{"id":3617491,"url":"https://alion.io/job/eso-hr-operations-assistant","title":"HR Operations Assistant","company":{"id":35797,"name":"ESO","domain":"eso.org","url":"https://alion.io/company/eso","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Career sitemap","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Garching bei München, Germany"],"countries":["DE"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false},{"name":"Oracle ERP","optional":true}],"status":"live","first_seen_at":"2026-11-02T17:05:44Z","employer_posted_date":"2026-11-02","last_verified_at":"2026-11-05T14:01:33Z","board_verified":true,"closed_at":null,"days_open":2,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":2},"description":"Working as part of our dedicated HR Operations area you will undertake a wide-ranging and important role carrying out several duties. \n\nMain Duties and Responsibilities:\n\nThe selected candidate will have the following main duties and responsibilities:\n\nadministering the relocation and registration of new staff, liaising with the German Foreign Affairs Ministry;\n\nassisting with the onboarding of staff; \n\nprocessing benefit and allowance claims;\n\nmonitoring staff absences;\n\nproviding back-up for our payroll officer during their absence;\n\ncoordinating and monitoring medical examinations; \n\ndealing with enquiries and ensuring that all individual HR records are kept up to date.\n\nThe above responsibilities are not exhaustive and a flexible approach and willingness to adapt to team needs is essential.\n\nRole reports to:\n\nCompensation and Benefits Team Leader.\n\nCompetences and Experience:\n\nProven and recent HR experience, ideally in an international environment or intergovernmental organisation is required.\n\nThe successful applicant for this position shall also possess the following:\n\nEssential Competences and Experience \n\n Strong analytical skills with close attention to detail especially related to figure-work;\n\n Proficiency in MS Office applications (Outlook, Word, PowerPoint and especially Excel) and ERP systems;\n\n Excellent customer orientation and communication skills;\n\n Ability to work under pressure and independently with own areas of accountability;\n\n Strong team working and collaboration orientation;\n\n Discretion and integrity with ability to maintain strict confidentiality of sensitive information.\n\nDesirable Competences and Experience\n\nUser experience of Oracle Fusion\n\nQualifications:\n\nFull secondary education. A diploma in the field of HR or equivalent professional training will be a strong advantage.\n\nLanguage skills:\n\nOur working language being English, an excellent command of the English language - oral, reading and writing - is essential. Liaison with the German Foreign Affairs Ministry and the need to be able to issue complex certificates locally requires in addition a very good working knowledge of German. Any further ESO Member State language knowledge would be helpful.\n\nRemuneration and Contract:\n\nWe offer an attractive remuneration package including a competitive salary (free of income tax for applicants from ESO Member States), comprehensive pension scheme and medical, educational and other social benefits, as well as financial help in relocating your family and support to place your child/children in daycare.\n\nOur Salary Structure\n\nESO's salary structure is based upon a range of career paths which reflect the nature and level of our jobs. Each career path is made up of two or three grades which are used to further reflect experience. \n\nPlease follow this attached link for more details https://www.eso.org/public/jobs/conditions/intstaff/salary-structure/\n\nESO aims to support members of personnel in maintaining a good work-life balance (https://www.eso.org/public/jobs/conditions/intstaff/#work-life-balance) between their professional and private life. ESO is also committed to offering family-friendly support (https://www.eso.org/public/jobs/conditions/intstaff/#family-friendly-support), creating a work environment and policies which allow staff to balance their professional and private responsibilities through flexible working arrangements and financial support for families.\n\nThe contract is for a fixed term duration of three years and is subject to successful completion of the probation period. There may be a possibility of extension(s) subject to individual performance and organisational requirements, and as defined in the applicable policies and staff rules and regulations. For any further information, please visit ESO's conditions of employment (https://www.eso.org/public/jobs/conditions/). Please note that the contract policy and in particular the regulations concerning fixed-term and indefinite contracts are currently under review which may lead to changes in the contractual conditions applicable to this position.\n\nDuty Station: \n\nGarching near Munich, Germany. \n\nThe role is based on-site at ESO and relocation to the duty station area is required. Staff at ESO benefit from a mobile working policy that allows for limited hybrid working for work-life balance purposes. \n\nCareer Path: II\n\nApplication:\n\nIf you are interested in working in areas of frontline science and technology and in a stimulating international environment, please visit http://www.eso.org for further details.\n\nApplicants are invited to apply online at http://jobs.eso.org/. Applications must be completed in English and should include a motivation letter and CV. Within your CV, please provide the names and contact details of three persons familiar with your work and willing to provide a recommendation letter upon request. Referees will not be contacted without your prior consent.\n\nDeadline for applications is 25 November 2026.\n\nInterviews are expected to start soon after this date.\n\nESO Values \n\nAn important element in any successful employment relationship is harmony in values between an organisation and its people.\n\nThe ESO Values are:\n\nESO strives for excellence through innovation.\n\nESO provides outstanding services to its communities.\n\nESO fosters diversity & inclusion.\n\nESO believes in the key role of sustainability for its future. \n\nAchieving the above are recognized as only possible on the basis of personal values and attitudes that we expect from our employees: respect, integrity, accountability, commitment, collaboration, and clear & open communication.\n\nApplicants to any ESO role are asked to reflect on their affinity with these values and advised they may be asked about them if called for interview.\n\nDiversity\n\nESO has established diversity as an important value of the Organisation, is committed to providing an equal opportunities environment and is actively seeking to promote a diverse, equitable and inclusive workforce. Please visit https://www.eso.org/public/about-eso/sustainability/dei-at-eso/ for further details.\n\nNationality\n\nNo nationality is in principle excluded from employment at ESO, however, recruitment preference will be given to nationals of our Member States, host states and strategic partners: Australia, Austria, Belgium, the Czech Republic, Denmark, Finland, France, Germany, Ireland, Italy, the Netherlands, Poland, Portugal, Spain, Sweden, Switzerland, the United Kingdom and Chile, irrespective of gender, age, disability, sexual orientation, ethnicity or religion.","description_format":"text","description_chars":6597,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"German","level":"All levels","optional":true},{"language":"English","level":"All levels","optional":false}]},"benefits":["Flexible schedule","Hybrid work"],"hiring_locations":[{"name":"Germany","iso":"DE","kind":"country"}],"hiring_excludes":[],"relocation_offered":true,"industries":["Research Institutes"],"lifecycle":[{"event":"open","at":"2026-11-02T17:05:44Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":2,"expected_fill_days":25,"reasons":["conf:2","win:early"],"computed_at":"2026-11-05T05:54:30Z"},"pay":null,"html_url":"https://alion.io/job/eso-hr-operations-assistant","json_url":"https://alion.io/job/eso-hr-operations-assistant.json","meta":{"generated_at":"2026-11-05T16:42:43Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":22097,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-06T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":35797},"rest":"https://alion.io/mcp/rest/get_company?id=35797"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Feso-hr-operations-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Feso-hr-operations-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Feso-hr-operations-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/eso-hr-operations-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Feso-hr-operations-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3617491}},{"tool":"search_jobs","arguments":{"company":"eso.org","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3617491},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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