{"id":1467352,"url":"https://alion.io/job/essential-administrative-assistant-i","title":"Administrative Assistant I","company":{"id":2249952,"name":"Essential Utilities","domain":"essential.co","url":"https://alion.io/company/essential-co","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":75,"open_postings":16,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":28,"computed_at":"2026-10-30T05:48:23Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":44000,"max_usd":77000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":4386},"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":true}],"status":"live","first_seen_at":"2026-07-22T00:00:00Z","employer_posted_date":"2026-07-22","last_verified_at":"2026-10-31T02:02:45Z","board_verified":true,"closed_at":null,"days_open":101,"trust":{"level":"stale","repost_count":0,"flags":["stale"],"days_open":99},"description":"Aqua, an Essential Utilities company, employs people in a variety of roles within our eight-state footprint, ranging from field workers and customer service representatives who are on the front lines working with customers, to scientists and engineers who help ensure we’re delivering reliable water and wastewater services to our communities. If you’re looking for a rewarding career helping improve our environment and protect our natural resources, we encourage you to join our team!\nAbout Essential Utilities\nEssential Utilities, Inc. delivers safe, clean, reliable services that improve quality of life for individuals, families, and entire communities.\nOperating as the Aqua (water and wastewater services) and the Peoples and Delta (natural gas) brands, Essential serves approximately 5.5 million people across 10 states. We are committed to sustainable growth, operational excellence, a superior customer experience, and premier employer status - including a competitive and comprehensive benefits package as well as a commitment to career growth opportunities.\nWe are advocates for the communities we serve and are dedicated stewards of natural lands, protecting more than 7,600 acres of forests and other habitats throughout our footprint.\nOur company is one of the most significant publicly traded water, wastewater service and natural gas providers in the U.S.\nAre you looking for a fantastic career at Aqua? We are looking for an Administrative Assistant based in Sharon, PA\nWorking under the direction of the assigned Field Supervisor, this person will oversee and manage administrative workflows in our Sharon and other Operating Divisions.\nESSENTIAL DUTIES: \nPerform a variety of administrative activities for various departments; this involves using multiple applications and software programs.\nOrganize and maintain departmental files & records, including project records.\nComplete monthly credit card statements for employees.\nCompile departmental budgetary data to prepare reports (both standard and special/custom). Compile lost water reports.\nPrepare and process monthly invoices as well as operational and compliance reports. Ask supervisors if invoices are approved for payment.\nGenerate Purchase Orders [P.O.'s] by utilizing our SAP system. POs are used for construction and engineering contracts.\nCoordinate the processing of all departmental invoices and then submit them to our internal Accounts Payable [A/P] team.\nCoordinate service/work orders with field employees.\nTrack inventory using our SAP system.\nSubmittal of compliance related data and materials. Use work orders to track number of valves exercised, meters replaced, hydrants inspected, main breaks completed.\nServe as Telephone Operator / Receptionist for inbound calls at the Sharon office: this involves answering phone calls and answering the door for small deliveries.\nProvide accurate information and help resolve issues/complaints from contractors, public officials, customers, and other callers.\nProvide miscellaneous clerical support: coordinating mail delivery, preparation of correspondence, etc.\nAssisting customers with billing and service-related questions. Maintain confidentiality in all aspects of customer and employee information.\nPerforms all other duties as assigned.\nQUALIFICATIONS:\nHigh School Diploma (or GED); completion of college coursework is a plus.\nAt least 2 years of professional experience working with administrative functions.\n·\nKNOWLEDGE, SKILLS, AND ABILITIES: \nTechnical aptitude with proficiency in Microsoft Office software programs (Email, Word, Excel, PowerPoint); experience working with SAP software is a plus!\nExcellent written & verbal communications skills.\nStrong customer service skills.\nAbility to work well under pressure.\nAbility to work on multiple projects simultaneously and adapt to changing priorities in a fast-paced environment.\nA Team Player demeanor with the ability to work effectively and multi-task in a team-fostered environment.\nAqua, an Essential Utilities company is an Equal Opportunity / Affirmative Action employer. Equal employment opportunity is provided to all employees and applicants for employment without regard to the following legally protected characteristics: race, color, religion, sex, national origin, age, pregnancy (including childbirth and related medical conditions, including medical conditions related to lactation), physical or mental disability, covered-veteran status, genetic information (including testing and characteristics), sexual orientation, gender identity or expression or any other characteristic protected by applicable local, state or federal law.\nAqua is committed to providing reasonable accommodation to individuals with disabilities. If you have a condition that may prevent you from applying for a job online or need to request an accommodation during the interview process, please call (1-877-271-9012). \nTo maintain the integrity of the recruitment process and to avoid real or perceived conflicts of interest due to employment and/or assignment of family members and personal referrals, specific guidelines apply to the hiring and assignment of these individuals including, but not limited to:\nFamily members cannot result in a supervisor/subordinatereporting relationship\nFamily members cannot work in the same department.","description_format":"text","description_chars":5328,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[]},"benefits":["Growth opportunities"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Energy & Utilities","Fossil Fuels","Oil & Gas"],"lifecycle":[{"event":"open","at":"2026-09-29T15:12:06Z"}],"visa":[{"country":"US","licensed_sponsor":true,"evidence":"Filed H-1B visas in the last two years","filings_12m":0,"filings_prev_12m":4,"green_card_filings_12m":0,"median_offered_wage_usd":null,"route":null,"cap_exempt":false,"checked_at":"2026-10-29T16:27:21+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)"],"filings_for_role_12m":0}],"liveness":{"score":5,"band":"cold","label":"Long shot","p_open":1,"p_active":0.195,"p_room":0.28,"age_days":100,"expected_fill_days":28,"reasons":["conf:5","stale_co","win:tail","crowd:junior"],"computed_at":"2026-10-30T05:48:23Z"},"pay":null,"html_url":"https://alion.io/job/essential-administrative-assistant-i","json_url":"https://alion.io/job/essential-administrative-assistant-i.json","meta":{"generated_at":"2026-10-31T04:41:12Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":6448,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-01T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2249952},"rest":"https://alion.io/mcp/rest/get_company?id=2249952"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fessential-administrative-assistant-i"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fessential-administrative-assistant-i"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fessential-administrative-assistant-i"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/essential-administrative-assistant-i\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fessential-administrative-assistant-i"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":1467352}},{"tool":"search_jobs","arguments":{"company":"essential.co","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":1467352},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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