Facility Security Receptionist

Eram Talent is presently hiring for a Receptionist to join their client's team based in Al-Khobar. The role holder is responsible for assisting the Facility management in planning, coordinating, and managing all aspects of facility management reception activities within the client's facilities. This role is vital to be the first point of contact for visitors, clients, and customers to welcoming, answering calls, managing appointment and administrative support for the assigned facility.

Responsibilities

• Greet and welcome visitors in a professional and friendly manner.
• Answer, screen, and direct incoming calls to the appropriate person or department.
• Manage the reception area, ensuring it is neat, organized, and presentable.
• Schedule and coordinate appointments, meetings, and conference room bookings.
• Assist with administrative tasks such as filing, data entry, and document preparation.
• Handle incoming and outgoing mail and packages.
• Maintain office supplies inventory and place orders when necessary.
• Provide information to callers and visitors regarding the organization and its services.
• Ensure security and access control procedures are followed, including issuing visitor badges.
• Assist with special projects and tasks as assigned by office management.
• Collaborate with other administrative staff to ensure efficient office operations.
• Manage and coordinate travel arrangements for employees, including booking flights, hotels, and transportation.
• Assist with event planning and coordination for meetings, conferences, and other events.
• Update and maintain internal databases and records, ensuring accuracy and confidentiality.
• Assist with basic IT support, such as troubleshooting minor technical issues or coordinating with IT support for assistance.
• Coordinate and oversee the maintenance of office equipment, including printers, copiers, and fax machines.
• Assist with onboarding new employees by preparing workspace, providing orientation information, and guiding them through office procedures.
• Collaborate with vendors and service providers to ensure timely and effective delivery of services.
• Monitor and replenish office supplies, including stationery, kitchen supplies, and other consumables.
• Coordinate with building maintenance staff for repairs, maintenance, and other facility-related issues.
• Ensure that all relative reports are prepared timely and accurately, and meet the Department’s requirements, policies, and standards.

Requirements

• Bachelor’s degree in business administration from a recognized university.
• Demonstrated proficiency in oral and written English
• 0-3 years’ experience in a similar role
• Proven experience in managing the receptions front desk