workforce-solutions-administrative-specialist.json","meta":{"generated_at":"2026-10-22T22:57:27Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":8395,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-23T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2409230},"rest":"https://alion.io/mcp/rest/get_company?id=2409230"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fequus-workforce-solutions-administrative-specialist"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fequus-workforce-solutions-administrative-specialist"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fequus-workforce-solutions-administrative-specialist"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/equus-workforce-solutions-administrative-specialist\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fequus-workforce-solutions-administrative-specialist"}]}