{"id":2810632,"url":"https://alion.io/job/esoft-uni-academic-secretary-2","title":"Academic Secretary","company":{"id":4446729,"name":"ESOFT UNI","domain":"esu.lk","url":"https://alion.io/company/esoft-uni","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Rooster","truth_index":{"grade":"B","score":75,"open_postings":16,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-11-11T05:49:22Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Colombo, Sri Lanka"],"countries":["LK"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":5500,"max_usd":10000,"period":"year","method":"global_role_cell_scaled_by_country","sample_n":5657},"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Asana","optional":false},{"name":"Microsoft Office","optional":false},{"name":"Trello","optional":false}],"status":"live","first_seen_at":"2026-07-20T09:22:49Z","employer_posted_date":"2026-07-20","last_verified_at":"2026-11-12T06:11:23Z","board_verified":true,"closed_at":null,"days_open":114,"trust":{"level":"ok","repost_count":0,"flags":[],"days_open":114},"description":"Key Responsibilities1. Meeting Governance & Minute Taking\na Coordinate, schedule, and organize key university meetings (including Senate, Academic Boards, Faculty Boards, and executive committees).\nb Prepare and circulate comprehensive agendas, briefs, and supporting documentation well in advance of scheduled meetings.\nc Produce precise, high-quality, and objective minutes of meetings, capturing complex academic discussions, policy decisions, and action items.\nd Maintain an organized, secure, and easily accessible digital archive of all meeting minutes, institutional resolutions, and policy updates.\n2. Academic Follow-up & Compliance Monitoring\na Act as the proactive liaison between the Executive Office and the academic faculty.\nb Track and monitor action items arising from meetings, systematically following up with Deans, Heads of Departments, and individual academics to ensure deadlines are met.\nc Assist in monitoring timelines for critical academic cycles, including exam paper submissions, curriculum reviews, quality assurance reports, and student grievance resolutions.\nd Escalate potential delays or compliance issues to the Deputy Vice-Chancellor with proposed solutions.\n3. Executive Secretarial Support\na Manage the calendar, scheduling, and correspondence related to academic governance bodies.\nb Draft official memos, letters, and institutional notices on behalf of the academic leadership.\nc Handle sensitive and confidential university information with the highest level of discretion.\nRequired Qualifications & Experience\nA bachelor’s degree from a recognized university in Business Administration, English, Secretarial Studies, or a related discipline.\nIdeally minimum of 1-3 years of experience in executive secretarial work or administrative administration, ideally within a higher education institution or a highly structured corporate environment.\nExceptional, verifiable experience in high-level minute-taking and managing meeting workflows is essential.\nKey Skills & Competencies\nProficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and institutional management systems. Experience with digital task-tracking or project management tools (e.g., Trello, Asana, MS Planner) is a distinct advantage.\nVery good written and spoken English, with the ability to articulate complex academic discussions clearly and professionally.\nA strong, assertive, yet diplomatic interpersonal style necessary to effectively follow up on deadlines with senior academic staff and professors.\n•Outstanding project-tracking skills with the ability to manage multiple deadlines simultaneously without compromising on accuracy.","description_format":"text","description_chars":2647,"description_truncated":false,"requirements":{"experience_years_min":1,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[{"language":"English","level":"All levels","optional":false}]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-18T09:30:59Z"}],"visa":[],"liveness":{"score":6,"band":"cold","label":"Long shot","p_open":1,"p_active":0.208,"p_room":0.28,"age_days":113,"expected_fill_days":23,"reasons":["conf:1","stale_co","win:tail","crowd:junior"],"computed_at":"2026-11-11T05:49:22Z"},"pay":null,"html_url":"https://alion.io/job/esoft-uni-academic-secretary-2","json_url":"https://alion.io/job/esoft-uni-academic-secretary-2.json","meta":{"generated_at":"2026-11-12T07:47:18Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":15639,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-13T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":4446729},"rest":"https://alion.io/mcp/rest/get_company?id=4446729"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fesoft-uni-academic-secretary-2"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":2,"usd":0.2},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fesoft-uni-academic-secretary-2"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fesoft-uni-academic-secretary-2"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/esoft-uni-academic-secretary-2\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fesoft-uni-academic-secretary-2"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":2810632}},{"tool":"search_jobs","arguments":{"company":"esu.lk","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":2810632},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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