{"id":3502987,"url":"https://alion.io/job/erock-senior-administrative-assistant-it","title":"Senior Administrative Assistant, IT","company":{"id":2137844,"name":"ERock","domain":"erock.com","url":"https://alion.io/company/erock","size_band":"51-200","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Paylocity","truth_index":{"grade":"A","score":90,"open_postings":13,"ghost_share":0,"stale_share":0.385,"repost_share":0,"time_to_fill_p50_days":53,"computed_at":"2026-11-05T05:54:30Z"}},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Houston, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":51000,"max_usd":103000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":1815},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-29T20:59:33Z","employer_posted_date":"2026-10-30","last_verified_at":"2026-11-05T10:59:05Z","board_verified":true,"closed_at":null,"days_open":6,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":6},"description":"Description\nWe are ERock!\nERock (NYSE: EROC) is enabling energy for a new era. ERock delivers onsite utility-grade power that gets customers up and running quickly, while supporting long-term grid development. ERock’s proprietary natural gas generators help critical facilities address grid constraints, interconnection delays, and outage risks while accelerating speed-to-power for new and expanding operations. Trusted by data centers, utilities, manufacturers, healthcare systems and government organizations, ERock engineers for rapid deployment, long-duration reliability, low local emissions, and scalable performance to meet the evolving energy demands of today and tomorrow.\nPosition Summary:\nThe Senior Administrative Assistant provides high-level administrative and operational support to multiple senior leaders, including executive and department-level leadership. This role serves as a key organizational resource responsible for calendar management, travel coordination, meeting logistics, expense reporting, document preparation, and various administrative and operational tasks. The ideal candidate is highly organized, detail-oriented, proactive, and capable of managing competing priorities in a fast-paced environment.\nKey Responsibilities:\nExecutive & Administrative Support\nManage complex calendars for multiple leaders, including scheduling meetings, coordinating priorities, and resolving conflicts.\nCoordinate domestic and international travel arrangements, including flights, hotels, transportation, and itineraries.\nPrepare meeting agendas, presentations, reports, and other business documents.\nOrganize and coordinate internal meetings, leadership meetings, and offsite events.\nTrack action items and follow up with stakeholders to ensure timely completion.\nScreen and prioritize incoming communications and requests.\nOffice & Operational Support\nAssist with department budgeting, invoice processing, purchase requisitions, and expense reporting.\nSupport vendor setup, purchase orders, and contract administration activities.\nMaintain records, files, and confidential business documents.\nCoordinate onboarding logistics for new team members, including workspace, equipment, and scheduling.\nAssist with planning team events, training sessions, and employee engagement activities.\nServe as a point of contact between leadership, employees, vendors, and external partners.\nFinancial & Administrative Coordination\nProcess invoices and ensure timely submission for payment.\nReconcile corporate credit card expenses and travel-related expenditures.\nAssist with tracking departmental budgets and spending.\nSupport month-end administrative activities and reporting.\nMaintain accurate records of expenses, contracts, and vendor documentation.\nRequirements\nBasic (Required) Qualifications:\n5+ years of administrative, executive support, office management, or related experience.\nExperience supporting multiple leaders simultaneously.\nAdvanced proficiency with Microsoft Outlook, Word, Excel, PowerPoint, and Teams.\nStrong calendar management and travel coordination experience.\nExperience processing expenses, invoices, or basic bookkeeping activities.\nExcellent written and verbal communication skills.\nStrong organizational skills with the ability to manage multiple priorities and deadlines.\nPreferred Qualifications:\nExperience supporting VP, CIO, CTO, or other executive-level leaders.\nExperience working in a manufacturing, energy, engineering, or technology environment.\nFamiliarity with ERP, accounting, or procurement systems.\nExperience coordinating vendor relationships and purchase orders.\nKey Competencies:\nProfessionalism and discretion with confidential information.\nStrong attention to detail.\nAbility to anticipate needs and solve problems proactively.\nExcellent time management and prioritization skills.\nCustomer-service mindset and ability to work across all levels of the organization.\nAbility to operate independently with minimal supervision.\n Benefits:\nCompetitive Pay \nMedical, Dental, Vision, and Prescription Drug Insurance \nCompany-Paid Life Insurance \nFlexible Spending Account (FSA) \nHealth Savings Account (HSA) with a company contribution \nWellness Programs and Incentives \n401(k) Retirement Plan & Company Match \nPaid Time Off - Sick & Vacation Time \nPaid Holidays \nDo you have what it takes to join the ERock team? Send us your resume today.\nThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.\nERock is committed to creating a diverse environment and is proud to be an equal opportunity employer. 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