{"id":2166483,"url":"https://alion.io/job/erm-team-and-office-administrator","title":"Team and Office Administrator","company":{"id":5956,"name":"ERM","domain":"erm.com","url":"https://alion.io/company/erm","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":83,"open_postings":101,"ghost_share":0,"stale_share":0.693,"repost_share":0,"time_to_fill_p50_days":39,"computed_at":"2026-10-22T06:10:10Z"}},"role":"Enterprise Apps","role_family":"Enterprise Apps","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Hong Kong"],"countries":["HK"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-10-09T10:14:57Z","employer_posted_date":"2026-10-09","last_verified_at":"2026-10-22T03:31:24Z","board_verified":true,"closed_at":null,"days_open":12,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":12},"description":"We are seeking an organized, proactive, and service-oriented Team and Office Administrator to provide administrative support to assigned teams and assist with the smooth daily operation of the office.\nThe role covers team administration, office purchasing, facilities coordination, visitor support, invoice processing, and mail and courier handling. The successful candidate will also provide backup support for reception, travel coordination, and office maintenance.\nKey Responsibilities\nProvide general team administrative support, including document formatting, filing, and photocopying.\nCoordinate meetings, guest visits, business cards, memberships, workshops, and courier services.\nCheck invoices and upload supporting documents to SharePoint for approval.\nManage office supplies, pantry items, stationery, and other office purchases.\nSupport office events and activities\nCoordinate cleaning, facilities maintenance, and repair services. Supervise office cleaning lady and monitor service standards.\nManage mobile phone plans and travel SIM arrangements for Partners.\nHandle incoming calls, messages, mail, faxes, and courier deliveries according to the duty roster.\nUpdate the desk-booking system and issue related communications.\nMaintain accurate travel, courier, purchasing, and administrative records.\nProvide backup support for reception and business travel arrangements.\nPerform other administrative duties and office projects as assigned.\nRequirements\nDiploma or above in Business Administration, Secretarial Studies, or a related discipline.\nRelevant experience in office administration, team support, reception, or facilities coordination.\nProficiency in Microsoft Office; experience with SharePoint is an advantage.\nGood command of written and spoken English and Chinese, including Cantonese.\nStrong organisational, communication, and multitasking skills.\nDetail-oriented, responsible, and able to work independently.\nProfessional and service-minded, with a proactive approach to problem-solving.","description_format":"text","description_chars":2013,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"All levels","optional":false}]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Energy & Utilities","Financial Services","Science & Engineering","Environmental Science"],"lifecycle":[{"event":"open","at":"2026-10-09T10:14:57Z"}],"visa":[],"liveness":{"score":57,"band":"ok","label":"Likely open","p_open":1,"p_active":0.571,"p_room":1,"age_days":12,"expected_fill_days":39,"reasons":["conf:2","stale_co","velocity","win:early","comp:brand"],"computed_at":"2026-10-22T06:10:10Z"},"pay":null,"html_url":"https://alion.io/job/erm-team-and-office-administrator","json_url":"https://alion.io/job/erm-team-and-office-administrator.json","meta":{"generated_at":"2026-10-22T07:15:32Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":2809,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-23T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":5956},"rest":"https://alion.io/mcp/rest/get_company?id=5956"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Ferm-team-and-office-administrator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Ferm-team-and-office-administrator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Ferm-team-and-office-administrator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/erm-team-and-office-administrator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Ferm-team-and-office-administrator"}]}