{"id":2876755,"url":"https://alion.io/job/erm-project-administrative-assistant","title":"Project Administrative Assistant","company":{"id":5956,"name":"ERM","domain":"erm.com","url":"https://alion.io/company/erm","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":83,"open_postings":104,"ghost_share":0,"stale_share":0.673,"repost_share":0,"time_to_fill_p50_days":39,"computed_at":"2026-10-23T05:54:15Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Denver, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":31000,"max_usd":54000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":4005},"experience_years_min":2,"visa_sponsorship":true,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-19T21:42:27Z","employer_posted_date":"2026-10-19","last_verified_at":"2026-10-23T07:57:13Z","board_verified":true,"closed_at":null,"days_open":3,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":3},"description":"ERM is hiring a hybrid Project Administrative Assistants in Denver, Colorado to provide administrative, organizational, and project support to leadership and project teams. This position is responsible for coordinating day-to-day administrative activities, maintaining accurate records and documentation, supporting internal and client communications, and helping ensure project and business needs are addressed efficiently and professionally. This is a full time (40 hours per week) limited-term role for a duration of 12 months, extendable. Work will be hybrid remote and in office 2-3 days per week depending on project demands.\nResponsibilities\nProvide day-to-day administrative support to leadership and project teams.\nManage calendars, coordinate meetings, and assist with scheduling internal and external calls.\nPrepare meeting materials, agendas, notes, correspondence, and other business documents.\nAssist with travel arrangements, expense reporting, and related administrative activities.\nCoordinate internal communications and follow up on outstanding requests and action items.\nAssist project teams with organizing and maintaining project files, records, trackers, and other documentation.\nPrepare, format, proofread, and distribute reports, presentations, correspondence, spreadsheets, and client deliverables.\nMaintain tracking logs for project activities, documents, agreements, invoices, or other deliverables as needed.\nSupport document routing, signature coordination, filing, and distribution.\nAssist with data entry and quality-control reviews to promote accurate and complete project records.\nAssist with invoice preparation, expense documentation, purchase requests, and other administrative components of project financial management.\nSupport project managers with tracking budgets, invoices, vendor documentation, and outstanding administrative items.\nCoordinate with internal accounting, procurement, and project teams as needed.\nServe as an administrative point of contact for routine coordination with employees, clients, vendors, subcontractors, and other project stakeholders.\nHelp coordinate team meetings, client meetings, training sessions, and other events.\nMaintain professionalism and discretion when handling confidential or sensitive business information.\nQualifications\nHigh school diploma or equivalent required; associate or bachelor's degree preferred.\nA minimum of 2 years of administrative, project coordination, or professional office experience preferred.\nStrong organizational skills with excellent attention to detail.\nStrong written and verbal communication skills.\nAbility to prioritize multiple assignments and meet deadlines in a fast-paced environment.\nProficiency with Microsoft Office applications, including Word, Excel, PowerPoint, Outlook, and Teams. SAP experience a plus!\nAbility to work independently while effectively collaborating with multiple project teams and stakeholders.\nStrong judgment, professionalism, discretion, and customer-service orientation.\nThis position is not eligible for immigration sponsorship. \nPreferred Experience\nExperience supporting consulting, engineering, utility, construction, real estate, land services, or other project-based organizations.\nExperience maintaining project documentation, trackers, invoices, contracts, or similar records.\nFamiliarity with document management and project management systems.\nExperience supporting geographically dispersed teams and multiple concurrent projects.\nAccepting applications on an ongoing basis.\nFor the Project Administrative Assistant position, the anticipated hourly pay is $25-$40 (USD). Actual pay will depend on factors such as education, experience, skills, location, performance, and business needs. In some cases, pay may fall outside this range. This role may be eligible for bonus pay subject to the sole discretion of ERM and its policies and procedures (casual and fixed term/flex force employees are not bonus eligible).\nWe offer a comprehensive benefits package, including paid time off (vacation, sick, and floating holidays), parental leave, medical, dental, vision, life, disability, AD&D insurance, 401(k), and other applicable benefits to eligible employees.\nWho We Are: \nAs the largest global pure play sustainability consultancy, we partner with the world’s leading organizations, creating innovative solutions to sustainability challenges and unlocking commercial opportunities that meet the needs of today while preserving opportunity for future generations.\nAt ERM we know that creating a diverse, equitable and inclusive work environment is an essential part of making our company a great place to build a career. We also see our diversity as a strength that helps us create better solutions for our clients. Our diverse team of world-class experts supports clients across the breadth of their organizations to operationalize sustainability, underpinned by our deep technical expertise in addressing their environmental, health, safety, risk and social issues. We call this capability our “boots to boardroom” approach for its comprehensive service model that allows ERM to develop strategic and technical solutions that advance objectives on the ground or at the executive level.\nPlease submit your resume and brief cover letter.\nERM does not accept recruiting agency resumes. Please do not forward resumes to our jobs alias, ERM employees or any other company location. ERM is not responsible for any fees related to unsolicited resumes.\nERM is proud to be an Equal Employment Opportunity employer. We do not discriminate based upon race, religion, color, national origin, gender, sexual orientation, gender identity, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.\nThank you for your interest in ERM!","description_format":"text","description_chars":5852,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[]},"benefits":["Parental leave"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Environmental Science","Management Consulting"],"lifecycle":[{"event":"open","at":"2026-10-19T21:42:27Z"}],"visa":[],"liveness":{"score":63,"band":"ok","label":"Likely open","p_open":1,"p_active":0.632,"p_room":1,"age_days":3,"expected_fill_days":39,"reasons":["conf:3","stale_co","velocity","win:early","comp:junior,brand"],"computed_at":"2026-10-23T05:54:15Z"},"pay":null,"html_url":"https://alion.io/job/erm-project-administrative-assistant","json_url":"https://alion.io/job/erm-project-administrative-assistant.json","meta":{"generated_at":"2026-10-23T14:01:11Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":20949,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-24T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":5956},"rest":"https://alion.io/mcp/rest/get_company?id=5956"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Ferm-project-administrative-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Ferm-project-administrative-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Ferm-project-administrative-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/erm-project-administrative-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Ferm-project-administrative-assistant"}]}